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Office Space Rental Contract

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Town of Concrete Office Space Lease Agreement

1. This is a lease made and entered into this day of , by and between the Town of Concrete, a Washington municipal corporation, hereinafter referred to as “Landlord”, and the East Valley Community Care Team and Oasis Teen Shelter, both Washington non-profit corporations, hereinafter referred to as “Tenant.”

Description of Property:

Landlord and Tenant agree to rent the following described property situated in Concrete, Skagit County, State of Washington:

Subject to: Restriction, easements, encumbrances and reservations of record, if any, as of the date of signing of the lease. Reserving a non-exclusive easement over and across the premises to provide ingress and egress to any and all such buildings and areas and other adjacent properties owned by Landlord, Landlord shall exercise said easement so as not to unreasonably interfere with Tenant’s use of the property.

2. Condition of Premises: Tenant accepts the premises in their present condition and is not relying upon any representations by the Landlord. Housekeeping services will not be provided on the premises by the Landlord.

3. Term: The lease is for a period starting on and ending

4. Rent: Rent is , payable annually starting on the day of January. If the rent is not paid within of the due date, this lease agreement is terminated.

4.1 The Town of Concrete’s property and liability policy does not cover the Tenant.

4.2 The Tenant is responsible for telephone and internet utility costs and services incurred during the use of the premise.

5. Hold Harmless Provisions, Liability and Indemnity: The Town of Concrete, its officers, employees and agents, shall not be liable for any injury (including death) or damage to any persons or to any property sustained or alleged to have been sustained by the Tenant or by others as a result of any condition (including existing or future defects in the premises), or occurrence whatsoever related in any way to the premises or related in any way to the Tenant’s use of the premises or Tenant’s performance under this lease, except to the extent of such damage caused by the gross negligence of the Town. Tenant agrees to defend and hold and save the Town, its officer, employees and agents, harmless from any and all liability or expense (including expense of litigation) in connection with any such terms of actual or alleged injury or damage.

6. Type of Activity: Tenant agrees to use the facility as office space in conjunction with counseling/consultation services, and family mediation meetings.

Use as office space and related activities is the only type of activity to be conducted upon the premises.

The Tenant agrees to limit the number of persons allowed in the building at one time to a maximum of ten (10).

Tenant also agrees to limit the stay of any persons to the posted office hours.

If the Tenant fails to use the premises as office space and related activities, the Tenant is in default of this agreement and the lease may be terminated.

Only Officers of the East Valley Community Care Team and the Oasis Teen Shelter or Town of Concrete representatives shall be allowed to hold keys to the facility and must open and close the facility to ensure proper security of the facility.

Parking shall be allowed on the south side of the public safety building. All fixtures, equipment, or items furnished on the premises by the Landlord may be used by the Tenant but must remain on the premises at all times. All activities must comply with all Town, County, State and Federal laws and ordinances including but not limited to the Town Zoning Code.

Tenant agrees to obtain and comply with all necessary permits for the operation and conduct of Tenant’s activities.

If Tenant fails to obtain and comply with such permits, then Tenant accepts full responsibility for any and all costs incurred by the Town of Concrete, including actual attorney’s fees.

7. Disposition of Property at End of Lease: At the end of the lease or extension, Tenant has the right to remove all of the equipment, personal property and trade fixtures placed on the premises by Tenant during the period of this lease.

In the event the Tenant fails to remove any equipment, personal property and trade fixtures from the premises at the conclusion of the lease, the Landlord shall, at its option, have the right to retain it or in the alternative, remove it at Tenant’s expense.

Landlord may recover any costs and expenses from the Tenant resulting from the removal.

8. Maintenance of Facilities: Tenant is responsible for all maintenance and/or repair of the leased premises and all improvements.

The premises shall be maintained in such condition so as not to create a hazard or be unsightly, and will at all times conform to existing laws.

Tenant agrees not to allow conditions of waste and will keep the premises in a neat, clean, and orderly condition.

Tenant shall indemnify Landlord for clean-up costs for any waste or nuisance.

9. Advertising and Signs: No signs or other advertising matter, symbols, canopies or awnings shall be installed, attached to or painted on the premises without the prior written approval of the Town with the exception of posted office hours as referenced in section six (6).

10. Laws and Regulations: The Tenant agrees to conform to and abide by all laws, rules, codes and regulations of the United States, the State of Washington, and any municipality or agency.

Tenant’s use and operation of may not be in violation of any rules, codes, laws, or regulations.

11. Costs and Attorney’s Fees: In the event it is necessary for either party herein to bring an action to enforce the terms, conditions or covenants of this lease, then the prevailing party shall be entitled to reasonable attorney’s fees, costs, and necessary disbursements.

12. Equal Opportunity: Tenant agrees that in the conduct of activities on the leased premises it will be an equal opportunity employer in accordance with the 1964 Civil Rights Act and the State of Washington Human Rights Commission.

13. Termination: Upon termination of this lease or any extension, Tenant will surrender the premises to Landlord peaceably and quietly and in the condition required by this agreement.

14. Assignment: Tenant will not, by operation of law or otherwise, assign any portion of the lease premises without Landlord’s prior written consent.

15. Landlord’s Right to Enter Premises: Landlord and/or its authorized representatives shall have the right to enter the premises at all reasonable times for any of the following purposes.

  • In case of emergency, as authorized by law or as authorized by this agreement;
  • To do what the Landlord has the right or obligation to perform;
  • To post “For Rent” or “For Lease” signs during any period that the Tenant is in default; and to repair, maintain or improve the premises, only in event of default;
  • To do any other act or thing necessary for the safety or preservation of the premises.

Landlord will not be liable in any manner for any damages arising out of the Landlord’s entry onto the premises as provided in this paragraph. Landlord will conduct the entry onto the premises in a manner that causes the least disturbance.

16. Waiver of Subrogation: Landlord hereby releases Tenant from any and all right, claim and demand that Landlord may hereafter have against Tenant, or Tenant’s successors or assigns, arising out of or in connection with any loss or losses occasioned by fire and such items as are included under the normal extended coverage clauses of fire insurance policies, and does hereby waive all rights of subrogation in favor or insurance carriers against Tenant arising out of any losses occasioned by fire and such items as are included under the normal extended coverage clauses of fire insurance policies and sustained by Landlord in or around the premises.

Tenant hereby releases Landlord from any and all right, claim and demand that Tenant may hereafter have against Landlord or Landlord’s successors or assigns, arising out of or in connection with any loss or losses occasioned by fire and such items as are included under the normal extended coverage clauses of fire insurance policies.

The waivers provided for in this paragraph shall be applicable and effective only in the event such waivers are obtained from the insurance carriers concerned.

17. Condemnation/Termination: In the event that the premises are condemned in whole, or that such portion is condemned that the remainder is not susceptible for use consistent with this agreement, this Lease shall terminate.

The Town may terminate this lease agreement in whole or in part, and thereupon shall notify the Tenant of termination, the reasons therefore, and the effective date, provided such effective date shall not be prior to notification of the Tenant.

18. Notices: All notices or payments may be delivered or mailed. If mailed, they should be sent to the following respective addresses:

Landlord:




Tenant:









19. Validation: In witness whereof, Landlord has caused this instrument to be signed by its Mayor by the authority of the Town of Concrete, and this instrument was signed and executed by Landlord the day and year first above written.

Landlord: Tenant:


 


State of Washington )

) ss.

County of Skagit )

On this day personally appeared before me known to be the individual(s) described in and who executed the within and foregoing instrument and that he/she/they signed the same as his/her/their free and voluntary act and deed, for the uses and purposes therein mentioned.

Given under my hand and official seal this day of , .

____________________________________

Notary Public for the State of Washington

Residing at

My Commission Expires:

Print Name:

State of Washington )

) ss.

County of Skagit )

On this day personally appeared before me known to be the individual(s) described in and who executed the within and foregoing instrument and that he/she/they signed the same as his/her/their free and voluntary act and deed, for the uses and purposes therein mentioned.

Given under my hand and official seal this day of , .

____________________________________

Notary Public for the State of Washington

Residing at

My Commission Expires:

Print Name:

State of Washington )

) ss.

County of Skagit )

On this day personally appeared before me known to be the individual(s) described in and who executed the within and foregoing instrument and that he/she/they signed the same as his/her/their free and voluntary act and deed, for the uses and purposes therein mentioned.

Given under my hand and official seal this day of , .

