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Non-Filming Production Agreement

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NON-FILMING PRODUCTION AGREEMENT

This Non-Filming Production Agreement (the "Agreement") is entered into as of by and between Producer Name: , a(n) with principal place of business at (hereinafter "Producer"), and Client Name: , a(n) with principal place of business at (hereinafter "Client").

RECITALS

WHEREAS, Producer is engaged in providing production services for events, live presentations, stagecraft and associated non-filming production activities (the "Production Services"); and

WHEREAS, Client desires to engage Producer to provide Production Services at the location identified below for the purpose described below, and Producer is willing to provide such services on the terms and conditions set forth in this Agreement;

WHEREAS, the parties expressly agree that this Agreement contemplates production activities that exclude any motion-picture or video recording (collectively "Filming") unless expressly agreed in a separate written amendment.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:

1. DEFINITIONS

1.1 "Non-Filming" means activities related to staging, lighting, sound, set construction, rehearsals, photography limited to still images with prior consent, and other production services expressly excluding the capture of moving images for distribution.

1.2 "Services" means the Production Services to be provided by Producer as described in Section 2 and in Exhibit A: Service Description attached hereto by the parties' written insertion into the Service Description field below.

2. SCOPE OF SERVICES

2.1 Producer shall provide the Services described as follows. Producer shall perform such Services in a professional manner consistent with industry standards and in compliance with all applicable laws and venue rules.

3. SCHEDULE, LOCATION AND ACCESS

3.1 Services shall be performed on the dates and at the times set forth below. Any change to such schedule must be agreed in writing by both parties. Start Date: ; End Date:

4. COMPENSATION AND PAYMENT

4.1 Client shall pay Producer fees in consideration for the Services as follows: Fee Amount: . Payment Terms:

4.2 Producer shall submit invoices in accordance with the payment terms above. Late payments shall accrue interest at the lesser of 1.5% per month or the maximum rate allowed by law.

5. RIGHTS, RESTRICTIONS AND USE

5.1 No Filming. The parties expressly agree that no Filming shall occur in connection with the Services unless the parties execute a separate written amendment expressly permitting Filming and setting forth additional terms and compensation.

5.2 Photography. Still photography is permitted only with the prior written consent of both parties and subject to any restrictions set forth in such consent. Any still photographs taken by Producer in the course of the Services shall be subject to the intellectual property provisions set forth in Section 6.

6. INTELLECTUAL PROPERTY

6.1 Ownership. Except as expressly provided in this Agreement, Producer shall retain all right, title and interest in and to any materials, designs, drawings, technical plans, creative concepts and other tangible or intangible works produced by Producer in connection with the Services ("Producer Materials").

6.2 License to Client. Subject to full payment of all amounts due hereunder, Producer grants Client a non-exclusive, non-transferable, revocable license to use Producer Materials solely for Client's internal promotional or archival purposes that do not involve Filming or distribution of motion-picture content. Any other use requires prior written consent and may be subject to additional compensation.

6.3 Moral Rights; Credits. To the extent permitted by law, Producer hereby waives moral rights in Producer Materials; Client shall not represent Producer Materials as authored by Client alone and shall provide reasonable credit to Producer where appropriate.

7. CONFIDENTIALITY

7.1 Each party shall keep confidential all non-public proprietary information disclosed by the other party that is clearly designated as confidential or that a reasonable person would understand to be confidential given the nature of the information and the circumstances of disclosure ("Confidential Information"). Confidential Information shall not include information that is publicly known or rightfully obtained from a third party without breach of an obligation of confidentiality.

7.2 Each party shall protect Confidential Information with at least the same degree of care it uses to protect its own confidential information, but in no event less than reasonable care. Confidential Information may be disclosed to a party's employees, contractors or agents on a need-to-know basis subject to obligations of confidentiality no less protective than those in this Agreement.

8. REPRESENTATIONS, WARRANTIES AND COVENANTS

8.1 Each party represents and warrants that it has full corporate or individual power and authority to enter into this Agreement and to perform its obligations hereunder, and that the execution and performance of this Agreement will not violate any other agreement binding on such party.

8.2 Producer warrants that the Services will be performed in a professional manner consistent with industry standards. EXCEPT FOR THE EXPRESS WARRANTIES SET FORTH IN THIS SECTION, PRODUCER DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

9. INDEMNIFICATION

9.1 Each party (the "Indemnitor") shall indemnify, defend and hold harmless the other party and its officers, directors, agents and employees (collectively, the "Indemnitees") from and against any and all claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees) arising out of or resulting from: (a) Indemnitor's breach of this Agreement; (b) the negligence or willful misconduct of Indemnitor or its personnel; and (c) any claim that the use of Indemnitor Materials infringes a third party's intellectual property rights, except to the extent such claim arises from Indemnitee's misuse or modification of Indemnitor Materials.

10. INSURANCE

10.1 Producer shall maintain at its own expense commercial general liability insurance covering bodily injury and property damage with limits not less than per occurrence, and workers' compensation insurance as required by applicable law. Upon request, Producer shall provide Client with certificates evidencing such insurance.

