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National Bancorp of Alaska Inc Annual Report 10-K

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BY-LAWS OF NBT BANCORP INC.

(herein called the "Corporation")

ARTICLE I. OFFICES

Section 1. PRINCIPAL OFFICE. The principal office of the Corporation shall be at:

or such other place as the Board of Directors may designate.

Section 2. OTHER OFFICES. In addition to its principal office, the Corporation may have offices at such other places, within or without the State of Delaware, as the Board of Directors may from time to time appoint or as the business of the Corporation may require.

ARTICLE II. STOCKHOLDERS

Section 1. ANNUAL MEETINGS. The annual meeting of the stockholders of the Corporation, for the purpose of electing directors for the ensuing year and for the transaction of such other business as may properly come before the meeting, shall be held at such time as may be specified by the Board of Directors.

Section 2. SPECIAL MEETINGS. A special meeting of the stockholders may be called at any time by the Board of Directors or by the Chairman of the Board of Directors, or, if there is none, by the President, or by the holders of not less than one-half of all the shares entitled to vote at such meeting.

Section 3. PLACE OF MEETINGS. Each annual meeting of the stockholders shall be held at the principal office of the Corporation, or at such other place, within or without the State of Delaware, as the Board of Directors may designate in calling such meeting.

Section 4. NOTICE OF MEETINGS. Written notice of each annual and each special meeting of the stockholders shall be given by or at the direction of the officer or other person calling the meeting. Such notice shall state the purpose or purposes for which the meeting is called, the time when and the place where it is to be held, and such other information as may be required by law.

Section 5. QUORUM. Except as otherwise provided by law, at any meeting of the stockholders of the Corporation, the presence in person or by proxy of the holders of a majority of the total number of issued and outstanding shares of Common Stock of the Corporation shall constitute a quorum for the transaction of business.

Section 6. ORGANIZATION. At every meeting of the stockholders, the Chairman of the Board, or failing him the President, or, in the absence of the Chairman of the Board and the President, a person chosen by a majority vote of the stockholders present in person or by proxy and entitled to vote, shall act as Chairman of the meeting.

Section 7. INSPECTIONS. The directors, in advance of any meeting, shall appoint one or more inspectors of election to act at the meeting or any adjournment thereof.

Section 8. BUSINESS AND ORDER OF BUSINESS. At each meeting of the stockholders such business may be transacted as may properly be brought before such meeting. The order of business at all meetings of stockholders shall be as follows:

1. Call to order.

2. Selection of secretary of the meeting.

3. Determination of quorum.

4. Appointment of voting inspectors.

5. Nomination and election of directors.

6. Other business.

Section 9. VOTING. Except as otherwise provided by law or by the Certificate of Incorporation, holders of Common Stock of the Corporation shall be entitled to vote upon matters to be voted upon by the stockholders.

Section 10. VOTING LIST. The Secretary of the Corporation shall make, at least ten (10) days before each meeting of stockholders, a complete list of the stockholders entitled to vote at any such meeting or any adjournment thereof, with the address of and the number of shares held by each stockholder.

Section 11. RECORD DATES. In order that the Corporation may determine the stockholders entitled to notice of or to vote at any meeting of stockholders or any adjournment thereof, the Board of Directors may fix a record date.

Section 12. ADJOURNMENT. Any meeting of stockholders, annual or special, may adjourn from time to time to reconvene at the same or some other place.

Section 13. ACTION BY STOCKHOLDERS WITHOUT A MEETING. Any action required or permitted to be taken at any annual or special meeting of stockholders of the Corporation may be taken without a meeting, without prior notice and without a vote, if a consent or consents in writing is delivered to the Corporation.

Section 14. PROXIES. At any meeting of the stockholders, each stockholder entitled to vote thereat may vote either in person or by proxy.

ARTICLE III. DIRECTORS

Section 1. GENERAL POWERS. The business and affairs of the Corporation shall be managed by or under the direction of the Board of Directors.

Section 2. QUALIFICATION, NUMBER, CLASSIFICATION AND TERM OF OFFICE. Every director must be a citizen of the United States and must own $1,000.00 aggregate book value of Corporate Stock.

Section 3. ELECTION OF DIRECTORS. At each meeting of the stockholders for the election of directors, a quorum being present, the election shall proceed as provided in these By-Laws and under applicable Delaware law.

Section 4. REMOVAL OF DIRECTORS. Any director may be removed at any time, but only for cause, by the affirmative vote of a majority in voting power of the stockholders of record entitled to elect a successor.

Section 5. ORGANIZATION. The Board of Directors, by majority vote, may from time to time appoint a Chairman of the Board who shall preside over its meetings.

Section 6. PLACE OF MEETING, ETC. The Board of Directors may hold its meetings at such place or places within or without the State of Delaware as the Board of Directors may from time to time, by resolution determine.

Section 7. ANNUAL MEETING. The Board of Directors may meet, without notice of such meeting, for the purpose of organization, the election of officers and the transaction of other business, on the same day as, at the place at which, and as soon as practicable after each annual meeting of stockholders is held.

Section 8. REGULAR MEETINGS. Regular meetings of the Board of Directors may be held at such times and places as may be fixed from time to time by action of the Board of Directors.

Section 9. SPECIAL MEETINGS. Special meetings of the Board of Directors shall be held whenever called by the Chief Executive Officer, or by any three or more directors.

Section 10. WAIVERS OF NOTICE OF MEETINGS. Proper notice of any meeting of the Board of Directors shall be deemed to have been given to any director if such notice shall be waived by him in writing.

Section 11. QUORUM AND MANNER OF ACTING. A majority of the directors shall constitute a quorum for the transaction of business.

Section 12. RESIGNATIONS. Any director of the Corporation may resign at any time, in writing, by notifying the Chief Executive Officer, or the President or the Secretary of the Corporation.

Section 13. MANNER OF FIXING THE NUMBER OF DIRECTORS; VACANCIES. The number of directors authorized to serve until the next annual meeting of stockholders of the Corporation shall be the number designated at the annual meeting.

Section 14. COMMITTEES. The Board of Directors may designate one or more Committees, each Committee to consist of one or more of the Directors of the Corporation.

Section 15. DIRECTORS' ACTION WITHOUT A MEETING. Any action required to be taken at a meeting of the directors may be taken without a meeting if a consent in writing is signed before such action by all the directors.

Section 16. COMPENSATION. Directors, as such, shall not receive any stated compensation for their services, but a fixed sum and expenses of attendance may be allowed for attendance at each meeting of the Board.

ARTICLE IV. OFFICERS

Section 1. OFFICERS. The officers of the Corporation shall be a Chairman of the Board of Directors, one or more Vice Chairmen, a President, a Treasurer and a Secretary, and where elected, one or more Vice-Presidents.

Section 2. ELECTION, TERM OF OFFICE AND QUALIFICATIONS. The officers shall be elected annually by the Board of Directors.

Section 3. SUBORDINATE OFFICERS. The Board of Directors may from time to time establish offices in addition to those designated in Section 1 of this Article IV.

Section 4. REMOVAL. Any officer may be removed, either with or without cause, by resolution declaring such removal to be in the best interests of the Corporation.

Section 5. RESIGNATIONS. Any officer may resign at any time by giving written notice to the Board of Directors or the Chairman of the Board of Directors, the President or the Secretary of the Corporation.

Section 6. VACANCIES. A vacancy in any office because of death, resignation, removal, disqualification or any other cause shall be filled for the unexpired portion of the term by the Board of Directors.

Section 7. COMPENSATION. Salaries or other compensation of the officers may be fixed from time to time by the Board of Directors or in such manner as it shall determine.

Section 8. CHAIRMAN OF THE BOARD OF DIRECTORS. Where there is a Chairman of the Board of Directors he shall be an officer and a director; and he may be the Chief Executive Officer of the Corporation.

Section 9. VICE CHAIRMAN OF THE BOARD OF DIRECTORS. The Vice Chairman shall be a director of the Corporation.

Section 10. PRESIDENT. The President shall be a director and may be the Chief Executive Officer or the Chief Operating Officer of the Corporation.

Section 11. THE VICE PRESIDENTS. The Vice Presidents shall perform such duties as from time to time may be assigned to them.

Section 12. TREASURER. Except as may otherwise be specifically provided by the Board of Directors, the Treasurer shall have the custody of, and be responsible for, all funds and securities of the Corporation.

Section 13. SECRETARY. The Secretary shall act as Secretary of all meetings of the stockholders and of the Board of Directors of the Corporation.

Section 14. ASSISTANT TREASURERS AND ASSISTANT SECRETARIES. The Assistant Treasurers and Assistant Secretaries shall perform such duties as shall be assigned to them.

ARTICLE V. SHARES OF STOCK

Section 1. REGULATION. Subject to the terms of any contract of the Corporation, the Board of Directors may make such rules and regulations as it may deem expedient concerning the issue, transfer, and registration of certificates for shares of the stock of the Corporation.

Section 2. STOCK CERTIFICATES. Certificates for shares of the stock of the Corporation shall be respectively numbered serially for each class of shares and shall be signed by the required officers.

ARTICLE VI. INDEMNIFICATION OF DIRECTORS AND OFFICERS

Section 1. Each person who was or is made a party or is threatened to be made a party to or is otherwise involved in any action, suit or proceeding, by reason of the fact that he or she is or was a director or an officer of the Corporation, shall be indemnified and held harmless by the Corporation to the fullest extent authorized by the Delaware General Corporation Law.

Section 2. The right to indemnification conferred in Section 1 shall include the right to be paid by the Corporation the expenses incurred in defending any such proceeding in advance of its final disposition.

Section 3. If a claim under Sections 1 or 2 is not paid in full by the Corporation within the applicable period after a written claim has been received, the indemnitee may at any time thereafter bring suit against the Corporation to recover the unpaid amount.

Section 4. The rights to indemnification and to the advancement of expenses conferred in this Article VI shall not be exclusive of any other right.

Section 5. The Corporation may maintain insurance, at its expense, to protect itself and any Director, officer, employee or agent of the Corporation.

Section 6. The Corporation may, to the extent authorized from time to time by the Board of Directors, grant rights to indemnification and to the advancement of expenses to any employee or agent of the Corporation.

ARTICLE VII. MISCELLANEOUS

Section 1. SEAL. The corporate seal of the Corporation shall contain the name of the Corporation, the year of its creation, and the words "Corporate Seal, Delaware."

Section 2. FISCAL YEAR. The fiscal year of the Corporation shall be as set by the Board of Directors.

Section 3. LOANS. Any officer or officers or agent or agents of the Corporation authorized by the Board of Directors may effect loans or advances at any time for the Corporation.

Section 4. CHECKS, DRAFTS, WITHDRAWAL OF SECURITIES, SAFE DEPOSIT BOXES, ETC. All checks, drafts and other orders for payment of money out of the funds of the Corporation shall be signed on behalf of the Corporation in such manner as shall from time to time be determined by resolution of the Board of Directors.

Section 5. DEPOSITS. The funds of the Corporation, not otherwise employed, shall be deposited from time to time to the order of the Corporation in such banks, trust companies or other depositories as the Board of Directors may from time to time select.

Section 6. CONTRACTS, ETC., HOW EXECUTED. The Chief Executive Officer, and those officers who are designated by resolution of the Board, shall be authorized to enter into any contract or execute and deliver any instrument in the name and on behalf of the Corporation.

Section 7. VOTING OF STOCK OR OTHER SECURITIES HELD. Unless otherwise provided by resolution of the Board of Directors, the Chief Executive Officer may from time to time appoint an attorney or attorneys or agent or agents to cast the votes which this Corporation may be entitled to cast as a stockholder or otherwise in any other corporation.

Section 8. WAIVERS OF NOTICE. Whenever any notice is required to be given under the provisions of the statutes or of the Certificate of Incorporation, or of these By-Laws, a waiver thereof in writing signed by the person or persons entitled to said notice shall be deemed equivalent thereto.

ARTICLE VIII. AMENDMENTS

Section 1. BY THE DIRECTORS. The Board of Directors by a majority vote thereof shall have the power to make, alter, amend or repeal the By-Laws of the Corporation at any regular or special meeting of the Board of Directors.

Section 2. BY THE STOCKHOLDERS. All By-Laws shall be subject to amendment, alteration or repeal by the vote of a majority of the total number of issued and outstanding shares of Common Stock of the Corporation entitled to vote at any annual or special meeting.

Prepared By:

Date:

Signature:

Title:

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What the National Bancorp of Alaska Inc Annual Report 10-K Is

The National Bancorp of Alaska Inc Annual Report 10-K is the company’s comprehensive annual SEC filing that discloses audited financial statements, management discussion and analysis (MD&A), risk factors, corporate governance, and other material information for investors and regulators. It provides a full-year view of financial performance, liquidity, capital resources, off-balance-sheet arrangements, and auditor opinions. Public companies use the 10-K to meet disclosure obligations, inform shareholders and analysts, and keep markets apprised of material changes in business operations and financial condition.

Why this 10-K Matters to Stakeholders

The 10-K ensures regulatory compliance, supports investor transparency, and documents audited results and risk disclosures required by the SEC. Accurate 10-Ks reduce legal exposure, enable capital market participation, and maintain public trust.

Why this 10-K Matters to Stakeholders

Who Prepares and Reviews the 10-K

Multiple internal and external parties collaborate on a 10-K, each with defined responsibilities.

  • Chief Financial Officer and finance team: prepare financial statements and MD&A, reconcile accounts, and certify accuracy for filing.
  • General counsel and corporate secretary: manage legal disclosures, board approvals, and coordinate SEC counsel and external auditors.
  • External auditors and audit committee: audit financials, review internal controls, and provide independent opinions.

Final signoffs typically include executive officers and the board or a designated committee before EDGAR submission.

Core Sections to Include in a Professional 10-K

A complete 10-K follows SEC expectations and accepted financial reporting structure to ensure clarity for investors and examiners.

Cover and Identifiers

Company name, fiscal year, Central Index Key (CIK), business address, and registrant information used to route and index the filing with the SEC.

Business Overview

Description of operations, segments, markets served, competitive landscape, material contracts, and principal products or services relevant to investor decision-making.

Risk Factors

Clear, specific disclosures of material risks that could affect operations, financial results, or liquidity; avoid boilerplate and quantify where possible.

Management's Discussion

MD&A explaining results of operations, trends, liquidity, capital resources, critical accounting estimates, and forward-looking considerations for readers.

Audited Financial Statements

Consolidated balance sheets, statements of income, cash flows, equity, and accompanying notes audited by an independent registered public accounting firm.

Notes and Governance

Footnotes to the financials, auditor’s report, executive compensation tables, directors/officers, and corporate governance disclosures required by SEC rules.

Step-by-Step: Preparing and Filing the 10-K

A structured process and clear timeline reduce filing risk; coordinate finance, legal, and the board early in the cycle.

  • 01
    Collect Financials: Close books, reconcile, and prepare audited statements.
  • 02
    Draft Disclosures: Prepare MD&A, risk factors, and governance sections.
  • 03
    Obtain Approvals: Audit committee and board review and signoff.
  • 04
    EDGAR Submission: Validate formats and submit final filing to SEC EDGAR.

