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New York State Case Registry Filing Form

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STATE OF NEW YORK - WARRANTY DEED

[TWO INDIVIDUALS TO ONE INDIVIDUAL] - Control Number NY-SDEED-8-3

Prepared by U.S. Legal Forms, Inc. Copyright 2016 - U.S. Legal Forms, Inc.

NOTES ON COMPLETING THESE FORMS

The forms in this packet contain "form fields" created using Microsoft Word. If you intend to make changes to the content, do so before filling in the fields. After any required changes and re-protecting the document, click on the first form field and enter the required information.

NOTES ON FILING THIS FORM

In the State of New York, there are additional forms that must accompany a Deed at the time the Deed is presented for recordation at the office of the County Clerk in the county in which the property is located.

http://www.nyc.gov/html/dof/html/pdf/01pdf/nycrpt_01.pdf

http://www.nyc.gov/html/dof/html/pdf/02pdf/rp5217nyci.pdf

http://www.nyc.gov/html/dof/html/pdf/02pdf/rp5217nyc.pdf

http://www.tax.state.ny.us/pdf/2004/property/tp584i_1104.pdf

http://www.tax.state.ny.us/pdf/2004/property/tp584_1104.pdf

DISCLAIMER

These materials were developed by U.S. Legal Forms, Inc. based upon statutes and forms for the State of New York. All forms in this package are provided without any warranty, express or implied, as to their legal effect and completeness.

Warranty Deed Page 1 of 4

This document prepared by (and after recording return to):

Name:

Firm/Company:

Address:

Address 2:

City, State, Zip:

Phone:

WARRANTY DEED

(Two Individuals to One Individual)

KNOW ALL MEN BY THESE PRESENTS THAT:

FOR VALUABLE CONSIDERATION OF TEN DOLLARS ($10.00), and other good and valuable consideration, cash in hand paid, the receipt and sufficiency of which is hereby acknowledged, , an individual, married unmarried, and

, an individual, married unmarried, hereinafter referred to as “Grantor”, whether one or more, does hereby grant, release, and warrant unto

, married unmarried, hereinafter “Grantee”, the following lands and property, together with all improvements located thereon, lying in the County of , State of New York, to-wit:

See Legal Description Attached as Exhibit A incorporated by reference as though set forth in full

Legal Description:

Prior instrument reference: Book , Page , Document No. , of the Recorder of County, New York.

LESS AND EXCEPT all oil, gas and minerals, on and under the above described property owned by Grantor, if any, which are reserved by Grantor.

SUBJECT to all easements, rights-of-way, protective covenants and mineral reservations of record, if any.

Warranty Deed Page 2 of 4

TO HAVE AND TO HOLD same unto Grantee, and unto Grantee’s heirs and assigns forever, with all appurtenances thereunto belonging.

GRANTOR does for Grantor and Grantor’s heirs, personal representatives, executors and assigns forever hereby covenant with GRANTEE that Grantor is lawfully seized in fee simple of said premises; that the premises are free from all encumbrances, unless otherwise noted above; that Grantor has a good right to sell and convey the same as aforesaid; and to forever warrant and defend the title to the said lands against all claims whatever.

Taxes for tax year shall be prorated between Grantor and Grantee as of the date selected by Grantor and Grantee, or paid by Grantee, or paid by Grantor.

The property herein conveyed is not a part of the homestead of Grantor, or is part of the homestead of Grantor and if Grantor is married, the conveyance is joined by both Husband and Wife.

WITNESS Grantor(s) hand(s) this the day of , 20.

Type or Print Name:

Type or Print Name:

CERTIFICATE OF ACKNOWLEDGMENT

Individual Capacity within the State of New York for Real Property

State of New York )
) ss.:

County of )

On the day of in the year before me, the undersigned, personally appeared , personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on the instrument, the individual, or the person upon behalf of which the individual acted, executed the instrument.

Type/Print Name:

Warranty Deed Page 3 of 4

CERTIFICATE OF ACKNOWLEDGMENT

Individual Capacity Outside the State of New York for Real Property

State of )
) ss.:

County of )

On the day of in the year before me, the undersigned, personally appeared , personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on the instrument, the individual, or the person upon behalf of which the individual acted, executed the instrument and that such individual made such appearance before the undersigned in the .

