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Notice of Furnishing

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Notice of Furnishing - Individual

Prepared by, recording requested by
and return to:

Name:

Company:

Address:

City:

State: Zip:

Phone:

Fax:

-Above this Line for Official Use Only-

NOTICE OF FURNISHING -INDIVIDUAL

(K.R.S.A. § 376.010(2))

COMES NOW, , of the following address

and would state as follows:

1. The undersigned has furnished will furnish labor or materials for the improvement of the property located at and described as

2. The above-mentioned property is owned by

3. The value of the labor and/or materials in full, with all credits and setoffs known to the undersigned, is $

4. The above-mentioned labor and materials were furnished by the undersigned under contract with the property owner, a contractor, a subcontractor.

5. The undersigned is entitled to a lien for the above amount, said lien being superior to any mortgage or encumbrance created subsequent to the beginning of the labor or the furnishing of the materials, and the lien shall relate back and take effect from the time of the commencement of the labor or the furnishing of the materials. The lien shall take precedence over a mortgage or other contract lien or bona fide conveyance for value without notice, as this Notice of Furnishing statement showing that the undersigned has furnished or expects to furnish labor or materials, and the amount in full thereof, shall be filed in the office of the county clerk of the county wherein the undersigned furnished or expects to furnish labor or materials, before the recording of the mortgage or other contract lien or conveyance.

Signature

Type or Print Name

State of Kentucky

County of

The foregoing instrument was acknowledged before me this (date) by .

(Seal, if any)

My commission expires:

Notary Public

Title (and Rank):

Print Name:

(Serial number, if any)

Certificate of Delivery

I, hereby certify that I have delivered this day a true and correct copy of the foregoing to

the property owner at his or her last known address within seven (7) days of filing the statement with the county clerk, by:

Regular Mail

Registered Mail

Mailing a true and correct copy of same by certified U.S. mail, postage prepaid, return receipt requested to

So certified this the day of , 20

Signature

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What a Notice of Furnishing Is and when it’s used

A Notice of Furnishing is a written communication used primarily in construction supply chains to inform a property owner, general contractor, or lender that a subcontractor or supplier has furnished labor, materials, or services to a job site. It is typically a statutory or statutory-adjacent preliminary notice used to preserve potential mechanic’s lien or payment bond rights under state law. The document itself does not create a lien but creates a record of supply or work that many states require before a later lien or claim can be filed. Electronic delivery is generally possible where ESIGN (15 U.S.C. ch. 96) and state UETA laws permit.

Why issuing a Notice of Furnishing matters

A timely Notice of Furnishing protects payment rights, creates a clear contemporaneous record, and helps reduce disputes about who supplied what and when; when executed and retained correctly it supports later enforcement actions while complying with ESIGN and state UETA rules for electronic records.

Why issuing a Notice of Furnishing matters

Who typically prepares and receives these notices

Use this document when you need an auditable notice trail that supports downstream enforcement or reconciles payment disputes.

  • Subcontractors and suppliers who furnished materials or labor and need to preserve lien or bond rights.
  • Property owners or owner’s agents who must be notified about third-party work or materials on their property.
  • General contractors or construction managers responsible for coordinating subcontractor performance and payments.

Typical signers and their roles

Subcontractor

Project superintendent or contracting officer who authorized the work signs on behalf of the subcontractor. Signer should be authorized to bind the company and be able to verify dates, scope, and invoices if disputes arise.

Property Owner

Owner or owner's authorized agent who receives the notice. The recipient’s contact information and a record of delivery are critical to establish that the notice reached the proper party under state lien statutes.

Core parts every professional Notice of Furnishing should include

A clear, complete notice reduces ambiguity in payment disputes. The document should be concise but include the essential legal and project details that courts or lien claim examiners will expect.

Claimant

Full legal name, business entity type, and contact details for the supplier or subcontractor sending the notice.

Recipient

Name and role of the intended recipient (owner, general contractor, lender) and their mailing or electronic address for delivery proof.

Property Description

Job site street address and, where applicable, legal description or parcel identifier so the location is unmistakable.

Work Description

Concise description of the labor, materials, or services furnished with relevant dates or invoice numbers.

Monetary Info

Amount invoiced or outstanding (estimated or exact) and the period covered by the notice.

Delivery & Signature

Method of delivery and a dated signature block for the claimant; include printed name and title for authorization.

Required fields to include on the form

Claimant Name: Full legal name
Recipient Contact: Owner or GC name
Job Site: Street address
Description: Work or materials
Date Range: Start–end dates
Signature: Signed and dated

How to prepare and send a Notice of Furnishing

Follow a short, repeatable sequence to ensure the notice is complete, delivered correctly, and retained with proof.

  • 01
    Gather details: Collect claimant, recipient, property, invoice, and date information.
  • 02
    Complete form: Enter required fields clearly and use MM/DD/YYYY for dates.
  • 03
    Choose delivery: Select certified mail, statutory method, or permitted electronic delivery.
  • 04
    Retain proof: Save signed copy, delivery receipt, and audit trail.

Configuring an electronic Notice of Furnishing workflow

When you move this form online, configure authentication, attachments, and retention to match statutory and company requirements.

Field Configuration
Authentication Method Email link or SMS code; use stronger ID if state requires it
Attach Evidence Include invoices, delivery tickets, or photos as PDF attachments
Template Reuse Create a reusable template with conditional fields for multiple projects
Reminder Schedule Enable automated reminders and final delivery confirmation

Where to send the notice and how to track delivery

Select the recipient method mandated by the governing statute or, if statute permits, use electronic delivery with verifiable evidence.

  • Draft the notice: Complete form with all required project and claimant details.
  • Attach proof: Add invoices or delivery tickets to substantiate the claim.
  • Send via method: Use certified mail, statutory courier, or permitted e-delivery.
  • Capture evidence: Retain signed copy, mailing receipt, or electronic audit trail.

Delivery options and technical requirements

Confirm the chosen delivery method meets the state statute’s service requirements and that you retain proof in a tamper-evident format.

  • File types: PDF or DOCX accepted; keep attachments as searchable PDF
  • Authentication: Email link or SMS verification; stronger KBA where required
  • Audit trail: Timestamp, IP, and action log retained

Timing considerations and statutory windows

Deadlines for preliminary notices and later lien filings vary by state; starting the notice process early reduces the risk of missing a state-specific preservation window.

Prompt delivery recommended:

Issue notice as soon as work or materials are provided.

State windows vary:

Some states require notice within a short statutory window; confirm local law.

Lien filing follows notice:

A notice often precedes the right to file a mechanic’s lien.

Document retention:

Keep delivery proof for the statute of limitations period.

Plan for disputes:

Allow time for resolution before initiating lien or bond claims.

Common preparation mistakes to avoid

  • Missing or incomplete property identifiers that make it unclear which parcel or job the notice concerns, causing rejection or dispute.
  • Sending to the wrong recipient or an outdated contact address; statutory service rules often require delivery to a specific party.
  • Failing to attach supporting invoices or delivery tickets that substantiate the amounts claimed, weakening later lien or bond claims.
  • Using informal delivery without retaining reliable proof (no tracking, no certificate of delivery), making enforcement difficult.

Consequences of incorrect or late notices

Lost lien rights: Failing to comply can forfeit mechanic’s lien or bond claim rights.
Payment delays: Improper notice may prolong disputes and delay payment.
Increased costs: Additional legal fees and collection expenses are likely.
Statutory penalties: Some statutes permit fines or sanctions for improper filings.
Counterclaims: Risk of contractor disputes or setoff claims increases.
Reputational risk: Repeated notice errors can harm trade relationships.

Real customer perspectives on digital document workflows

Companies using e-signature platforms report smoother execution, easier compliance, and faster document turnaround when managing notices and related paperwork.

Optica Ventures — Brian Fitzgibbons

The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

  • Quick adoption by field staff improved turnaround for project notices.
  • The ease of use reduced follow-up calls and helped maintain clearer records of who was notified and when, which simplified later payment reconciliations.

Martin Properties — Tim Martin

I can process and execute all of these documents online with 100% compliance and built-in security.

  • Mobile and offline signing was essential for site teams.
  • Being able to send notices and retain auditable evidence without returning to the office saved time and provided a defensible record when payment or lien issues arose.

Representative eSignature pricing and capability overview for Notice workflows

Cost and feature needs vary by volume, compliance requirements, and integrations; the table below highlights common selection criteria for Notice of Furnishing workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Practical tips for accurate and efficient notices

Follow a consistent checklist and use auditable electronic methods where permitted to reduce errors and retain proof for enforcement.

Serve early and often
Issue the notice promptly after furnishing; timely service increases the chance of preserving lien or bond rights and reduces the need for remedial filings.
Keep supporting evidence
Attach invoices, delivery receipts, and photos to substantiate amounts and the scope of work referred to in the notice.
Confirm recipient identity
Send to the party required by statute and retain delivery confirmation; update contact records before serving notices.
Match names exactly
Use the claimant’s exact legal name and the recipient’s official company name to avoid ambiguity in enforcement proceedings.

Frequently asked questions about Notices of Furnishing

Answers to common questions about scope, delivery, e-signatures, missed windows, and proof of service to help avoid common pitfalls.


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