How to Configure an Online Filing and Internal Signoff Workflow

Set up document flow, signature order, and authentication before circulating internal and external signers to avoid delays.

Field Configuration
Document Upload PDF/XBRL files; maintain native copies for audit trail
Signature Fields Assign officer and auditor fields in signing order
Authentication Use email + code or stronger MFA for key signers
Audit Trail Enable detailed logs including IP and timestamp

Where to File and Where Copies Should Go

Understand primary submission points and common distribution endpoints for regulatory and stakeholder records.

  • SEC EDGAR: Primary public filing repository for Form 10-K submissions
  • State Filings: Corporate annual reports with state of incorporation where required
  • Board and Audit Files: Signed copies retained by corporate secretary and audit committee
  • Investor Relations: Provide web-ready copies for shareholders and analysts

Digital Signing and File Format Requirements

Prepare filings and internal signoff bundles in accepted formats and with secure authentication to preserve legal effect.

  • File Formats: PDF, PDF/A, and XBRL for structured data
  • Authentication: Email verification or multi-factor for key officers
  • Integrations: Connect to corporate storage and EDGAR prep tools

Ensure export settings generate auditable copies and that all signed documents include a verifiable audit trail.

Key Filing Deadlines and Timing Expectations

Filing deadlines vary by filer status; build reverse timelines from fiscal year end to allow for audit and board approval.

Large Accelerated Filers:

File Form 10-K within 60 days after fiscal year end

Accelerated Filers:

File Form 10-K within 75 days after fiscal year end

Non-Accelerated Filers:

File Form 10-K within 90 days after fiscal year end

Audit Completion:

Allow lead time for auditor review and opinion issuance

Internal Signoff:

Schedule executive and board signings ahead of EDGAR clock

Penalties and Risks of an Incorrect or Late 10-K

Regulatory Sanctions: Delisting or SEC enforcement actions
Civil Liability: Shareholder lawsuits for misleading disclosures
Financial Restatement: Costs and reputational harm from restatements
Audit Qualification: Qualified opinion or auditor resignation
Market Impact: Stock price volatility and investor distrust
Operational Delay: Business disruptions from compliance remediation

Common Mistakes When Preparing a 10-K

  • Incomplete or inconsistent MD&A that fails to reconcile with financial statements, leading to SEC comments and requests for amendment.
  • Late auditor deliverables or unsigned audit opinions that force filing extensions or incomplete submissions.
  • Failure to update risk factors for recently material developments, creating misleading disclosures and potential liability.
  • Formatting or XBRL tagging errors that cause EDGAR rejection or require multiple resubmissions and delay public posting.

Security and Compliance Controls to Protect 10-K Data

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trails: Detailed logs of signer actions and timestamps
Regulatory Certs: SOC 2 Type II and ISO 27001 available
HIPAA Options: BAA offered when filings include PHI
21 CFR Support: Controls available for regulated records
ESIGN/UETA: Electronic signatures comply with ESIGN and UETA

eSignature Pricing Comparison for 10-K Internal Signoff and Workflows

Compare common eSignature vendors for internal signoff and secure workflows; signNow is listed first for parity with integration and compliance features.

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Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-World Examples of Digital Signing in Large Filings

Organizations using digital signing streamline internal approvals and maintain auditable records for complex regulatory filings.

Tech Data — Enterprise Adoption

airSlate SignNow helped centralize internal approvals for a global distributor

  • Process consistency across regions
  • The integration reduced cycle time for internal contracts and regulatory signoffs while preserving audit trails and compliance controls required by enterprise governance.

Xerox — NetSuite Integration

Signed documents were routed directly from NetSuite for approvals

  • Saved manual routing steps
  • Integration ensured the right signatures were captured in the correct order and formats, improving traceability for audit and quarterly filing preparations.

Frequently Asked Questions About Filing and Signing a 10-K

Answers to common questions about electronic signoff, EDGAR submission, required signers, and recordkeeping for a Form 10-K.


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