Type/Print Name:

CERTIFICATE OF ACKNOWLEDGMENT

Individual Capacity within the State of New York for Real Property

State of New York )
) ss.:

County of )

On the day of in the year before me, the undersigned, personally appeared , personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on the instrument, the individual, or the person upon behalf of which the individual acted, executed the instrument.

Type/Print Name:

Warranty Deed Page 4 of 4

CERTIFICATE OF ACKNOWLEDGMENT

Individual Capacity Outside the State of New York for Real Property

State of )
) ss.:

County of )

On the day of in the year before me, the undersigned, personally appeared , personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on the instrument, the individual, or the person upon behalf of which the individual acted, executed the instrument and that such individual made such appearance before the undersigned in the .

Type/Print Name:

Grantor(s) Name, Address, phone:

Grantee(s) Name, Address, phone:

SEND TAX STATEMENTS TO GRANTEE

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What the New York State Case Registry Filing Form Is

The New York State Case Registry Filing Form is a standardized administrative document used to record case-level information with a court or a state-maintained registry in New York. It captures identifying data about the case parties, matter type, filing dates, and jurisdictional details so courts and agencies can track status, service, and public access where required by statute or local rule. Courts or regulatory offices typically require submission of this form at case opening or when specified changes occur, and it becomes part of the official case record.

Why accurate registry filings matter

Completing the New York State Case Registry Filing Form correctly establishes an official record, reduces processing delays, and helps ensure compliance with court or agency procedures. Accurate entries support timely service, preserve parties' procedural rights, and reduce the risk of administrative rejection or reopening for correction.

Why accurate registry filings matter

Who typically completes and relies on this form

The form is used by court clerks, attorneys, litigants, and agency staff to register and update case metadata required by New York courts or administrative registries.

  • Court clerks responsible for docketing and maintaining official case records and public indexes.
  • Attorneys and filings managers submitting documents on behalf of litigants or clients.
  • Self-represented litigants who must provide accurate contact and case information to the court registry.

Accurate completion reduces back-and-forth with the clerk's office, helps the court manage the docket, and supports public access consistent with court rules.

Primary filing roles and responsibilities

Court Clerk

Clerks validate incoming registry forms for completeness, assign docket numbers, and post entries to the official case file; they may return incomplete filings for correction under local court procedures.

Attorney Filings Manager

Attorneys or filings managers prepare and submit the registry form with supporting documents, ensure service requirements are met, and maintain the record for client files and future filings.

Core sections to expect on the filing form

The form typically includes structured fields for parties, case identifiers, filing events, and contact details; understanding each section speeds accurate completion and reduces clerk returns.

Case Identification

Unique docket or case number, court name, and case type; essential for accurate indexing and cross-referencing in court systems.

Party Information

Full legal names, roles (plaintiff/defendant), addresses, and counsel details to ensure service and correct party alignment on the docket.

Filing Event

Type of filing or event being reported (initial filing, amendment, notice), plus the effective date used to route processing and calendar deadlines.

Service and Contact

Mailing address, email, and phone data for service and clerk notifications; accuracy reduces returned mail and missed notices.

Supporting Documents

List of attachments required at submission such as petitions, affidavits, proof of service, or exhibits so the registry entry is complete.

Signature Block

Signature, printed name, title, and date; indicates authority to submit and forms the basis for authentication and potential notarization.

Essential data fields required

Party Name: Full legal name
Case Number: Docket identifier
Filing Date: MM/DD/YYYY
Contact Address: Street, city, state, ZIP
Counsel Name: Attorney or firm
Signature: Signer name and date

Step-by-step: filling and submitting the registry form

Follow these sequential steps to prepare and submit a complete New York State Case Registry Filing Form and reduce processing delays.

  • 01
    Prepare Documents: Gather petition, exhibits, and proof of service.
  • 02
    Complete Form: Enter required fields using specified formats.
  • 03
    Sign and Authenticate: Sign, notarize, or e-sign per court rules.
  • 04
    Submit to Clerk: File in person, by mail, or via court e-filing system.

