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Ohio General Warranty Deed

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OHIO GENERAL WARRANTY DEED

[Husband and Wife to Husband and Wife]

Control Number: OH-017-78

I. TIPS ON COMPLETING THE FORMS

The form(s) in this packet may contain “form fields” created using Microsoft Word or Adobe Acrobat (“.pdf” format). “Form fields” facilitate completion of the forms using your computer. They do not limit your ability to print the form “in blank” and complete with a typewriter or by hand.

It is also helpful to be able to see the location of the form fields. Go to the View menu, click on Toolbars, and then select Forms. This will open the Forms toolbar. Look for the button on the Forms toolbar that resembles a shaded letter “a”. Click this button and the form fields will be visible.

By clicking on the appropriate form field, you will be able to enter the needed information. In some instances, the form field and the line will disappear after information is entered. In other cases, it will not. The form was created to function in this manner.

II. DESIGNATING HOW THE GRANTEES WILL HOLD THE PROPERTY:

A. In the State of Ohio real property can be held by more than one person (concurrent estates) in the following ways:

1. If the Grantees ARE NOT married to each other, they can hold the property as:

a. Tenants in Common: a type of concurrent estate in which each party owns an undivided interest in the property that will pass to their heirs when the tenant in common dies. Generally their shares are “equal” but may differ in size.

b. Joint Tenants with the Right of Survivorship (JTWROS): is a type of concurrent estate in which co-owners have a right of survivorship, meaning that if one owner dies, that owner's interest in the property will pass to the surviving owner or owners by operation of law, and avoiding probate.

2. If the Grantees ARE married to each other, they can hold the property as:

a. Tenants in Common – See above

b. Joint Tenants with the Right of Survivorship – See above

3. In the past, Ohio accepted ownership of real property by husband and wife in the form known as “tenants by the entirety.” This was a type of joint ownership of real property by husband and wife where they each owned the entire property. (Tenants in common and joint tenants own an undivided fractional interest of the property.) In Ohio, tenants by the entirety were established by statute from 1972 to 1984. Although estates of tenancy by the entireties can no longer be created in Ohio, those interests established when the statute was in effect are still valid.

4. In the attached deed, the preparer will need to indicate how the Grantees will hold the property: as Tenants in Common or Joint Tenants with Right of Survivorship.

B. For example:

“. . . as , . .”

OR

“. . .as , . .“

III. DISCLAIMER

These materials were developed by U.S. Legal Forms, Inc. based upon statutes and forms for the State of Ohio. All information and Forms are subject to this Disclaimer:

All forms in this package are provided without any warranty, express or implied, as to their legal effect and completeness. Please use at your own risk. If you have a serious legal problem, we suggest that you consult an attorney in your state. U.S. Legal Forms, Inc. does not provide legal advice. The products offered by U.S. Legal Forms (USLF) are not a substitute for the advice of an attorney.

THESE MATERIALS ARE PROVIDED “AS IS” WITHOUT ANY EXPRESS OR IMPLIED WARRANTY OF ANY KIND INCLUDING WARRANTIES OF MERCHANTABILITY, NONINFRINGEMENT OF INTELLECTUAL PROPERTY, OR FITNESS FOR ANY PARTICULAR PURPOSE. IN NO EVENT SHALL U.S. LEGAL FORMS, INC. OR ITS AGENTS OR OFFICERS BE LIABLE FOR ANY DAMAGES WHATSOEVER (INCLUDING WITHOUT LIMITATION DAMAGES FOR LOSS OR PROFITS, BUSINESS INTERRUPTION, LOSS OF INFORMATION) ARISING OUT OF THE USE OF OR INABILITY TO USE THE MATERIALS, EVEN IF U.S. LEGAL FORMS, INC. HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.


GENERAL WARRANTY DEED

(Husband and Wife to Husband and Wife)

FOR VALUABLE CONSIDERATION OF TEN DOLLARS ($10.00), and other good and valuable consideration, cash in hand paid, the receipt and sufficiency of which is hereby acknowledged,

and , Husband and Wife,

hereinafter referred to as “Grantors”, do hereby grant with general warranty covenants to

and , Husband and Wife, as

joint tenants with the right of survivorship, hereinafter “Grantees”, the following lands and property, together with all improvements located thereon, lying in the County of , State of Ohio, to-wit:

See Legal Description Attached as Exhibit A incorporated by reference as though set forth in full

Legal Description:

Auditor’s Parcel No.

Prior instrument reference: Volume , Page , Document No. , of the Recorder of County, Ohio.

LESS AND EXCEPT all oil, gas and minerals, on and under the above described property owned by Grantors, if any, which are reserved by Grantors.

SUBJECT to all easements, rights-of-way, protective covenants and mineral reservations of record, if any.

TO HAVE AND TO HOLD same unto Grantees, and unto Grantees’ heirs and assigns forever, with all appurtenances thereunto belonging.

And the said Grantor, for himself and his heirs, successor and assigns, does hereby covenant with the said Grantee, his heirs, successors and assigns, that the above described premises are FREE AND CLEAR FROM ALL ENCUMBRANCES made by the Grantor, except: (1) mortgages of record, if any; (2) utility easements of record; (3) zoning and building laws, ordinances, and regulations; and (4) the liens of real estate taxes and assessments which have not become due and payable; and that the Grantor will forever WARRANT AND DEFEND the same, with the appurtenances, unto the said Grantee, his heirs, successors and assigns, against all lawful claims whatsoever.

wife husband of the Grantor releases all right of dower therein (mark if applicable.)

wife husband of the Grantor releases all right of dower therein (mark if applicable.)

EXECUTED this day of , 20

Print Name

Print Name

Print Name

Print Name

STATE OF OHIO, COUNTY OF , SS:

The foregoing instrument was acknowledged before me this day of , 20, .

IN WITNESS WHEREOF, I have hereunto set my hand and official seal.

My commission expires:


EXHIBIT A

Grantors:

Grantees:

Legal Description:

Grantor’s Address:

Grantor’s Address:

Grantor’s Address:

Grantor’s Address:

Grantee’s Address:

Grantee’s Address:

Grantee’s Address:

Grantee’s Address:

This Instrument was prepared by:

Signature

Print or Type Name

Enter text✕

What the Ohio General Warranty Deed Is and When it Applies

An Ohio General Warranty Deed is a legal instrument that transfers ownership of real property in Ohio while promising the buyer clear title from the grantor and defending against title claims arising before or during the grantor's ownership. It includes full covenants of title rather than limited warranties tied only to the grantor's ownership period. The deed is typically signed by the seller, notarized, and recorded in the county recorder’s office where the property is located to provide constructive notice to third parties and protect the grantee’s property rights.

Why a General Warranty Deed Matters in Ohio Conveyances

A General Warranty Deed gives the buyer the strongest ownership assurances available in a conveyance by promising defense of title against prior claims and defects; it shifts risk to the seller and supports financing and resale. Because title insurers and lenders often prefer or require a general warranty, it commonly appears in sale closings and mortgage transactions.

Why a General Warranty Deed Matters in Ohio Conveyances

Who Typically Prepares and Signs an Ohio General Warranty Deed

Common parties involved in preparing, signing, and recording a general warranty deed in Ohio.

  • Home sellers and their real estate attorneys who must draft language and confirm title matters before closing.
  • Buyers and closing agents who review covenants, coordinate notarization, and ensure proper recording with county officials.
  • Lenders and title companies that require clear warranties to underwrite loans and issue title insurance at closing.

Roles vary by transaction complexity; attorneys and title professionals often manage drafting, notary steps, and recorder submissions.

Step-by-Step: Completing an Ohio General Warranty Deed

Complete and verify each section, sign with proper authority, obtain notarization, and record with the county recorder to protect the grantee’s title.

  • 01
    Prepare draft: Use the current legal description and review title exceptions.
  • 02
    Confirm parties: Verify names and entity authority documents for corporate grantors.
  • 03
    Sign and notarize: Grantor signs in presence of a notary; include corporate acknowledgment if needed.
  • 04
    Record deed: Submit to county recorder, pay fees, and obtain recorded instrument number.

Essential Elements Included in a Professional Ohio General Warranty Deed

A complete deed contains the core legal elements and protective covenants that make the warranty effective and enforceable for future owners and lenders.

Granting Clause

Language that conveys ownership (for example 'grant, bargain, sell and convey') and identifies the estate being transferred, such as fee simple absolute.

Warranty Covenants

Full covenants of title including covenant of seisin, covenant against encumbrances, covenant of quiet enjoyment, covenant of further assurances, and covenant of warranty.

Legal Description

Precise metes-and-bounds or lot-and-block description copied from prior recorded instrument or survey; controls over street addresses.

Consideration Recital

A clear statement of consideration paid which supports the conveyance and can affect transfer tax calculations.

Signatures and Acknowledgment

Grantor signature(s) with notary acknowledgment; corporate grantors include officer signature and corporate seal or attached resolution when required.

Recording Block

Space for county recorder’s stamp, recording date, and instrument number to provide public notice and priority.

Recordkeeping and Security Essentials for Deeds

Encryption: AES-256 at rest; TLS 1.2/1.3
Audit Trail: Timestamped actions and signer attribution
HIPAA Considerations: BAA required if PHI included
File Formats: PDF/A preferred for archival
Access Controls: Role-based permissions and SSO
Retention: Secure backups and legal holds

Common Pitfalls When Preparing an Ohio General Warranty Deed

  • Using an incomplete or informal property description such as a street address only, which can lead to recording rejection or title ambiguity.
  • Mismatched grantor or grantee names versus government or corporate records, prompting county recorder questions or title exceptions.
  • Failing to obtain a proper notarized acknowledgment or corporate authorization, delaying recording and creating lender objections.
  • Neglecting to clear or disclose encumbrances and liens before transfer, which jeopardizes warranty covenants and may trigger indemnity claims.

Consequences of Errors or Omissions

Recording Rejection: Delays title priority
Title Exceptions: Limits insurance coverage
Tax Implications: Transfer tax misstatements
Liability Exposure: Breach of warranty claims
Mortgage Issues: Lender funding delays
Increased Costs: Attorney and correction fees

How the Deed Moves from Draft to Recorded Instrument

The workflow follows a linear path: drafting, signing, notarization, recording, and distribution. Each step preserves priority and enforces warranties.

  • Drafting: Prepare deed text and confirm legal description.
  • Execution: Grantor signs in notary’s presence.
  • Recording: File with county recorder and pay fees.
  • Delivery: Provide recorded copy to grantee and lender.

Digital Workflow Settings for Completing and Submitting a Deed

Configure e-signing and submission options to match Ohio recording and notary requirements, then test a sample transaction before live use.

Field Configuration
Authentication Notary plus government ID verification
Document Format Use flattened PDF/A for final record
Signer Order Grantor first, then witnesses if required
Recording Upload Attach recorded instrument and confirmation

Technical Considerations for eSigning and eRecording

Ensure the eSignature platform supports notary workflows, secure storage, and accepted file formats before e-submitting a deed.

  • File Types: PDF and DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: SMS, email, or advanced KBA

Confirm county recorder acceptance for electronic submissions and preserve an audit trail with tamper-evident archives for future title matters.

Timing Considerations When Executing and Recording the Deed

Timely recording is essential to protect priority and meet tax or lender requirements. Plan closings with county processing times in mind.

Sign Before Closing:

Execute deed on closing date to match funding and settlement obligations

Record Promptly:

Record immediately after signing to preserve priority

Transfer Taxes:

File any transfer tax forms per county or state rules

Title Insurance:

Order or present proof of recording to obtain final policy

Lender Instructions:

Follow lender deadlines for recorded collateral documentation

Typical Milestones from Draft to Recorded Deed

Key stages in the conveyance sequence establish the timeline and responsibilities; recordation secures priority and finalizes transfer.

01

Prepare Deed

Draft and review legal description and covenants

02

Execute and Notarize

Grantor signs; notary acknowledges signature

03

Record Instrument

Submit to county recorder and pay fees

04

Distribute Copies

Provide recorded copy to grantee and lender

Real-World Examples of Using a Warranty Deed

Practical examples show how parties manage drafting, e-signing, and recording across transactions of different sizes.

Martin Properties — Residential Closing

A busy broker needed remote execution for a closing

  • The deed was signed, notarized, and recorded efficiently
  • The client reported seamless mobile signing and compliant recordkeeping with audited timestamps and recorded instrument delivery to all parties.

Optica Ventures — Commercial Sale

A small investment firm transferred property to an LLC purchaser

  • Counsel insisted on full warranty covenants for lender acceptance
  • After attorney review and title clearance, the general warranty deed was executed, recorded, and integrated into the title insurer’s policy without exceptions.

Practical Tips for Accurate and Efficient Deed Completion

Adopt consistent checks to reduce errors and accelerate recording; coordinate with title and lender stakeholders early.

Verify Legal Description
Always copy the legal description from the most recent recorded deed or from the title commitment to avoid transcription errors that lead to recording rejections and boundary disputes.
Confirm Signatory Authority
For corporate or trustee grantors, obtain and attach corporate resolutions or trustee certificates proving authority to convey, which prevents later challenges to the conveyance.
Use Notary Acknowledgments
Ensure the notary uses the correct state-specific acknowledgment language and retains journal entries; improper acknowledgments commonly cause recorder delays.
Coordinate with Title Company
Share drafts with the title insurer or closing agent to confirm no outstanding liens, and ensure title exceptions are disclosed or cleared prior to recording.

eSignature Vendor Comparison for Deed Execution and Notary Support

Compare basic pricing and feature availability among signNow and other common eSignature providers for deed workflows requiring notarization, audit trails, and HIPAA or enterprise compliance.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions About Ohio General Warranty Deeds

Answers to common procedural and legal questions encountered when preparing, signing, notarizing, and recording a general warranty deed in Ohio.


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