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Occupied Resurfacing Agreement

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OCCUPIED RESURFACING AGREEMENT

This Occupied Resurfacing Agreement ("Agreement") is made as of by and between Client Name: ("Owner") and Contractor Name: ("Contractor").

WHEREAS

WHEREAS, Owner is the lawful occupant or authorized representative of the real property located at (the "Property"); and

WHEREAS, Contractor is duly qualified to perform resurfacing work and maintains the personnel, materials and insurance necessary to perform resurfacing while the Property remains occupied; and

WHEREAS, the parties wish to set forth the terms and conditions under which Contractor shall perform the resurfacing work described herein while the Property remains occupied.

SCOPE OF WORK

Contractor shall furnish all labor, materials, equipment, supervision and permits necessary to perform resurfacing, including traffic control, staging, surface preparation, application of resurfacing materials, joint treatment, curing, striping (if applicable) and final cleanup (collectively, the "Work") at the Property. Detailed description of the Work, exclusions and special instructions follow.

ACCESS, OCCUPANCY AND SAFETY

Contractor shall conduct the Work with reasonable efforts to minimize disruption to Owner and occupants. Owner acknowledges that noise, dust and temporary access limitations may occur. Owner agrees to provide Contractor with reasonable access to the areas necessary to perform the Work and to cooperate with Contractor's safety and traffic control procedures.

Owner will: permit temporary restricted access to work zones, remove personal vehicles or items from the immediate work area as required.

SCHEDULE

Estimated start date: . Estimated completion date: .

Contractor will make commercially reasonable efforts to adhere to the schedule but is not responsible for delays caused by weather, strikes, supply shortages, regulatory approvals or circumstances beyond Contractor's control. Time is of the essence for purposes of overall project milestones but not for excusable delays.

PAYMENT TERMS

Total Contract Price: $ (inclusive of labor and materials unless otherwise specified).

Deposit due on contract execution: $ . Balance due upon completion and acceptance unless other schedule is set forth above.

Late payment: Any unpaid amount more than days past due shall accrue interest at the lesser of per month or the maximum rate permitted by law. Owner is responsible for reasonable collection costs, including attorney fees, incurred by Contractor to collect overdue amounts.

CHANGE ORDERS

Any change to the Scope of Work, materials, or schedule shall be documented in a written change order signed by both parties. Change orders shall state the additional cost (if any) and impact on the schedule.

WARRANTY

Contractor warrants that the Work shall be free from defects in workmanship for a period of from the date of completion, subject to normal wear and misuse exclusions. Manufacturer warranties for materials, if any, shall run to Owner to the extent assignable.

CONFIDENTIALITY

The parties acknowledge that during performance they may receive confidential or proprietary information of the other party. Each party agrees to hold such information in confidence and not disclose it to third parties except as required by law or necessary for performance of the Work. Confidential information does not include information in the public domain or information independently developed without use of the other party's confidential information.

INSURANCE & INDEMNIFICATION

Contractor shall maintain commercial general liability insurance and workers' compensation coverage as required by law and provide certificates upon request. Contractor agrees to indemnify and hold Owner harmless from claims arising out of Contractor's negligent performance of the Work, except to the extent caused by Owner's negligence or willful misconduct.

TERM AND TERMINATION

This Agreement commences on start date: and shall continue until completion of the Work or end date: , unless earlier terminated as provided herein.

Either party may terminate for material breach if the breaching party fails to cure within days after written notice. Owner may terminate for convenience upon days' written notice; in that event Contractor shall be paid for work performed and reasonable demobilization costs.

COMPLETION, ACCEPTANCE AND REMEDIES

Upon substantial completion, Contractor shall notify Owner and present a final invoice. Owner shall inspect and either accept the Work or provide a written list of items to be remedied within a reasonable time. Except for urgent safety defects, Owner's sole remedy for nonconforming work shall be correction by Contractor or, if Contractor fails to correct, a price adjustment limited to the cost of correction.

GOVERNING LAW

This Agreement shall be construed in accordance with the laws of the State of , without regard to its conflict of laws doctrines.

ENTIRE AGREEMENT

This Agreement, together with any signed change orders, constitutes the entire agreement between the parties and supersedes all prior negotiations, representations or agreements, written or oral, relating to the Work. No modification shall be effective unless in writing and signed by both parties.

NOTICES

ADDITIONAL TERMS

The parties acknowledge that they have read this Agreement, understand its terms, and that the individuals signing below are authorized to bind the respective parties.

Owner — Printed Name:

By:

Date:

Contractor — Printed Name:

By:

Date:

Enter text✕

What an Occupied Resurfacing Agreement Is and when it applies

An Occupied Resurfacing Agreement is a written contract used when resurfacing work (for example, pavement, parking lots, driveways, or flooring) takes place while the property remains inhabited or in active use. It sets out the contractor's scope of work, scheduled hours and access rules, tenant or occupant responsibilities, safety and dust-control measures, insurance and indemnity terms, payment schedule, and dispute resolution. The agreement documents how the work will be phased to minimize disruption and protects both owner and contractor by allocating risk and clarifying obligations.

Why this agreement matters for occupied properties

An Occupied Resurfacing Agreement reduces ambiguity about access, timing, and liability, and sets controls for safety and occupant notification to limit interruptions and legal exposure.