Configuring an online form and submission workflow

When using an e-filing or e-signature platform, configure fields and routing to match court requirements and reviewer roles.

Field Configuration
Name Field Required, single-line, auto-validate
Date Field MM/DD/YYYY, date-picker enabled
Signature Field Require signer authentication
Attachment PDF required, combined or linked

Where to file and how submissions are routed

Submission destination depends on the court or administrative registry; use the route specified in local filing instructions.

  • Clerk's Office: In-person or mailed filings accepted per local schedule.
  • Court E-Filing: Use the official e-filing portal if available.
  • Agency Registry: Submit to the designated state registry for administrative matters.
  • Third-Party Portals: Approved private e-filing services when authorized by court rules.

Technical and integration considerations for eSubmission

Ensure the platform you choose supports required file types, signer authentication, and an auditable trail that courts will accept.

  • File Formats: PDF and searchable PDF supported
  • Authentication: Email, SMS, or stronger methods
  • Integrations: Salesforce, NetSuite, Google Workspace

Platforms with integrations to common systems and with PDF/A compatibility streamline filings; verify the court's e-filing technical requirements before submission.

Typical timing expectations and deadlines

Timelines vary by court and matter type; confirm deadlines with local rules and scheduling orders to avoid late filings.

Initial Filing:

Submit when commencing the action or as ordered by the court.

Amendments:

File amendments within timeframes set by local rules or judge orders.

Service:

Complete and file proof of service per CPLR or court rule.

Responses:

Respond within the court-ordered period or statutory deadline.

Clerk Corrections:

Address clerk's office correction requests promptly to avoid rejection.

Key milestones in the filing lifecycle

Track these stages from preparation through final docketing to ensure the registry entry is complete and actionable.

01

Prepare Submission

Assemble required documents and complete the registry form accurately.

02

Authenticate Signatures

Apply e-signature, wet signature, or notarization as required.

03

File with Registry

Transmit to clerk or e-filing portal and confirm acceptance.

04

Confirm Docketing

Verify the entry appears on the official docket or registry index.

Consequences of incorrect or incomplete filings

Case Delays: Clerk returns or holds filing
Sanctions Risk: Court may impose monetary sanctions
Service Failures: Improper service can void proceedings
Privacy Exposure: Incorrect redaction may disclose sensitive data
Additional Costs: Repeat filings increase fees
Regulatory Penalties: Industry-specific fines may apply

Common mistakes to avoid when preparing the form

  • Using informal or shortened names that do not match identification or corporate records, leading to clerical rejection and requests for amended filings.
  • Uploading non-searchable scanned PDFs or incorrect file types that prevent indexing and delay clerk review or acceptance into electronic dockets.
  • Skipping required signature authentication or notarization steps, which can make the filing noncompliant with court or statutory requirements.
  • Failing to attach required supporting documents or proof of service, which often prompts immediate rejection or administrative hold.

How organizations apply registry filings in practice

Practical examples show how proper registry filings streamline case management and reduce administrative cycle time for public agencies and law practices.

Local Housing Court

A housing court clerk adopted standardized registry forms to improve indexing and reduce misfiled matters by staff

  • The change improved clerk accuracy and reviewer speed
  • As a result, turnaround for case intake shortened significantly, fewer docket corrections were required, and litigants received notices faster, reducing continuances and administrative backlog.

Healthcare Licensing Board

A licensing board used structured registry filings to capture respondent details and related exhibits

  • Uniform fields reduced follow-up questions
  • This enabled consistent public records, faster adjudication of routine matters, and clearer audit trails for compliance reviews across multiple counties and staff users.

Sample eSignature vendor pricing and capability snapshot

Common vendor options span per-user plans and usage-based site licenses; signNow appears first for direct comparison of typical cost and feature dimensions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

FAQs and troubleshooting for common filing questions

Answers to frequent questions about acceptance, authentication, and retention to help resolve typical issues encountered during registry submission.


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