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Notice of Labor Performed or Materials Supplied

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NOTICE OF LABOR PERFORMED OR MATERIALS SUPPLIED-Corporation

(Colorado Revised Statute Section §38-22-102(4))

TO:

Please take notice that , as President of

corporation, whose address is a

agreed to and will, furnish labor, materials, or laborers to has, or has

For:

In connection with improvement of the real property located at

The estimated value of labor already performed and/or materials already supplied is:

$

The estimated value of labor to be performed and/or materials to be supplied is:

$

Notice of Labor Performed or Materials Supplied

Page 1 of 2

Certificate of Delivery

I, hereby certify that I have

delivered this day a true and correct copy of the foregoing to

by:

Personal Service

Leaving a copy at his residence or place of business with some person in charge located at

By delivering it to his superintendent of construction/agent/architect, at

Leaving a copy at the superintendent of construction/agent/architect's residence or place of business at with some person in charge.

By delivering it to the financing institution/person disbursing construction funds, at

Leaving it either at the place of business of the financing institution or place or business or residence of the person disbursing construction funds at with some person in charge.

So certified this the day of

CO § 38-22-102(4)

Notice of Labor Performed or Materials Supplied

Page 2 of 2

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What the Notice of Labor Performed or Materials Supplied Is

A Notice of Labor Performed or Materials Supplied is a formal written statement used by contractors, subcontractors, and material suppliers to document work performed or materials delivered for a construction project. In many states the notice preserves or establishes statutory lien rights, identifies the property and parties, and provides a record of amounts owed and the period of work. It is typically directed to the property owner, general contractor, or lender and may be required by state construction lien statutes or contract terms. Electronic delivery and signatures are often permitted under U.S. e-signature law when executed correctly.

Why this Notice Matters for Claimants and Owners

The notice protects the supplier’s or laborer’s ability to claim a mechanics’ lien, documents the scope and timing of services or deliveries, and creates a clear communication trail between project parties. Properly prepared notices reduce dispute risk and support later enforcement actions if payment is not received.

Why this Notice Matters for Claimants and Owners

Who Typically Completes This Notice

Contractors, subcontractors, suppliers and some property managers commonly prepare these notices to protect payment rights and inform project stakeholders.

  • Subcontractors and trades performing on-site work who may not contract directly with the owner.
  • Material suppliers delivering goods to the jobsite who need to preserve lien or payment claims.
  • General contractors and property owners who track delivered materials, payments, and potential claims.

Core Elements to Include in a Professional Notice

A complete notice names the claimant, identifies the project and property, states the labor or materials provided, lists dates and amounts, and includes contact and signature information. Each element supports clarity for enforcement or dispute resolution.

Claimant

Full legal name and business entity of the contractor or supplier, including DBA if applicable and a contact phone or email for payment inquiries.

Property

Street address and legal description or parcel number for the project site; sufficient detail to identify the property for recording or lien purposes.

Scope of Work

Concise description of labor performed or materials delivered with project locations and reference to purchase orders or change orders when available.

Dates & Amounts

Start and end dates for the work or delivery dates plus the specific unpaid amounts, contract price, or portion claimed.

Recipient

Name and address of the party receiving the notice (owner, general contractor, lender) and any statutory notice recipient required by state law.

Signature

Authorized signature and printed name, title, and signature date; include notary or witness lines if state law requires authentication.

Step-by-Step: Preparing and Sending the Notice

Follow these sequential steps to prepare and deliver a defensible notice of labor or materials supplied.

  • 01
    Gather documents: Collect contracts, POs, delivery tickets, and invoices related to the work.
  • 02
    Complete the form: Fill claimant, property, scope, dates, and amounts accurately.
  • 03
    Authenticate: Sign, notarize, or use required witness steps per state or contract.
  • 04
    Deliver and keep proof: Send to required recipients and retain proof of delivery.

Digital Workflow Settings to Consider

When converting this notice to a digital workflow, configure authentication, field validation, and retention options to match legal and project requirements.

Field Configuration
Signer Authentication Email link, SMS code, or stronger verification as required by state law.
Field Validation Require MM/DD/YYYY for dates and numeric format for amounts to avoid entry errors.
Conditional Fields Show notary or witness fields only when state or county requires them.
Retention Settings Enable automatic archiving and exportable audit trails for compliance needs.

Typical Electronic Submission Flow

A simple e-submission flow reduces friction while preserving the record required for lien rights and dispute resolution.

  • Upload: Sender uploads the notice template to the e-sign platform.
  • Place fields: Add signature, date, and conditional notary fields as needed.
  • Authenticate signer: Apply email, SMS, or advanced authentication.
  • Complete and record: Signer signs, platform logs audit trail and issues final PDF.

Technical and Security Considerations for eSubmission

Ensure the selected service can export signed PDFs and metadata and that its retention policy matches legal and project needs before relying on electronic delivery.

  • Authentication: Email or SMS verification
  • Encryption: TLS in transit; AES-256 at rest
  • Audit Trail: IP, timestamp, and signer events

Key Risks and Consequences of an Incorrect Notice

Loss of Lien Rights: Missing statutory elements can forfeit lien remedies.
Contract Disputes: Ambiguities trigger costly litigation or arbitration.
Delayed Payment: Improper notice can delay remedies and collections.
Invalid Service: Wrong recipient or delivery method may render notice ineffective.
Increased Costs: Remedial filings and counsel fees increase expense.
Statutory Penalties: Some jurisdictions impose penalties for false statements.

Frequent Mistakes to Avoid When Preparing the Notice

  • Using informal descriptions rather than contract or PO references, which creates ambiguities that harm enforcement efforts and complicate payment reconciliation.
  • Failing to confirm the correct owner, lender, or general contractor contact and sending notice to an incorrect party, which may void statutory protections.
  • Missing required authentication steps such as notarization, witness signatures, or state-prescribed delivery methods, leaving the notice legally defective.
  • Neglecting to keep proof of delivery—no return receipt, tracking record, or signed acceptance—making later disputes harder to prove.

Timing Considerations and Typical Deadlines

Observe statutory and contract deadlines for preliminary notices, lien filings, and service to preserve rights; these windows vary by state and contract.

Provide Prompt Notice:

Send notices as soon as unpaid work or deliveries occur to comply with state pre-lien requirements.

Pre-Lien Windows:

Some states set strict pre-lien notice periods before filing; verify the applicable statute.

Lien Filing Deadline:

File a lien within the state-prescribed timeframe after project completion to preserve enforcement options.

Respond Quickly:

Address owner disputes or payment challenges within contractual or statutory response periods.

Maintain Records:

Keep delivery tickets, invoices, and communication logs to support any late claims.

Practical Tips for Accurate and Efficient Completion

Apply consistent processes and verification steps to reduce errors and speed processing of notices across projects.

Standardize a Template
Use a vetted template that includes all statutory elements, mandatory recipient lines, and optional notary or witness blocks to reduce omissions and inconsistencies.
Attach Supporting Documents
Include invoices, delivery receipts, and contract references with the notice so recipients can verify claims without separate requests.
Choose Reliable Delivery
Use certified mail, tracked courier, or an electronic delivery method that provides verifiable proof of receipt and preserves metadata for disputes.
Log and Archive
Record transmission details and store signed copies and audit trails in a secure, searchable repository for regulatory or enforcement needs.

Real-World Examples of Using This Notice

These short examples show how different organizations use the notice to protect payment rights and keep project records consistent.

Martin Properties (Tim Martin)

A mid-size developer automated notice delivery on large renovations to document subcontractor work.

  • This reduced missing paperwork on resales and evictions.
  • "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Xerox (Kodi-Marie Evans)

A facilities team standardized notices for vendor-managed projects to centralize billing verification.

  • The approach tightened invoice reconciliation.
  • "airSlate SignNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats, based on our integration with NetSuite."

Comparing eSignature Options for Processing Notices

Feature and pricing comparisons can inform platform selection for frequent notice processing; signNow is listed first for consistency across vendor comparisons.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Business Premium) Yes (plan-dependent) Yes (plan-dependent) Yes (plan-dependent) Yes (plan-dependent)
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About This Notice

Answers to common questions about electronic execution, notarization, recipients, and practical next steps when issues arise.


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