____________________________________

Notary Public for the State of Washington

Residing at

My Commission Expires:

Print Name:

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What an Office Space Rental Contract Is

An Office Space Rental Contract is a written agreement that sets the terms for leasing commercial or professional premises. It identifies the landlord and tenant, describes the premises, and specifies the lease term, rent amount, security deposit, permitted uses, maintenance responsibilities, insurance, and default remedies. The contract may include parking, signage, utilities allocation, and options for renewal or early termination. When executed properly, it allocates rights and obligations, reduces disputes, and creates an enforceable record of the parties’ expectations under state contract law.

Why a Clear Lease Matters

Use an Office Space Rental Contract to clearly allocate financial and operational responsibilities, set performance standards, and define remedies for default. A written lease reduces ambiguity, supports legal enforcement under contract law, and provides a record required by accounting and regulatory workflows.

Why a Clear Lease Matters

Who Typically Uses Office Space Rental Contracts

Landlords, property managers, and tenants rely on Office Space Rental Contracts to document terms, protect investments, and manage occupancy.

  • Property owners and managers who lease office buildings and suites, handling multiple tenant agreements and renewals.
  • Small businesses and startups needing flexible terms for space, utilities, and shared services.
  • Commercial real estate brokers and attorneys preparing or reviewing lease provisions and negotiation points.

Use a clear, signed Office Space Rental Contract to reduce disputes and create an enforceable basis for rent collection and property management.

Essential Components to Include in the Contract

Critical Office Space Rental Contract components define parties, premises, financial terms, permitted uses, maintenance obligations, insurance requirements, and remedies for breach or early termination.

Parties

Name each landlord and tenant using full legal names, indicate entity type, and include contact information and a designated representative authorized to receive notices and exercise lease options.

Premises

Provide a precise description of the leased area by suite, floor, and address, include square footage and any exclusive or shared common areas, and attach a floor plan as an exhibit.

Term & Rent

State the lease start and end dates, rent schedule, escalation clauses, payment due dates, accepted payment methods, and late fee or interest calculations for overdue rent.

Security Deposit

Specify the deposit amount, permitted uses, conditions for return, allowable interest (if state law requires), and timing and procedure for refund at lease expiration and prompt accounting.

Maintenance

Allocate repair responsibilities between landlord and tenant, list routine service obligations, define emergency repair procedures, and state who pays for HVAC, pest control, and common-area maintenance.

Default Remedies

Describe notice and cure periods, late-pay remedies, rights to terminate or relet, security deposit application, attorney fee allocation, and any caps on damages or indemnity obligations.

Required Information and Key Data Fields

Landlord Name: Full legal name and contact details
Tenant Name: Full legal name and entity type
Premises Address: Street, city, state, and ZIP
Rent Amount: Dollar figure, payment frequency
Security Deposit: Amount, held location, return conditions
Lease Term: Start date, end date, renewal terms

Step-by-Step: Complete the Contract

Follow these steps to complete an Office Space Rental Contract accurately, whether drafting from a template or reviewing a provided lease.

  • 01
    Gather Documents: Collect IDs, corporate resolutions, and property plans.
  • 02
    Enter Parties: Use legal entity names and authorized signers.
  • 03
    Set Terms: Specify dates, rent schedule, deposits, and use restrictions.
  • 04
    Sign & Distribute: Obtain signatures, save signed PDF, send copies to parties.

How to Configure an Online Signing Workflow

Configure e-sign workflow settings to match your lease approval process, notifications, and document management requirements for consistent execution.

Field Configuration
Signature Method eSign with audit trail
Authentication Email link plus optional SMS code
Notifications Email reminders to signers and managers
Storage Save signed PDF to cloud storage

Typical Routing for Lease Execution

Standard routing for an Office Space Rental Contract moves documents from drafter to signers, collects signatures, and stores executed copies for accounting and property records.

  • Draft: Prepare lease with exhibits and clauses
  • Assign Signers: Add landlord and tenant signer roles and emails
  • Sign: Signers authenticate and apply electronic signatures
  • Store: Archive signed PDF and audit trail securely

Platform and Integration Considerations

Choose an e-sign platform supporting PDF/DOCX, integrations, and required authentication methods for commercial leases.

  • Integrations: Salesforce Microsoft 365 NetSuite Google Workspace
  • Formats: PDF DOCX HTML accepted
  • Auth Options: Email SMS KBA SSO

Key Dates and Notice Periods to Track

Key timing items in an Office Space Rental Contract govern rent payments, deposit deadlines, notice periods, and default cure windows to avoid enforcement actions.

Lease Commencement Date:

Lease start date when obligations and rent begin

First Rent Due Date:

Initial rent payment due per schedule, often month one

Security Deposit Due Date:

Deposit due before occupancy or on lease execution

Notice to Renew or Terminate:

Typically 30–90 days before term end per agreement

Repair Response Time:

Landlord response windows for emergencies and routine repairs

Common Mistakes to Avoid

  • Using informal or inconsistent party names, such as DBAs or abbreviations, can create ambiguity and complicate enforcement and tax reporting; use full legal entity names.
  • Failing to attach exhibits like floor plans, compliance certificates, or insurance endorsements leads to disputes over space, responsibilities, and permitted alterations.
  • Leaving rent escalation, operating expense, and CAM charge calculations vague causes billing disputes and potential audit issues with inconsistent accounting.
  • Not verifying the signer’s authority or corporate resolution risks invalid signatures and may require re-execution or litigation to confirm consent.

Penalties and Legal Risks

Breach Liability: Monetary damages and eviction risk
Security Deposit Disputes: Withholding or litigation risk
Late Payment Fees: Customer disputes and collection costs
Unauthorized Alterations: Repair costs and indemnity claims
Insurance Gaps: Coverage denial and exposure
Invalid Signature: Enforceability challenges, re-signing required

How Organizations Use Electronic Leases

Real-world Office Space Rental Contract use cases show how firms streamline leasing and recordkeeping with electronic execution and templates.

Case Study: Tim Martin

Tim Martin of Martin Properties moved leasing online to eliminate in-person execution and speed tenant onboarding.

  • Online execution reduced turnaround time and ensured compliance.
  • Martin reports that processing documents online delivered consistent compliance and secure handling across mobile and desktop, enabling fast returns from tenants and fewer follow-ups and allowing his small team to handle higher volume without added headcount.

Case Study: Brian Fitzgibbons

Brian Fitzgibbons, COO at Optica Ventures LLC, uses electronic leases to simplify transactions and improve customer experience.

  • Interface simplicity benefits both staff and customers.
  • Fitzgibbons highlights that a straightforward signing process reduces training, lowers friction for tenants, and accelerates deal closure, with clearer executed documents and fewer follow-up requests.

Practical Tips for Accurate Completion

Follow these practical steps to minimize disputes, meet compliance requirements, and streamline execution of Office Space Rental Contracts.

Use full legal entity names
Always enter party names exactly as on formation documents or government IDs. For corporations or LLCs, include state of formation and attach evidence of authority, such as a corporate resolution, when a non-owner signs the lease.
Attach exhibits and floor plans
Include marked exhibits for parking, signage, and space boundaries. Number exhibits and reference them in the body of the lease. Clear exhibits reduce later disputes about usable area and maintenance obligations.
Confirm signer authority and attach resolution
Request and keep documentation showing that signers are authorized: corporate minutes, board resolution, or power of attorney. Without written proof, tenants or landlords may later contest the agreement’s enforceability, causing delays and possible re-execution.
Define utilities services and CAM
Clearly allocate responsibility and billing method for utilities, janitorial, and common-area maintenance. Use formulas for CAM charges and define reconciliation windows and dispute procedures to avoid accounting disagreements and audit exposure.

How to Amend or Revise an Existing Lease

Use a structured amendment process to update lease terms, ensuring signatures and consideration are documented to preserve enforceability.

01

Draft Amendment:

Describe changes and reference original lease.
02

Obtain Approvals:

Get internal approvals before sending to other party.
03

Execute Signatures:

All affected parties sign the amendment.
04

Exchange Consideration:

Document any new payments or concessions.
05

Attach to Lease:

Append amendment to original lease file and exhibits.
06

Distribute Copies:

Send executed copies to all stakeholders and file.

Compare eSignature Vendors for Lease Execution

Below is a pricing and feature comparison for common eSignature providers relevant to executing Office Space Rental Contracts.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions

Answers to common questions about drafting, signing, notarizing, and enforcing Office Space Rental Contracts in U.S. commercial contexts.


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