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New York Deed

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STATE OF NEW YORK - CONDOMINIUM DEED

Prepared by U.S. Legal Forms, Inc.

Copyright 2016 - U.S. Legal Forms, Inc.

[Individual to Husband and Wife as Joint Tenants]

Control Number – NY - SDEED – 8-4

NOTES ON COMPLETING THESE FORMS

The forms in this packet contain “form fields” created using Microsoft Word. “Form fields” facilitate completion of the forms using your computer.

If you need to make any changes in the body of the form, it is necessary for you to “unlock” or “unprotect” the form.

After any required changes and re-protecting the document, click on the first form field and enter the required information.

NOTES ON FILING THIS FORM

In the State of New York, there are additional forms that must accompany a Deed at the time the Deed is presented for recordation at the office of the County Clerk in the county in which the property is located.

(1) NYC-RPT Special Tax Return (Applicable in Bronx, Kings, NY, and Queens Counties)

(2) NY Real Property Transfer Report (RP-5217) (Required for all other Counties).

(3) Transfer Tax Affidavit (TP-584) (Required in ALL Counties).

DISCLAIMER

These materials were developed by U.S. Legal Forms, Inc. based upon statutes and forms for the State of New York.

All forms in this package are provided without any warranty, express or implied, as to their legal effect and completeness.

Condominium Deed Page 1 of 3

This document prepared by (and after recording return to):

Name:

Firm/Company:

Address:

Address 2:

City, State, Zip:

Phone:

--------Above This Line Reserved For Official Use Only-------------

CONDOMINIUM DEED

(Individual to Husband and Wife as Joint Tenants)

KNOW ALL MEN BY THESE PRESENTS THAT:

FOR VALUABLE CONSIDERATION OF TEN DOLLARS ($10.00), and other good and valuable consideration, cash in hand paid, the receipt and sufficiency of which is hereby acknowledged, , an individual, married unmarried, hereinafter referred to as “Grantor”, does hereby grant, release, and warrant unto and , Husband and Wife, as joint tenants with rights of survivorship, hereinafter “Grantees”, the following lands and property, together with all improvements located thereon, lying in the County of , State of New York, to-wit:

Unit in Condominium, being a residential condominium created under the New York State Condominium Act by a “Declaration of Condominium for Condominium”, dated the day of , and recorded the day of , in the Office of the County Clerk for County, New York, in Liber , at Pages through , as Document No. and by a Condominium Plan, By-laws, and Parcel Map attached thereto;

Together with all appurtenant rights, title and interests, including (without limitation):

(a) the undivided percentage interest in all Common Elements as specified for such Unit in the aforementioned Declaration;

(b) the right to use of the areas and /or facilities, if any, specified in the aforementioned Declaration, as Limited Common Elements for such Unit; and

(c) membership in the Owner’s Association, , (hereafter the “Owner’s Association”), a , as provided for in the aforementioned Declaration and By-Laws and in any Articles of Incorporation and/or Bylaws for such Owner’s Association.

Grantee, by acceptance of this Deed, agrees and binds Grantee and all his/her heirs, representatives, successors and assigns to all the terms, provisions and conditions of the Condominium Documents and all amendments thereto.

Condominium Deed Page 1 of 3

TO HAVE AND TO HOLD same unto Grantees, and unto Grantees’ heirs and assigns forever, with all appurtenances thereunto belonging.

GRANTOR does for Grantor and Grantor’s heirs, personal representatives, executors and assigns forever hereby covenant with GRANTEES that Grantor is lawfully seized in fee simple of said premises; that the premises are free from all encumbrances, unless otherwise noted above; that Grantor has a good right to sell and convey the same as aforesaid; and to forever warrant and defend the title to the said lands against all claims whatever.

TO HAVE AND TO HOLD to the said Grantees as joint tenants, with right of survivorship, their heirs, personal representatives, executors and assigns forever:

WITNESS Grantor(s) hand(s) this the day of , 20.

(1st Grantor’s Signature)

Print Name

CERTIFICATE OF ACKNOWLEDGMENT

Individual Capacity within the State of New York for Real Property

State of New York )

County of ) ss.:

On the day of in the year before me, the undersigned, personally appeared , personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity.

Signature and Office of Person Taking Acknowledgement

Type/Print Name:

Condominium Deed Page 2 of 3

Individual Capacity Outside the State of New York for Real Property

State of )

County of ) ss.:

On the day of in the year before me, the undersigned, personally appeared , personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity.

and that such individual made such appearance before the undersigned in the .

Signature and Office of Person Taking Acknowledgement

Type/Print Name:

Grantor(s) Name, Address, phone:

Grantee(s) Name, Address, phone:

SEND TAX STATEMENTS TO GRANTEE

Condominium Deed Page 3 of 3

Enter text✕

What a New York Deed Is and when it applies

A New York Deed is the written instrument that transfers legal title to real property in New York State. Common deed types include bargain and sale, quitclaim, and warranty deeds; each conveys different levels of seller assurances. Deeds must be signed, acknowledged before a notary, and recorded with the county clerk to protect buyer priority. Electronic execution and filing options exist under federal and state e-signature laws, but recording and acknowledgment practices vary by county and deed type.

Why a properly prepared New York Deed matters

A correctly completed deed clarifies ownership, establishes title priority on recording, and reduces post-closing disputes. Accurate legal descriptions, signatures, and notarization are essential to avoid recording delays and potential rescission or quiet-title actions.

