Product Specifications
Detailed technical drawings, part numbers, tolerances, and acceptance criteria governing delivered goods and inspection methods.
A precise OEM Supply Contract reduces disputes, protects IP and warranty claims, and clarifies supply chain responsibilities so production continues without interruption.
Parties who draft, review, or sign OEM Supply Contracts come from procurement, legal, operations, and supplier management teams.
Collaboration across these functions ensures the contract balances commercial needs with legal protections and operational feasibility.
Typically a vice president or director-level procurement executive executes for the OEM; they must have delegated authority and be listed in internal signing policy or corporate resolution. Confirm signature authority in writing before relying on contract performance.
Suppliers commonly designate an operations director or authorized contract manager to sign; that person should have line authority for delivery and quality commitments and be able to bind the supplier for warranties and recalls.
Detailed technical drawings, part numbers, tolerances, and acceptance criteria governing delivered goods and inspection methods.
Unit price, discounts, currency, invoicing schedule, payment terms, and remedies for late payment including interest or setoff rights.
Delivery terms (Incoterms if used), lead times, minimum order quantities, packaging, risk of loss transfer, and backlog handling.
Warranty duration, repair vs replacement obligations, return authorization process, and allocation of shipping costs for defective parts.
Ownership, license grants, confidentiality of designs, and permitted use of trademarks and tooling information.
Caps on liability, carve-outs for IP infringement, product liability allocation, insurance minimums, and indemnity procedures.
| Field | Configuration |
|---|---|
| Signature Fields | Place buyer and supplier signature fields in sequence |
| Authentication | Use email or SMS code for signer verification |
| Sequential Signing | Enable signer order for approvals |
| Retention Settings | Save final PDF and audit trail automatically |
Choose a platform that supports your required authentication, audit trail, and integrations with procurement systems.
Ensure the chosen platform complies with ESIGN and UETA and can export a tamper-evident signed PDF along with a verifiable audit record.
Date contract obligations begin; use MM/DD/YYYY format
Target delivery window or firm delivery date in calendar terms
Number of days for inspection and rejection after receipt
Net payment days from invoice date, e.g., Net 30
Warranty term measured from acceptance or delivery
Tech Data integrated eSignature into procurement workflows to improve speed and accuracy.
Xerox linked eSignature to NetSuite for contract routing and archival.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Varies by plan | Varies by plan | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |