Parties
Identify each party with legal name, entity type, and primary address to avoid ambiguity in later enforcement or service of process.
Notarization adds an independent attestation of the signer’s identity and the execution date, improving evidentiary weight in disputes and reducing later challenges about who signed the document.
Notarization is chosen when identity verification or stronger proof of signature is needed, or when counterparties anticipate third-party reliance or future recording.
A founder or CEO signs on behalf of a company when the MOU records preliminary commercial terms or partnership intent; corporate authority should be verified via officer title and, where appropriate, corporate resolution or certificate of incumbency.
An attorney often reviews or signs to confirm terms or the party’s authority; counsel involvement increases legal clarity and reduces drafting omissions that can cause enforceability disputes later.
| Step | Configuration |
|---|---|
| Prepare File | PDF/A or DOCX upload, final page numbering |
| Signature Fields | Place signature, initials, and date fields |
| Authentication | Email link or SMS code; consider KBA where required |
| Notary Step | Add notary acknowledgement field and record session |
Confirm platform support, authentication strength, and document formats before using electronic notarization.
Ensure the chosen provider supports required notarization workflows, identity-proofing methods, and secure storage, and retains an audit trail for legal evidence.
Identify each party with legal name, entity type, and primary address to avoid ambiguity in later enforcement or service of process.
Succinctly describe the MOU’s objective, deliverables, and any exclusivity or non-compete carve-outs relevant to future contracting.
State the effective date and termination conditions, including notice periods and survival clauses for confidentiality or IP assignments.
Record any payment, deposit, or exchange of value precisely, or state that no consideration is exchanged if purely preparatory.
Include a notary acknowledgement or jurat block and specify whether a physical notary or RON session is acceptable per governing law.
Provide signature blocks for each party with printed name, title, date, and space for the notary’s seal and signature.
Date when rights and obligations begin; use MM/DD/YYYY
Specify a signing deadline to avoid open-ended obligations
State whether notarization must occur within a set number of days after signing
Define how many days for cure or termination notices
State how long each party must retain executed originals
Parties finalize terms and insert notary language before circulation.
Each party secures signer authority and any corporate resolutions required.
Execute before a notary or via approved RON method and collect acknowledgement.
Share executed copies and store originals according to retention policy.
| Criteria | Notarized MOU | Unnotarized MOU |
|---|---|---|
| Evidentiary Weight | higher | lower |
| Proof of Identity | stronger | weaker |
| Challenge Risk | reduced | increased |
| Use in Recording | preferred | less preferred |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |