Establishing secure connection…Loading editor…Preparing document…

Notarized Legal MOU

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

NOTARIZED MEMORANDUM OF UNDERSTANDING

This Memorandum of Understanding ("MOU") is made and entered into on this day of , by and between Party A: , with principal address and Party B: , with principal address (each a "Party" and collectively the "Parties").

RECITALS

WHEREAS, Party A has expertise in and desires to collaborate with Party B for the purpose of ; and

WHEREAS, Party B is willing to cooperate with Party A on the terms set forth herein, including the exchange of certain information and the allocation of responsibilities necessary to accomplish the foregoing purpose; and

WHEREAS, the Parties intend that this MOU set forth the principal terms of their mutual understanding and provide a basis for further definitive agreements, if required.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1. PURPOSE

The purpose of this MOU is to set forth the Parties' mutual understanding concerning . This MOU is intended to memorialize obligations that are preliminary and may be refined in a subsequent definitive agreement.

2. SCOPE OF COOPERATION

The Parties agree to cooperate and coordinate their activities as necessary to achieve the Purpose. Specific activities to be undertaken by each Party are described below.

3. TERM

This MOU shall commence on the effective date set forth above and shall continue in effect until unless earlier terminated in accordance with Section 4. Either Party may terminate this MOU upon thirty (30) days' prior written notice to the other Party.

4. COSTS AND EXPENSES

Each Party shall bear its own costs and expenses incurred in connection with this MOU unless the Parties expressly agree in writing to the contrary. If any fees or third-party costs are anticipated, such obligations shall be set forth in a separate written agreement signed by both Parties.

5. CONFIDENTIALITY

The Parties acknowledge that in connection with the Purpose each may disclose to the other certain confidential, proprietary or trade secret information ("Confidential Information"). Each Party agrees to: (a) hold in strict confidence all Confidential Information received from the other Party; (b) use Confidential Information solely for the Purpose; and (c) not disclose Confidential Information to any third party except to employees, agents or professional advisors who have a need to know and who are bound by confidentiality obligations no less restrictive than those contained herein. The foregoing shall not apply to information that is or becomes publicly available through no breach of this MOU, is independently developed, or is required to be disclosed by law, provided the disclosing Party gives prompt written notice to the other Party to permit a protective order or other remedy.

6. INTELLECTUAL PROPERTY

Except as otherwise agreed in a separate written agreement, each Party shall retain all right, title and interest in and to its pre-existing intellectual property. Any intellectual property developed jointly by the Parties in the course of performance under this MOU shall be owned as mutually agreed in writing. Absent a written agreement, joint ownership shall be subject to a separate negotiation and grant of licenses sufficient for each Party to exploit jointly developed results for the Purpose.

7. INDEMNIFICATION

Each Party (the "Indemnifying Party") shall indemnify, defend and hold harmless the other Party and its officers, directors, employees and agents from and against any and all losses, liabilities, claims, damages, costs and expenses (including reasonable attorneys' fees) arising out of or resulting from the Indemnifying Party's breach of this MOU, negligence or willful misconduct in connection with the performance of its obligations hereunder.

8. LIMITATION OF LIABILITY

IN NO EVENT SHALL EITHER PARTY BE LIABLE TO THE OTHER FOR ANY INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE OR CONSEQUENTIAL DAMAGES, INCLUDING LOSS OF PROFITS, ARISING OUT OF OR RELATING TO THIS MOU, REGARDLESS OF THE THEORY OF LIABILITY, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. EXCEPT FOR LIABILITY ARISING FROM A PARTY'S GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, THE AGGREGATE LIABILITY OF EITHER PARTY SHALL NOT EXCEED AMOUNTS PAID OR PAYABLE BETWEEN THE PARTIES PURSUANT TO THIS MOU DURING THE PRIOR TWELVE (12) MONTH PERIOD.

9. NOTICES

All notices under this MOU must be in writing and delivered by hand, nationally recognized overnight courier, or certified mail (return receipt requested) to the addresses set forth below or to such other address as a Party may designate by notice to the other Party in accordance with this Section. Notice shall be effective upon receipt.

10. AMENDMENT; WAIVER

This MOU may be amended, modified or supplemented only by a written instrument executed by both Parties. No waiver of any right under this MOU shall be effective unless in writing and signed by the Party against whom enforcement is sought. A failure or delay by either Party in exercising any right shall not operate as a waiver of that right.

11. COUNTERPARTS

This MOU may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Signatures transmitted by electronic means (including scanned signatures delivered by email) shall be binding.

12. GOVERNING LAW

This MOU shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law principles.

13. ENTIRE AGREEMENT

This MOU constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written, relating thereto.

14. SEVERABILITY

If any provision of this MOU is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, the remaining provisions shall remain in full force and effect and the Parties shall negotiate in good faith to replace the invalid provision with a valid provision that achieves, to the extent possible, the Parties' original intent.

15. NOTARIZATION

The Parties acknowledge that execution of this MOU may be acknowledged before a notary public. The Parties further agree to cooperate and appear as necessary to effectuate a notarial acknowledgment for recording or evidentiary purposes. The form of acknowledgment to be used is set forth in the Notary Acknowledgment block below.

Party A:

By:

Date:

Party B:

By:

Date:

NOTARY ACKNOWLEDGMENT

State of , County of on before me, the undersigned notary public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument, and acknowledged to me that he or she executed the same for the purposes therein stated.

Notary Public (printed name):

Notary Signature:    Commission No.:    Commission Expiration:

Official Seal:

Enter text✕

What a Notarized Legal MOU Is and when parties choose it

A Notarized Legal MOU is a written memorandum of understanding between two or more parties that documents agreed-upon terms and intent, with the parties optionally obtaining a notary acknowledgement or jurat to authenticate signatures. Unlike a full contract, an MOU often sets out preliminary obligations, milestones, or a framework for negotiation; notarization does not by itself convert an MOU into a contract but provides stronger evidence of signing, signer identity, and execution date. Parties use notarization where identity verification, later proof of execution, or third-party recordkeeping is desirable, such as in real estate preliminaries, joint ventures, or funding term sheets.

Why parties notarize an MOU

Notarization adds an independent attestation of the signer’s identity and the execution date, improving evidentiary weight in disputes and reducing later challenges about who signed the document.

Why parties notarize an MOU

Who commonly prepares and signs a notarized MOU

Notarization is chosen when identity verification or stronger proof of signature is needed, or when counterparties anticipate third-party reliance or future recording.

  • Business founders and deal teams arranging preliminary commercial terms without a final contract
  • Real estate buyers, brokers, and developers using MOUs as pre-closing frameworks
  • Legal counsel and outside counsel supervising terms and ensuring enforceability language

Typical signatories and their roles

Founder / CEO

A founder or CEO signs on behalf of a company when the MOU records preliminary commercial terms or partnership intent; corporate authority should be verified via officer title and, where appropriate, corporate resolution or certificate of incumbency.

Outside Counsel

An attorney often reviews or signs to confirm terms or the party’s authority; counsel involvement increases legal clarity and reduces drafting omissions that can cause enforceability disputes later.

Step-by-step: completing and notarizing a Legal MOU

Follow these steps in order to prepare, execute, and retain a notarized MOU with minimal friction.

  • 01
    Draft the MOU: Record parties, scope, consideration, and effective date clearly.
  • 02
    Review and negotiate: Counsel reviews authority, obligations, and termination language.
  • 03
    Choose notarization method: Decide in-person notch versus Remote Online Notarization (RON) per state rules.
  • 04
    Execute and record: Sign before the notary (or RON session), obtain acknowledgement, distribute copies.

How notarization and signing typically flow

A notarized MOU proceeds through coordinated steps from preparation to certified signature verification.

  • Upload Document: Prepare final MOU PDF for review and signing.
  • Add Fields: Place signature, date, and notary acknowledgement fields.
  • Conduct Notarization: Complete in-person or RON session with identity proofing.
  • Distribute Copies: Provide executed copies and retain audit trail.

