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Non-exclusive Publishing Agreement

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NON-EXCLUSIVE PUBLISHING AGREEMENT

This Non-Exclusive Publishing Agreement (the Agreement) is made as of by and between , with a principal place of business at ("Publisher"), and , with a mailing address at ("Author").

RECITALS

WHEREAS, Author is the sole author and copyright owner (or authorized licensee) of the literary, musical or other work(s) described below (collectively, the Work); and

WHEREAS, Publisher desires to obtain non-exclusive rights to publish, reproduce, distribute and otherwise exploit the Work in the formats and territories set forth herein, and Author is willing to grant such non-exclusive rights on the terms and conditions set forth below.

WHEREAS, the parties intend that this Agreement define the respective rights, duties and compensation concerning the exploitation of the Work.

NOW, THEREFORE

In consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows:

1. DESCRIPTION OF THE WORK

The Work to be published under this Agreement is described as:

2. GRANT OF RIGHTS

Author hereby grants to Publisher a non-exclusive, non-transferable (except as expressly provided herein), royalty-bearing right to publish, reproduce, distribute, license and otherwise exploit the Work in the following media and formats, subject to the terms of this Agreement. Such grant does not transfer ownership of the copyright in the Work, which remains with Author.

Permitted formats (select all that apply):

3. TERRITORY

The rights granted in Section 2 are effective in the following territory:

4. TERM

This Agreement begins on the date first written above and continues for , unless earlier terminated in accordance with Section 10.

5. COMPENSATION; ROYALTIES

Publisher shall pay Author royalties based on Net Receipts from the exploitation of the Work as follows:

- Print editions: of Net Receipts.

- Digital editions: of Net Receipts.

- Audio editions: of Net Receipts.

"Net Receipts" means gross amounts actually received by Publisher from third parties attributable to sales of the Work, less customary trade discounts, returns, taxes directly imposed on sales and direct distribution costs. Publisher shall provide accounting to Author as set forth in Section 6.

6. ACCOUNTING AND PAYMENT

Publisher shall render written statements and pay any royalty amounts due to Author on a basis, within days after the end of the accounting period. Statements shall specify gross receipts, deductions, returns, and the resulting Net Receipts and royalties due.

7. RIGHTS RESERVED

Except for the limited non-exclusive rights expressly granted to Publisher in this Agreement, Author retains all right, title and interest in and to the Work, including but not limited to the right to exploit the Work itself or to grant rights to third parties.

8. REPRESENTATIONS, WARRANTIES AND COVENANTS

Author represents and warrants that: (a) Author is the sole author or has the authority to grant the rights granted herein; (b) the Work is original and does not infringe the rights of any third party; and (c) there are no outstanding agreements or encumbrances that would conflict with the rights granted to Publisher. Publisher represents and warrants that it will exercise its rights hereunder in good faith and in a commercially reasonable manner.

9. INDEMNIFICATION

Each party shall indemnify, defend and hold harmless the other party from and against any and all liabilities, losses, damages and expenses (including reasonable attorneys' fees) arising out of any breach of its representations, warranties or covenants contained in this Agreement, provided that the indemnified party gives prompt written notice and cooperates in the defense.

10. TERMINATION

Either party may terminate this Agreement upon written notice if the other party materially breaches this Agreement and fails to cure such breach within days after receipt of written notice. Termination shall not relieve Publisher's obligation to account for and pay royalties accrued prior to termination.

11. CONFIDENTIALITY

The parties agree that terms of this Agreement and any non-public business information exchanged in connection with this Agreement shall be kept confidential and not disclosed to third parties except as required by law or with the prior written consent of the other party.

12. NOTICES

All notices under this Agreement shall be in writing and delivered to the addresses below or to such other address as either party designates in writing. Notices shall be effective upon receipt.

13. AMENDMENTS; WAIVER

No amendment, modification or waiver of any provision of this Agreement shall be effective unless in writing and signed by both parties. No failure or delay in exercising any right shall operate as a waiver thereof.

14. COUNTERPARTS

This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.

15. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state of , without regard to choice-of-law principles.

16. ENTIRE AGREEMENT

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals and understandings, whether written or oral, relating to such subject matter.

17. SEVERABILITY

If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, illegal or unenforceable in any respect, the remaining provisions shall continue in full force and effect.

18. MISCELLANEOUS

The parties acknowledge that they have read and understand this Agreement and that they have had the opportunity to seek independent legal advice. Headings are for convenience only and do not affect interpretation.

Publisher:

By:

Date:

Author:

By:

Date:

Enter text✕

What a Non-exclusive Publishing Agreement Is

A Non-exclusive Publishing Agreement is a contract where an author or rights holder grants publishing or distribution rights to a publisher while retaining the ability to license the same work to others. This arrangement defines the scope of permitted uses, territories, formats, term, compensation (royalties or fees), delivery obligations, warranties, and termination mechanics. It differs from exclusive agreements by allowing multiple licensees concurrently. Parties typically record delivery schedules, rights reversion triggers, and dispute resolution clauses to reduce ambiguity during exploitation and monetization of the work.

Why a Non-exclusive Publishing Agreement Matters

Use a non-exclusive agreement when you want flexible distribution without surrendering ownership. It enables multiple publishing channels, preserves future licensing opportunities, and clarifies revenue splits and responsibilities while reducing barriers to market entry for content owners and distributors.

