Office Cleaning Procedures Template

Office Cleaning Procedures and Services Agreement

This Office Cleaning Procedures and Services Agreement (Agreement) is entered into between the parties identified below. The parties agree to the terms set forth in this document which combine operational cleaning procedures with commercial terms governing the provision of cleaning services.

WHEREAS

WHEREAS, Client Name: (the Client) occupies and operates the premises described below and requires professional cleaning services; and

WHEREAS, Contractor Name: (the Contractor) is engaged in the business of providing commercial cleaning services and represents that it has the personnel, experience, and equipment necessary to perform the work in accordance with this Agreement; and

WHEREAS, the parties desire to set forth the procedures, standards, and commercial terms under which the Contractor will perform cleaning services at the Client's premises.

Parties and Contact Information

Scope of Work and Procedures

The Contractor shall perform cleaning services at the premises located at Address of Premises: in accordance with the procedures described below and any attachments incorporated by reference.

Standard cleaning tasks to be performed include, at a minimum: emptying waste receptacles, dusting horizontal surfaces, vacuuming and mopping floors, restroom sanitation, disinfecting high-touch surfaces, replenishing consumables, and glass cleaning as required. Specific room-by-room responsibilities:

Supplies, Equipment, and Responsibility

Responsibility for supplies and equipment: Contractor provides cleaning equipment and standard consumable supplies unless Client elects to furnish consumables. Select responsibility:

Contractor supplies standard consumables and equipment.    Client supplies consumables (specify items):

Health, Safety, and Hazardous Materials

Contractor shall comply with applicable health and safety requirements and use only cleaning agents approved for office use. Contractor shall not use industrial-strength or restricted chemicals without Client's prior written consent. Any encounter with hazardous material or biological contamination shall be reported immediately to Client and operations suspended in the affected area until cleared.

Inspections, Reporting, and Quality Standards

The Client or its designee may conduct inspections to verify performance. The Contractor will maintain a checklist and submit weekly service reports. Standards of workmanship shall meet or exceed commercially reasonable janitorial standards and the performance measures set forth below.

Payment Terms

Compensation for the services provided under this Agreement shall be as follows.

Weekly    Bi-weekly    Monthly    Other:

Late payments shall incur interest at per month on the outstanding balance, or the maximum permitted by law, whichever is less.

Term and Termination

This Agreement commences on Start Date: and continues until End Date: unless earlier terminated in accordance with this Agreement.

Either party may terminate for material breach if the breaching party fails to cure within the notice period following written notice. Immediate termination is permitted for conduct that creates an imminent risk to health or safety.

Confidentiality

The Contractor acknowledges that during performance it may obtain access to Client confidential information including, but not limited to, proprietary business information, employee personal details, computer equipment or materials, and access codes. The Contractor shall not disclose or use such confidential information except as necessary to perform the services. Confidential information does not include information which (i) is or becomes public through no fault of the Contractor, (ii) is lawfully received from a third party without restriction, or (iii) is independently developed by the Contractor without use of Client confidential information.

Insurance, Indemnity, and Liability

Contractor shall maintain commercially reasonable insurance coverage, including general liability and workers' compensation, and shall provide evidence of such insurance upon request. Contractor agrees to indemnify and hold harmless Client from claims arising out of Contractor's negligent performance, except to the extent of Client's own negligence. Neither party shall be liable for incidental, consequential, or punitive damages except for willful misconduct or gross negligence.

Keys, Access, and Security

Contractor employees will be provided access only as necessary. Keys, access cards, or alarm codes issued to Contractor shall be controlled and returned upon termination. Lost keys or unauthorized access must be reported immediately; Contractor is responsible for costs associated with re-keying or security remediation resulting from Contractor negligence.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of law rules. Venue for any dispute shall be in the competent state or federal courts located in that state unless otherwise agreed in writing.

Entire Agreement; Amendment

This Agreement, including any attachments, checklists, or schedules expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior negotiations and agreements. No amendment shall be effective unless in writing and signed by both parties.

Acknowledgment of Procedures

By initialing below, the parties confirm they have reviewed and accept the operational procedures and standards set forth in this Agreement.

Client Initials:     Contractor Initials:

Miscellaneous Provisions

Relationship of the parties: Contractor is an independent contractor and not an employee, partner, or agent of Client. Contractor is responsible for withholding and reporting employment taxes for its employees. Nothing in this Agreement confers any rights on third parties.

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