Office Water Cooler Policy

OFFICE WATER COOLER POLICY AND SERVICE AGREEMENT

This Office Water Cooler Policy and Service Agreement (the Agreement) is entered into between the parties identified below for the provision, maintenance, and operation of potable water cooler services and for setting workplace use and safety standards related to the water cooler (collectively, the Services).

WHEREAS

WHEREAS, Company Name: desires a consistent, sanitary supply of drinking water and defined policies governing water cooler use by employees and visitors; and

WHEREAS, Service Provider Name: is engaged in the provision, delivery, installation, and maintenance of water dispensers and related consumables and agrees to provide the Services under the terms set forth in this Agreement; and

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows.

SCOPE OF WORK

The Service Provider will supply, install (if applicable), maintain and replenish water coolers and consumables, and the Company will provide reasonable access and a safe area for installation and maintenance. Specific tasks, frequency and performance standards are described below.

RESPONSIBILITIES

The parties acknowledge the following allocation of responsibilities:

Service Provider shall perform scheduled cleaning, sanitization, filter replacement, bottle exchange and routine maintenance in accordance with the schedule in this Agreement.

Company shall provide unobstructed access to the unit, electricity (if required), and a suitable disposal area for empty bottles and packaging.

Employees and visitors must observe posted hygiene, use only approved containers, and report spills, malfunctions or contamination immediately.

MAINTENANCE SCHEDULE

PAYMENT TERMS

Company will pay Service Provider for the Services as follows.

TERM AND TERMINATION

This Agreement commences on: Month Day Year and continues until: Month Day Year unless earlier terminated in accordance with this Agreement.

Either party may terminate for material breach if the breaching party fails to cure within the notice period provided above. Termination shall not relieve Company of payment obligations for Services rendered through the effective termination date.

CONFIDENTIALITY

“Confidential Information” means non-public business, technical, financial or operational information disclosed in connection with this Agreement. Each party shall hold Confidential Information in strict confidence, shall not disclose it to third parties except to its employees, agents or contractors who have a need to know and are bound by confidentiality obligations no less protective than those herein, and shall use it only for performance under this Agreement. Confidential Information does not include information that (i) is in the public domain other than by breach of this Agreement, (ii) was rightfully known to the receiving party prior to disclosure, or (iii) is independently developed without use of the disclosing party’s Confidential Information.

The obligations under this section survive termination of the Agreement for a period of two (2) years, except with respect to trade secrets, for which protection shall continue for so long as the information qualifies as a trade secret under applicable law. Each party acknowledges that breach may cause irreparable harm and that injunctive relief is an appropriate remedy in addition to other remedies at law or in equity.

OPERATIONAL POLICY — USE, SAFETY AND COMPLIANCE

The following operational rules apply to all users of the water cooler(s) located on Company premises:

• Only approved containers (cups, personal bottles) are permitted. No food preparation, brewing, or washing of dishes is allowed at the cooler.
• Employees shall not attempt to repair or disassemble units. Malfunctions or leaks must be reported to Facility Contact Name: Phone:
• Service Provider shall follow applicable public health standards when performing sanitization and replacement of consumables.
• Use of water coolers for the dispensing of non-potable liquids is strictly prohibited.

INCIDENT REPORTING

LIABILITY AND INSURANCE

Service Provider shall maintain commercial general liability and product liability insurance in amounts customary for the industry and provide proof of insurance upon request. Service Provider is responsible for damages arising from negligent installation, maintenance, or supply of contaminated product. Company is responsible for injuries or damages resulting from Company’s failure to follow operational policies or to provide safe access.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of law principles.

ENTIRE AGREEMENT; AMENDMENTS

This Agreement, together with any written attachments signed by both parties, constitutes the entire agreement regarding the Services and supersedes all prior discussions, representations or agreements. No amendment or modification shall be effective unless in writing and signed by authorized representatives of both parties.

NOTICES

ACKNOWLEDGEMENTS

By signing below, each party represents and warrants that it has authority to enter into this Agreement and that the individual signing on its behalf is authorized to bind the party to the terms herein.

Sign Now