Configuring a digital workflow for a notarized MOU

Set up a signing workflow that includes authentication, notary steps, and distribution to all parties.

Step Configuration
Prepare File PDF/A or DOCX upload, final page numbering
Signature Fields Place signature, initials, and date fields
Authentication Email link or SMS code; consider KBA where required
Notary Step Add notary acknowledgement field and record session

Technical and platform needs for e-notarization and e-signing

Confirm platform support, authentication strength, and document formats before using electronic notarization.

  • File Formats: PDF and DOCX supported
  • Authentication: Email, SMS, KBA options
  • Integrations: CRM and cloud storage connections

Ensure the chosen provider supports required notarization workflows, identity-proofing methods, and secure storage, and retains an audit trail for legal evidence.

Key components to include in a professional Notarized Legal MOU

A complete MOU balances clarity with flexibility: define parties, scope, duration, obligations, confidentiality, and signature formalities including notarization language.

Parties

Identify each party with legal name, entity type, and primary address to avoid ambiguity in later enforcement or service of process.

Purpose

Succinctly describe the MOU’s objective, deliverables, and any exclusivity or non-compete carve-outs relevant to future contracting.

Term

State the effective date and termination conditions, including notice periods and survival clauses for confidentiality or IP assignments.

Consideration

Record any payment, deposit, or exchange of value precisely, or state that no consideration is exchanged if purely preparatory.

Notarization Clause

Include a notary acknowledgement or jurat block and specify whether a physical notary or RON session is acceptable per governing law.

Signatures

Provide signature blocks for each party with printed name, title, date, and space for the notary’s seal and signature.

Key timing and deadline items to include in the MOU

Define critical dates and notice windows explicitly so obligations and termination triggers are enforceable and administrable.

Effective Date:

Date when rights and obligations begin; use MM/DD/YYYY

Execution Deadline:

Specify a signing deadline to avoid open-ended obligations

Notarization Window:

State whether notarization must occur within a set number of days after signing

Notice Periods:

Define how many days for cure or termination notices

Record Retention:

State how long each party must retain executed originals

Milestones from negotiation to archived execution

Track these numbered stages to ensure the MOU moves from draft to enforceable record without surprises.

01

Drafting Complete

Parties finalize terms and insert notary language before circulation.

02

Internal Approval

Each party secures signer authority and any corporate resolutions required.

03

Signing & Notarization

Execute before a notary or via approved RON method and collect acknowledgement.

04

Distribution & Storage

Share executed copies and store originals according to retention policy.

Notarized MOU versus an unnotarized MOU

Compare how notarization changes evidentiary value, identity verification, and later proof requirements.

Criteria Notarized MOU Unnotarized MOU
Evidentiary Weight higher lower
Proof of Identity stronger weaker
Challenge Risk reduced increased
Use in Recording preferred less preferred

Common pitfalls when preparing a notarized MOU

  • Using informal or trade names instead of exact legal entity names, which can create confusion about which party is bound.
  • Failing to specify whether RON is acceptable, resulting in executed documents that do not meet a counterparty’s state notarization rules.
  • Leaving execution dates blank or using differing dates between signature blocks, which undermines clarity about when obligations commence.
  • Omitting notarization language or notary blocks so the document cannot receive a proper acknowledgement or jurat at signing.

Risks and legal consequences of a poorly executed MOU

Enforceability Risk: Evidentiary disputes may increase if signatures lack independent verification
Litigation Costs: Higher costs to prove execution and identity
Contract Ambiguity: Vague terms can lead to differing interpretations
Regulatory Exposure: Industry rules (HIPAA, SEC) may impose additional recordkeeping
Tax Consequences: Incorrect payment terms can trigger IRS reporting issues
Notary Invalidity: Improper notarization may nullify the acknowledgement

eSignature vendor pricing and core availability for notarized workflows

Compare basic pricing and availability across common eSignature vendors; signNow appears first in the vendor list per platform data.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes

Frequently asked questions about Notarized Legal MOUs

Answers to common execution, notarization, and retention questions when using a notarized MOU.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users