Why this agreement matters for occupied properties

Who commonly prepares and signs this agreement

By defining responsibilities up front, the agreement helps coordinate scheduling, insurance coverage, and occupant notifications to reduce project delays and disputes.

  • Property owners and managers who control access and pay for work
  • General contractors and subcontractors performing resurfacing tasks
  • Commercial tenants or facility operators responsible for daily occupancy

Core sections to include in a professional Occupied Resurfacing Agreement

A complete agreement organizes obligations, timing, and protections so parties can operate safely while occupants remain on site.

Parties

Names and contact details of owner, contractor, and any tenant representatives; include legal entity type and authorized signers.

Scope of Work

Precise description of resurfacing tasks, materials, acceptable tolerances, and any exclusions or related trade responsibilities.

Schedule

Start and completion dates, daily working hours, phased work plan, and permissible workdays to minimize occupant disruption.

Access and Occupancy

Rules for site access, occupant movement, staging areas, parking restrictions, and notification procedures for impacted tenants.

Insurance & Indemnity

Required insurance types and limits, naming additional insureds, waiver of subrogation, and indemnity allocation for property damage or injury.

Payment & Changes

Payment schedule, retainage, accepted change order procedures, and dispute resolution mechanism such as mediation or arbitration.

Step-by-step: filling out the Occupied Resurfacing Agreement

Follow these steps in order to create a clear, enforceable agreement and reduce the chance of disputes during occupied work.

  • 01
    Identify parties: Confirm full legal names and authorized signers for each party.
  • 02
    Define scope: Write measurable work descriptions, deliverables, and exclusions.
  • 03
    Set schedule: Specify start, phases, daily hours, and completion milestones.
  • 04
    Agree protections: Record insurance, indemnity, and occupant safety procedures.

Configuring a digital workflow for this agreement

Set up a digital routing workflow to automate review, signature collection, and record retention for faster execution.

Setting Configuration
eSignature Email link, SMS code, or embedded signing
Authentication Email verification or SMS two-factor
Conditional Fields Show fields only when change orders or insurance options apply
Audit Trail Enable timestamps, IP logging, and signer attribution

Where to send the completed agreement and the typical routing flow

After signing, route copies to all stakeholders and retain an executed copy for records and potential inspections.

  • Owner file: Owner retains original executed agreement
  • Contractor file: Contractor keeps signed copy for project records
  • Property manager: Provide tenant-facing summary and notices
  • Permitting office: Submit executed agreement if required by local permit conditions

Digital signing, formats, and integrations to consider

Confirm platform support for your chosen authentication level and retention requirements before finalizing the workflow.

  • Integrations: Salesforce, NetSuite, Google Workspace, Procore
  • File formats: PDF, DOCX, XLSX supported for upload and export
  • Security: TLS in transit and AES-256 at rest

Common timing requirements and notice periods

Projects with occupied work commonly require advance notices, permit timelines, and specific inspection windows; document these dates clearly.

Tenant notification window:

Provide notice at least 48–72 hours before work begins

Permit submission:

Submit required local permits before start date

Start date:

Agreed project mobilization day and time

Completion target:

Final completion date for punch-list and inspections

Final inspection:

Schedule municipality or owner inspection within agreed timeframe

Key project milestones from contract to closeout

Track major milestones from pre-construction coordination through final acceptance to keep occupied projects on schedule.

01

Pre-construction coordination

Confirm schedule, permits, safety plan, and tenant notifications

02

Mobilization and staging

Set up equipment, protection, and access points

03

Active resurfacing

Perform phased resurfacing per approved plan

04

Punch-list and acceptance

Complete final items and obtain sign-off for payment release

Common mistakes that delay or complicate occupied resurfacing projects

  • Failing to document phased access increases conflicts between occupants and crews and can cause rework or safety incidents.
  • Omitting clear insurance or additional-insured requirements may trigger coverage gaps and payment disputes after property damage.
  • Using vague scope language leaves room for differing expectations about materials, thickness, and acceptable surface tolerances.
  • Not scheduling tenant notifications or off-hours work can result in complaints, permit violations, and project stoppages.

Legal and financial risks of an incomplete or incorrect agreement

Contract invalidation: Incomplete signatures or mismatched names can render enforcement difficult
Insurance denial: Incorrect policy language risks claim denial
Permit violations: Starting work without permits can lead to fines
Tenant claims: Interrupted business operations may lead to compensation claims
Change order disputes: Unclear change order procedures delay payments
Liability exposure: Insufficient indemnity increases financial risk for the owner

How an Occupied Resurfacing Agreement differs from a standard resurfacing contract

Compare the occupied variant to a standard resurfacing contract to understand additional obligations and protections required when occupants remain on site.

Criteria Occupied Resurfacing Agreement Standard Resurfacing Contract
Tenant access terms detailed rules minimal detail
Insurance requirements additional insured demanded standard limits
Noise and hours restricted hours flexible hours
Temporary protections containment and signage optional

Typical eSignature vendor pricing and feature comparison

Compare starting price and common feature differences across vendors for executing and managing signed Occupied Resurfacing Agreements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about execution, validity, and disputes

Answers to common questions about signing, notarization, enforceability, and digital submission for Occupied Resurfacing Agreements.


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