Why a properly prepared New York Deed matters

Who commonly prepares and signs a New York Deed

Lenders, surveyors, and municipal recorders also interact with deeds during closing, title insurance, and post-closing recording activities.

  • Real estate attorneys preparing and reviewing title language and transfer tax forms.
  • Closing agents or title companies coordinating signatures, notarization, and recording.
  • Buyers and sellers who must confirm identity, consider consideration, and provide correct names and addresses.

Essential parts of a professional New York Deed

A complete deed contains discrete legal elements that together create a valid transfer. Omitting or misformatting any core component can cause rejection at recording or create title defects that require remedial action.

Grantor/Grantee

Full legal names of parties in the exact form used for identification and title; include marital status where required and corporate identifiers for entities.

Consideration

A clear statement of the consideration exchanged, typically a dollar amount or stated consideration, showing the transfer is supported by value.

Legal Description

A metes-and-bounds or lot-and-block description that uniquely identifies the parcel; a tax map or street address alone is insufficient for recording.

Habendum Clause

Language defining the estate granted (for example, 'to have and to hold') and any limitations, easements, or reservations affecting ownership rights.

Acknowledgment

Notary acknowledgement or jurat that confirms signer identity and willingness to sign; required by county clerks for recording in New York.

Signatures and Dates

Original signatures of grantors dated at signing; grantee signature is typically not required but mailing addresses and signature blocks for parties should be present.

Step-by-step: prepare, sign, and record a New York Deed

Follow these sequential steps to prepare and record a deed with minimal risk of rejection or title issues.

  • 01
    Draft deed: Prepare deed text with legal description and consideration.
  • 02
    Review by counsel: Have an attorney check title, tax, and lien issues.
  • 03
    Sign and notarize: Grantor signs before a notary; include witness if county requires it.
  • 04
    Record document: Submit to county clerk with transfer tax forms and fees.

Where the deed goes after signing

After execution and notarization, deeds typically move from closing agents to recording and then to title insurers and parties; routes differ depending on in-person or e-recording workflows.

  • County Clerk: Primary official for recording and indexing the deed.
  • Title Company: Receives recorded copy for insurance and closing files.
  • Paying Transfer Taxes: Clerks or tax offices process transfer tax returns with the deed.
  • Owner Copies: Return recorded deed to grantee and retain certified copy.

Typical e-recording and e-sign workflow settings

Map these settings when configuring an online execution and recording workflow to align signatures, acknowledgments, and county requirements.

Field Configuration
Signature Type Wet ink or e-sign with audit trail
Notary Method In-person notarization or RON per county rules
Document Format PDF/A preferred for e-recording compatibility
Record Return Automatic return of recorded PDF to parties

Technical considerations for electronic completion and submission

Confirm county clerk acceptance for electronic documents and whether the clerk accepts RON acknowledgments or requires an original notarized paper before recording.

  • Supported Formats: PDF/A, DOCX compatibility
  • Authentication: Email OTP or stronger KYC
  • Integrations: Title or closing platforms

Consequences of errors in a New York Deed

Recording Rejection: Missing acknowledgment or wrong description
Title Defect: Undisclosed liens or incorrect grantee
Tax Liability: Transfer tax errors or omissions
Rescission Risk: Fraudulent or illegible signatures
Insurance Delay: Title insurer delays or exclusions
Legal Costs: Court or quiet-title proceedings

Common mistakes to avoid when preparing a New York Deed

  • Using an informal address or tax parcel number instead of a full legal description leads to recording rejection and title ambiguity.
  • Mismatched party names between deed and identification can delay notarization or require corrective deeds post-closing.
  • Failing to attach transfer tax forms or pay required fees causes the county clerk to refuse recording.
  • Attempting to rely on an unsigned or improperly witnessed acknowledgment invalidates the public record and harms priority.

Time-sensitive actions and suggested timing

Some deed-related actions have practical deadlines to protect party interests; follow them to maintain priority and avoid penalties.

Recording Promptly:

Record as soon as possible after closing to protect priority

Transfer Tax Filing:

File required transfer tax return at time of recording

Notary Timing:

Signers should appear before a notary during execution

Title Insurance:

Order policy before closing to confirm insurability

Corrective Deeds:

Address errors immediately to avoid costly litigation

Key milestones from contract to recorded deed

These numbered milestones represent a typical lifecycle from agreement through recorded transfer and file distribution.

01

Contract to Closing

Resolve title and payoff issues before signing deed.

02

Execution and Notary

Grantor signs and obtains required acknowledgement.

03

Recording Submission

Deliver deed, transfer tax forms, and fees to county clerk.

04

Return and Distribution

Receive recorded copy and distribute to grantee and insurer.

Security and compliance checkpoints for deed documents

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Detailed signing logs and timestamps
ESIGN & NY ESRA: Compliance with federal and New York e-sign laws
HIPAA BAA: BAA required only if PHI is present
Access Controls: Role-based permissions and SSO options
Retention: Secure archival and exportable records

Comparing eSignature options for deed execution and signing

Below is a concise feature and price comparison of common e-signature providers. signNow appears first as the first column per comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about New York Deeds

Answers to common execution, recording, and e-sign questions for New York Deeds, with practical guidance on typical obstacles.


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