11. COMPLIANCE WITH LAWS; HEALTH AND SAFETY

11.1 Each party shall comply with all applicable laws, ordinances, rules and regulations in connection with the performance of its obligations under this Agreement. Producer shall comply with any facility rules provided in writing by Client or the venue and shall ensure compliance by its employees and contractors.

12. TERMINATION

12.1 Either party may terminate this Agreement for material breach by the other party if such breach remains uncured for a period of ten (10) days after written notice specifying the breach. Termination shall not relieve the breaching party of liability for damages resulting from the breach.

12.2 Upon termination, Client shall pay Producer for all Services performed and costs reasonably incurred up to the effective date of termination, together with any non-cancellable commitments made by Producer in furtherance of the Services.

13. LIMITATION OF LIABILITY

13.1 EXCEPT FOR LIABILITY ARISING FROM A PARTY'S GROSS NEGLIGENCE, WILLFUL MISCONDUCT, OR INDEMNIFICATION OBLIGATIONS, NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR CONSEQUENTIAL, INCIDENTAL, SPECIAL OR PUNITIVE DAMAGES, AND EACH PARTY'S AGGREGATE LIABILITY SHALL BE LIMITED TO THE TOTAL AMOUNTS PAID OR PAYABLE TO PRODUCER UNDER THIS AGREEMENT DURING THE SIX (6) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM.

14. NOTICES

14.1 All notices, requests, demands and other communications under this Agreement shall be in writing and shall be deemed given when delivered personally, sent by certified mail (return receipt requested), or sent by recognized overnight courier to the addresses below or to such other address as a party may designate by notice in accordance with this Section.

15. AMENDMENT; WAIVER; COUNTERPARTS

15.1 This Agreement may be amended only by a written instrument signed by both parties. No waiver of any provision shall be effective unless in writing and signed by the party against whom enforcement is sought. This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument.

16. ENTIRE AGREEMENT; SEVERABILITY; GOVERNING LAW

16.1 Entire Agreement. This Agreement, together with any written attachments signed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written.

16.2 Severability. If any provision of this Agreement is held to be illegal, invalid or unenforceable under present or future laws effective during the term hereof, such provision shall be fully severable, and this Agreement shall be construed and enforced as if such illegal, invalid or unenforceable provision had never comprised a part hereof.

16.3 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction specified below without regard to that jurisdiction's principles of conflicts of law.

MISCELLANEOUS

17.1 Assignment. Neither party may assign its rights or delegate its obligations under this Agreement without the prior written consent of the other party; provided, however, that either party may assign this Agreement in connection with a merger, acquisition or sale of substantially all of its assets.

17.2 Independent Contractors. The parties are independent contractors and nothing in this Agreement shall be construed to create a partnership, joint venture or employment relationship between them.

17.3 Survival. Sections concerning ownership, confidentiality, indemnification, limitation of liability and payment shall survive termination or expiration of this Agreement.

Producer:

By:

Date:

Client:

By:

Date:

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What the Non-Filming Production Agreement Covers

A Non-Filming Production Agreement is a written contract that defines rights, responsibilities, and logistics for a production activity that does not involve motion picture or video recording. Typical uses include live events, rehearsals, photo shoots, workshops, or staged performances where the parties want a clear allocation of access, insurance, site rules, safety obligations, and financial terms. The agreement establishes the scope of services, permitted uses of space or materials, timing and delivery milestones, payment terms, insurance and indemnity requirements, and dispute resolution procedures to reduce operational risk during the production.

Why Parties Use a Non-Filming Production Agreement

The agreement reduces ambiguity about who pays for what, who controls site access, and who is responsible for injuries, property damage, or regulatory compliance. It creates enforceable expectations for schedules, staffing, insurance limits, and termination rights, and supports later enforcement or insurance claims when disputes arise.

Why Parties Use a Non-Filming Production Agreement

Typical parties who complete this agreement

Producers, venue owners, event coordinators, talent representatives, and vendors commonly prepare or sign these agreements to document operational and financial details.

  • Production companies and independent producers coordinating non-recorded events and services on location.
  • Venue owners or managers granting access, specifying site rules, and requiring proof of insurance.
  • Vendors and subcontractors supplying equipment, crew, or services under defined payment and liability terms.

Use the agreement to align expectations before work begins and to create a clear record for insurance, permitting, and dispute resolution.

Core elements to include in a professional agreement

A complete Non-Filming Production Agreement groups commercial, operational, and legal terms so each party understands obligations, risk allocation, and timelines.

Parties

Full legal names and business types for all parties, including agents and affiliated entities, to ensure enforceability and correct contracting parties.

Scope

Clear description of services, deliverables, permitted activities on site, and any excluded activities such as recording or commercial photography unless separately authorized.

Schedule

Specific dates and times for setup, rehearsal, event, and strike, plus access windows and permitted late work hours if applicable.

Payment

Fees, deposits, payment milestones, accepted payment methods, and consequences for late payment or nonpayment.

Insurance

Minimum insurance limits, additional insured endorsements, certificate of insurance delivery timing, and required coverages like GL and workers' comp.

