Do I need to notarize the affidavit?

Often yes, but not always. Many acceptance facilities and consulates require notarization; some will accept a witness attestation instead. Check the receiving office’s instructions before signing to ensure the affidavit meets local execution requirements.

Can I e-sign the affidavit?

Electronic signatures may be legally valid under the ESIGN Act and UETA when consent and retention conditions are met, but some agencies or consular posts require original ink signatures or notarized originals—confirm acceptance rules before relying on e-signature alone.

What if I don’t know my old passport number?

If the passport number is unknown, state that clearly in the affidavit and provide alternate identifying details. Passport authorities will use naturalization records and other ID to corroborate identity, which may lengthen but not prevent processing.

Will a police report be required?

A police report is recommended for theft and may be requested by authorities. If unavailable, explain why in the affidavit and provide other supporting evidence such as travel itineraries or eyewitness statements.

What are the consequences of false statements?

Providing knowingly false information on a sworn affidavit can lead to criminal charges, passport denial, and other legal penalties. Always be truthful and accurate when describing the circumstances of loss.

How do I submit documents from abroad?

If overseas, follow the U.S. embassy or consulate procedures: schedule an appointment, present the notarized affidavit if required, and provide originals or certified copies of naturalization documents as directed.

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Affidavit of Naturalized Citizen for Lost Passport

Affidavit of Naturalized Citizen for Lost Passport

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

What the Affidavit of Naturalized Citizen for Lost Passport Is

The Affidavit of Naturalized Citizen for Lost Passport is a sworn statement used to report a U.S. passport that has been lost or stolen and to support a replacement passport application. It documents the circumstances of loss, affirms the signer’s U.S. citizenship by naturalization, and provides identifying details that passport authorities use to verify the claim. This affidavit is typically submitted with the Department of State forms required for replacement and may require notarization or witness authentication depending on jurisdiction and the receiving agency’s rules.

Why this affidavit matters for replacing a lost passport

This affidavit provides a formal, sworn account that passport agencies use to confirm identity, citizenship status, and the reported loss — helping to reduce fraud and establish a clear administrative record under federal passport rules and acceptance procedures.

Who typically prepares or signs this affidavit

The affidavit helps officials verify circumstances and supports the replacement process whether submitted at a passport acceptance facility, consulate, or by mail with required passport forms.

Naturalized citizens applying for a replacement passport after loss or theft
Family members or legal representatives assisting a naturalized citizen abroad or domestically
Consular or passport acceptance agents reviewing identity and citizenship evidence

Step-by-step: completing the affidavit for a lost passport

Follow these core steps to prepare a complete affidavit that supports a replacement passport application.

01

Gather documents: Collect naturalization certificate, ID, and any old passport copy.
02

Complete affidavit: Fill each field accurately, using MM/DD/YYYY for dates.
03

Notarize or witness: Sign before a notary or witness if the acceptance facility requires it.
04

Submit with forms: Send the affidavit with Form DS-11 and DS-64 or replacement packet.

How electronic submission and paper filing interact

Decide whether to submit documents in person, by mail, or via an approved electronic intake process; acceptance rules vary by agency and country.

In-person filing: Bring affidavit and supporting originals to a passport acceptance facility.
Mail submission: Include notarized affidavit and required forms in the mailing package.
Consular processing: If abroad, submit through the nearest U.S. embassy or consulate's procedures.
Electronic intake: Use an agency-approved portal when an eSubmission option exists.

Digital workflow settings to prepare the affidavit online

Configure your document for review and signature with fields that capture identity details, loss description, and a notarization block when required.

Field	Configuration
Name field	Mandatory, exact-match verification enabled
Date field	MM/DD/YYYY format with validation
Statement field	Free-text zone with 500-character limit
Notary block	Conditional field shown when notarization required

Technical requirements for eCompletion and secure delivery

Ensure the chosen delivery method preserves an audit trail and allows exporting a stamped signed PDF for submission with passport forms.

File formats: PDF and DOCX supported for uploads
Authentication: Email or SMS signer verification recommended
Integrations: Connectors for Google Workspace and Microsoft 365

Core elements to include in a professional affidavit

A well-structured affidavit contains identity, citizenship proof, facts about the loss, jurisdictional authentication, signatures, and attachments that substantiate the claim.

Identity block

Full legal name, date of birth, and current contact information matching government records for reliable verification.

Citizenship proof

Naturalization certificate number, issuance date, and issuing authority to connect the affidavit to official citizenship evidence.

Loss narrative

Concise, dated description of circumstances surrounding loss or theft, including location and actions taken at discovery.

Supporting attachments

Include copies of the naturalization certificate, police report if filed, and any previous passport scans to strengthen the application.

Notary block

A space for a notary signature, seal, and date where the receiving agency or state law requires notarization.

Signature area

Affiant signature and printed name, with date in MM/DD/YYYY format and witness lines if state rules demand witnesses.

Supporting documents commonly submitted with the affidavit

Attach clear, legible copies of primary documents to avoid processing delays and to provide corroborating evidence of identity and citizenship.

Naturalization certificate

Copy of your Certificate of Naturalization or other documentary proof of U.S. citizenship.

Photo ID

Driver’s license or state ID to corroborate identity and current residence.

Police report

If the passport was stolen, include an incident or police report when available.

Previous passport copy

A photocopy or image of the lost passport if you have it saved digitally.

Essential affidavit data fields at a glance

Full name: Exact legal name

Date of birth: MM/DD/YYYY

Naturalization ID: Certificate number

Loss date: MM/DD/YYYY

Contact info: Address and phone

Signature: Signed and dated

Common preparation pitfalls to avoid

Incomplete naturalization details make it hard for agencies to match records, causing additional identity verification steps and delays.
Using inconsistent name formats across documents (middle initials, suffixes) often triggers manual review and requests for corrected forms.
Failing to notarize when required leads to rejection or requests for re-execution before processing can continue.
Attaching low-quality or unreadable copies of supporting documents increases the likelihood of follow-up and slows the replacement timeline.

Legal risks and penalties for incorrect or false affidavits

False statements: Potential criminal charges

Passport fraud: Felony exposure in severe cases

Application denial: Replacement may be refused

Delays and costs: Additional fees and resubmission

Administrative action: Passport records may be flagged

Civil liability: Possible fines or restitution

Timing and processing expectations for replacement

Expect variable processing times; taking immediate steps reduces risk and provides an administrative record to support emergency travel or issuance requests.

Report promptly:

Report loss immediately to the State Department and local authorities if theft occurred

File supporting forms:

Submit the affidavit with Form DS-11 (replacement) and Form DS-64 when applicable

Notarization timing:

Complete notarization before mailing or presenting documents in person

Processing windows:

Agency processing times vary by workload and service level selected

Emergency travel:

Consulates may issue limited-validity emergency documents on expedited timelines

Key milestones from loss to replacement

A typical milestone sequence tracks reporting, affidavit completion, submission, agency review, and issuance.

01

Report Loss

Notify appropriate authorities and record the incident details promptly

02

Prepare Affidavit

Complete the sworn statement, attach evidence, and obtain notarization if required

03

Submit Application

Send affidavit with the passport replacement application package

04

Agency Decision

Await review and issuance or request for additional information

Real-world examples of affidavit usage

These anonymized scenarios show common ways the affidavit supports replacement and emergency travel.

Case Study 1

A U.S. citizen lost a passport while traveling overseas and filed an affidavit with the consulate to obtain an emergency travel document.

The consulate verified the naturalization certificate and issued temporary travel papers.
The affidavit and supporting documents reduced processing time and provided a formal record used later to issue a standard passport upon return.

Case Study 2

A resident reported a stolen passport domestically and completed an affidavit before a notary to support a DS-11 replacement.

The acceptance facility required notarization and copies of the naturalization certificate.
The notarized affidavit satisfied the facility’s identity verification policy, allowing the replacement process to proceed without further identity interviews.

Practical tips for accurate and efficient completion

Small steps reduce processing friction and the need for follow-up; follow these best practices when preparing the affidavit.

Use exact names

Match the name format on your naturalization papers and any prior passports to avoid identity mismatches.

Include detailed facts

Provide a clear, dated account of the loss with specific locations and actions you took upon discovery.

Quality attachments

Attach legible, high-resolution copies of supporting documents such as naturalization certificates and photo IDs.

Verify notarization

Confirm whether the acceptance facility or consulate requires notarization or witnesses before signing.

Comparing eSignature provider pricing and key features for affidavit workflows

Basic pricing and feature availability for common eSignature providers used to prepare and sign affidavits; signNow is listed first per vendor comparison standards.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about the affidavit and common issues

Answers to common questions about completing, authenticating, and submitting the Affidavit of Naturalized Citizen for Lost Passport.

Need help? Contact support

Do I need to notarize the affidavit?
Often yes, but not always. Many acceptance facilities and consulates require notarization; some will accept a witness attestation instead. Check the receiving office’s instructions before signing to ensure the affidavit meets local execution requirements.
Can I e-sign the affidavit?
Electronic signatures may be legally valid under the ESIGN Act and UETA when consent and retention conditions are met, but some agencies or consular posts require original ink signatures or notarized originals—confirm acceptance rules before relying on e-signature alone.
What if I don’t know my old passport number?
If the passport number is unknown, state that clearly in the affidavit and provide alternate identifying details. Passport authorities will use naturalization records and other ID to corroborate identity, which may lengthen but not prevent processing.
Will a police report be required?
A police report is recommended for theft and may be requested by authorities. If unavailable, explain why in the affidavit and provide other supporting evidence such as travel itineraries or eyewitness statements.
What are the consequences of false statements?
Providing knowingly false information on a sworn affidavit can lead to criminal charges, passport denial, and other legal penalties. Always be truthful and accurate when describing the circumstances of loss.
How do I submit documents from abroad?
If overseas, follow the U.S. embassy or consulate procedures: schedule an appointment, present the notarized affidavit if required, and provide originals or certified copies of naturalization documents as directed.

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