Why a Non-exclusive Publishing Agreement Matters

Who Typically Uses Non-exclusive Publishing Agreements

Common users include individual authors, independent publishers, content platforms, and organizations licensing material for reuse.

  • Independent authors licensing chapters or articles to multiple outlets while retaining reuse rights.
  • Small and mid-size publishers acquiring distribution rights without exclusive commitment.
  • Educational institutions and course platforms licensing excerpts for curricular use.

These agreements suit situations where licensors want ongoing control and multiple revenue streams, and licensees need limited or format-specific rights.

Step-by-step completion workflow

Follow this sequence to prepare, sign, and finalize a non-exclusive publishing agreement with minimal errors.

  • 01
    Prepare draft: Assemble manuscript, metadata, and proposed terms for review.
  • 02
    Insert fields: Add fillable fields for names, dates, and signatures.
  • 03
    Review legal: Have counsel review key clauses, especially indemnities and IP warranties.
  • 04
    Sign and retain: Execute with signatures and store executed copies securely.

How to customize and complete the agreement online

Configure an online workflow to place fields, assign signing order, and set authentication levels before sending for signature.

Field Configuration
Signature Block Require signature and date fields for each party
Authentication Email link or SMS code per signer
Conditional Fields Show royalty details only if royalty option selected
Notifications Enable signer reminders and completion receipts

Where to send and file the completed agreement

Route the executed agreement to legal, finance, and both parties. Identify primary repository for long-term retention.

  • Publisher Copy: Retain executed master in publisher records
  • Author Copy: Provide signed copy to author or licensor
  • Accounting: Send royalty and payment details to accounting
  • Legal Archive: Store signed PDF with audit trail for compliance

Digital signing and eSubmission considerations

Choose an eSignature platform that supports robust audit trails, acceptable authentication methods, and secure storage.

  • Authentication: Email, SMS code, or KBA
  • Document Formats: PDF and DOCX supported
  • Integrations: CRM and cloud storage

Ensure the chosen provider complies with ESIGN and UETA; for healthcare or PHI-containing materials obtain a BAA and confirm HIPAA controls.

eSignature vendor comparison for executing publishing agreements

Compare common eSignature features and starting prices to choose a platform suited to workflow, compliance, and budget constraints.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No No No
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Core clauses to include in a professional non-exclusive agreement

A well-drafted agreement reduces disputes and clarifies commercial and operational expectations between author and licensee.

Grant of Rights

Describe exactly which rights are licensed (formats, languages, territories) and whether sublicensing or assignment is allowed.

Compensation

Specify payment terms, royalty rates, minimum guarantees, reporting frequency, audit rights, and currency for payments.

Manuscript Delivery

Set delivery dates, quality standards, revision cycles, and acceptance criteria for the work or assets.

Term and Reversion

Define license duration, renewal mechanics, and triggers for reversion of rights back to the author.

Warranties and Indemnities

Include author warranties about originality and license scope, and indemnities addressing third-party claims and IP disputes.

Termination and Remedies

Describe breach remedies, cure periods, termination effects on rights, and handling of unsold inventory or outstanding payments.

Required information commonly collected in the agreement

Author Legal Name: Full legal name
Publisher Legal Name: Full legal name
Work Identification: Title and edition
Effective Date: MM/DD/YYYY
Compensation Terms: Fee or royalty rate
Signature Blocks: Signed and dated

Common legal risks and downstream consequences

Ambiguous Rights: Overbroad license
Missing Payment Terms: Late or disputed payments
Improper Attribution: Reputation risk
IP Infringement: Litigation exposure
No Audit Rights: Unrecoverable underpayments
Poor Recordkeeping: Statute-of-limitations issues

Frequent preparation mistakes to avoid

  • Failing to narrow the grant (format and territory), which creates unintended licensing breadth and future revenue conflicts.
  • Not specifying payment calculation methods or reporting intervals, leading to disputes over royalties and reconciliations.
  • Omitting reversion triggers or notice procedures, making it difficult for authors to regain rights on breach or non-exploitation.
  • Neglecting to require authenticated, auditable signed copies and proper retention, which complicates enforcement and audits.

How non-exclusive and exclusive agreements compare

Compare the two primary licensing structures to determine which aligns with commercial goals and rights management strategy.

Criteria Non-exclusive Exclusive
Definition multiple licensees allowed single licensee only
Control author retains broader control author cedes control
Advance/Fees typically lower often higher
Market Reach wider potential often limited but focused

Example scenarios using non-exclusive publishing agreements

Real-world examples show how different parties use non-exclusive terms to meet distribution and revenue goals.

University Text Excerpt

A professor licenses chapter excerpts to multiple courseware vendors

  • Limited digital rights for each vendor
  • Result: wider distribution and multiple small revenue streams while retaining textbook rights and future revision control.

Independent Author

An author grants non-exclusive e-book rights to two niche publishers

  • Publishers distribute in different markets
  • Result: the author receives staggered royalty streams and keeps print and audio rights for separate deals.

Key deadlines and reporting expectations

Track contractual milestones and reporting schedules to ensure payments, deliveries, and reversion rights execute properly.

Effective Date:

Start date for rights and obligations

Manuscript Delivery:

Deadline for author to deliver final materials

Royalty Reports:

Frequency for accounting and payments

Reversion Notice:

Timeframe for notice to reclaim rights

Termination Notice:

Required cure and notice periods

Frequently asked questions about non-exclusive publishing agreements

Answers to common legal and practical questions about drafting, signing, and enforcing non-exclusive publishing agreements.


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