Liability & Indemnity

Mutual or unilateral indemnities, limitations of liability, waiver of consequential damages, and procedures for handling claims and defense.

Step-by-step: completing and finalizing the agreement

Follow these sequential steps to prepare, review, and execute a Non-Filming Production Agreement with minimal delays.

  • 01
    Draft: Populate parties, dates, and scope; attach exhibits.
  • 02
    Insurance Check: Confirm certificates and additional insured endorsements.
  • 03
    Review: Legal or risk review for indemnity and limits.
  • 04
    Execute: Both parties sign; distribute fully executed copies.

Configuring an online workflow for this agreement

Set up a repeatable digital workflow to collect signatures, attachments, and evidence of insurance before event access is granted.

Field Configuration
Template Create a reusable template including exhibits and COI placeholders.
Authentication Use email or SMS code verification for signers; add ID check for critical roles.
Signature Type Use standard electronic signatures; require advanced authentication for high-risk signers.
Notifications Enable automatic reminders and COI expiry alerts before the event.

How executed agreements are routed and stored

A typical routing flow ensures the document is signed, supporting documents are collected, and final copies are archived.

  • Upload: Sender uploads agreement and required exhibits to the platform.
  • Assign Signers: Place signature and data fields, then assign signer order.
  • Collect Attachments: Request COIs, permits, and IDs as required attachments.
  • Archive: Store executed copy with audit trail and attachments.

Digital signing and technical considerations

Use a secure eSignature platform that supports audit trails, attachments, and signer authentication appropriate to the risk level.

  • File formats: PDF, DOCX supported
  • Integrations: Connects with Google Drive and NetSuite
  • Authentication: Email, SMS, KBA options

Ensure the chosen platform meets industry compliance needs for records preservation and can produce a tamper-evident audit trail for each signed agreement.

Common timelines and deadlines to track

Track critical dates so access, insurance, and payments are validated before production activities begin.

Effective Date and Term:

Agreement start and end dates governing access rights.

COI Delivery Deadline:

Certificates due before site access; specify days in advance.

Deposit Payment Date:

Deposit due to reserve date and resources.

Cancellation Notice:

Minimum notice for cancellation and associated fees.

Permit Expiration:

Monitor local permits and renew if production extends.

Frequent mistakes to avoid

  • Using informal emails instead of a signed agreement leaves access and liability unclear and creates enforcement difficulties.
  • Accepting verbal insurance confirmations without a certificate of insurance can void venue indemnity protections.
  • Failing to define permitted activities (e.g., pyrotechnics, drones) can create regulatory violations and safety exposures.
  • Missing signature authority checks; individuals who lack contracting authority may render the agreement unenforceable.

Consequences of an incomplete or incorrect agreement

Breach Exposure: Damages and loss recovery claims
Liability Gaps: Uninsured claims hitting party balance sheets
Invalid Agreement: Signing by unauthorized party risks unenforceability
Permit Fines: Local penalties for unpermitted activities
Insurance Denial: Carrier may deny claims for noncompliant terms
Operational Delay: Work stoppages until documentation is corrected

Common eSignature pricing and capability comparison

Compare entry pricing and key features relevant to Non-Filming Production Agreements. signNow is listed first for vendor alignment.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card required Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envs/user/yr Varies by plan Varies by plan Varies by plan

Essential data fields to capture

Production Title: Exact project name
Parties: Full legal party names
Event Dates: Start and end dates
Location: Full venue address
Insurance: Carrier and limits
Emergency Contact: Name and phone

Who typically signs and their authority

Executive Producer

An Executive Producer or authorized company officer signs production agreements to bind the producing entity. Confirm corporate authority and title before acceptance and record delegation of signing authority internally to prevent later challenges to validity.

Venue Manager

A venue manager or authorized site representative signs on behalf of the venue owner to grant access. Verify written authorization or corporate resolution when signing for entities with multiple locations or separate legal owners.

Real-world scenarios where this agreement helps

Two illustrative examples show how the agreement clarifies responsibilities and accelerates setup.

Event Production Example

A nonprofit hires a production company for a one‑day live event to manage staging and sound

  • The agreement specifies access windows, deposit, and insurance limits
  • With signed terms and COI delivered three days before load‑in, the venue granted access without delay and reduced dispute risk.

Photo Shoot Example

A brand books a location for a commercial stills shoot without video capture

  • The agreement bans any video recording and assigns cleanup obligations
  • The clear scope avoided a coverage dispute and clarified liability when equipment damaged a fixture during strike.

How to amend or revise an existing agreement

Use a controlled amendment process so changes are auditable and enforceable without restarting negotiations.

01

Identify Change:

Record the requested modification and reason.
02

Draft Amendment:

Prepare a short signed amendment or addendum.
03

Approve:

Both parties review and accept revised terms.
04

Execute:

Sign amendment with date and attach to original.
05

Distribute:

Send fully executed copy to all stakeholders.
06

Archive:

Store amendment with the original agreement.

Frequently asked questions about this agreement

Answers to common legal, operational, and signing questions that arise when preparing or executing a Non-Filming Production Agreement.


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