Establishing secure connection…Loading editor…Preparing document…

Ohio Revised Code 5302

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

OHIO LIMITED WARRANTY DEED

[Husband and Wife to Individual]

KNOW ALL MEN BY THESE PRESENTS THAT:

FOR VALUABLE CONSIDERATION OF TEN DOLLARS ($10.00), and other good and valuable consideration, cash in hand paid, the receipt and sufficiency of which is hereby acknowledged, and , Husband and Wife, hereinafter referred to as “Grantors”, do hereby grant, with Limited Warranty Covenants, unto , an Individual, married unmarried, hereinafter “Grantee”, the following lands and property, together with all improvements located thereon, lying in the County of , State of Ohio, to-wit:

See Legal Description Attached as Exhibit A incorporated by reference as though set forth in full

Legal Description:

Auditor’s Parcel No. , Prior Instrument Reference: Vol. , Page

LESS AND EXCEPT all oil, gas and minerals, on and under the above described property owned by Grantor, if any, which are reserved by Grantor.

SUBJECT to all easements, rights-of-way, protective covenants and mineral reservations of record, if any.

TO HAVE AND TO HOLD same unto Grantee, and unto Grantee’s heirs and assigns forever, with all appurtenances thereunto belonging.

And the said Grantor, for himself and his heirs, successor and assigns, does hereby covenant with the said Grantee, his heirs, successors and assigns, that the above described premises are FREE AND CLEAR FROM ALL ENCUMBRANCES made by the Grantor, except: (1) mortgages of record, if any; (2) utility easements of record; (3) zoning and building laws, ordinances, and regulations; and (4) the liens of real estate taxes and assessments which have not become due and payable; and that the Grantor will forever WARRANT AND DEFEND the same, with the appurtenances, unto the said Grantee, his heirs, successors and assigns, against all lawful claims whatsoever.

Grantor releases all right of dower therein (mark if applicable.) wife husband
Grantor releases all right of dower therein (mark if applicable.) wife husband

EXECUTED this day of , 20

(1st Grantor’s Signature)

Print Name

(1st Grantor’s Spouse’s Signature – if applicable)

Print Name

(2nd Grantor’s Signature)

Print Name

(2nd Grantor’s Spouse’s Signature – if applicable)

Print Name

Notary Acknowledgment

STATE OF OHIO, COUNTY OF , SS:

The foregoing instrument was acknowledged before me this day of , 20 (name of person acknowledged.)

IN WITNESS WHEREOF, I have hereunto set my hand and official seal.

My commission expires:

Notary Public

Type or Print Name

Addresses

Grantor's Address:

Grantor's Address:

Grantee's Address:

This Instrument was prepared by:

Signature

Print or Type Name

EXHIBIT A

Grantors:

Grantee:

Legal Description:

Enter text✕
Prepare your document for signing right on this page
  • 01 Edit the text and complete the fields
  • 02 Click Sign Now and on the next screen add recipients and signature fields in SignNow
  • 03 Start your free trial to sign and send your doc
Sign Now

What Ohio Revised Code 5302 covers for property recordings

Ohio Revised Code 5302 governs the recording and conveyance of real property liens and instruments in Ohio, setting rules for how deeds, mortgages, and related documents are recorded at county recorder offices. It defines acceptable formats, acknowledgments, and the priority of recorded interests, and interacts with statutes governing notarization and electronic recording. Professionals handling property transfers, title searches, or lien filings rely on its provisions to ensure documents create enforceable interests and accurate public records. Compliance reduces title defects and supports clear chain-of-title for buyers, lenders, and public agencies.

Why consistent application of RC 5302 matters

Understanding Ohio Revised Code 5302 helps ensure property instruments are recorded correctly, preserves priority of liens, and reduces title defects. It provides legal certainty for buyers, lenders, title agents, and county recorders.

Why consistent application of RC 5302 matters

Who commonly relies on RC 5302

County recorders, title companies, real estate attorneys, lenders, and escrow officers commonly apply Ohio Revised Code 5302 in recording and title work.

  • Title agents: Verify recording instruments meet statutory form and acknowledgment requirements.
  • Lenders: Ensure mortgage priority and follow recording steps to protect lien position.
  • County recorders: Accept, index, and maintain public records per RC 5302 standards.

Primary elements a compliant recording must include

Core elements of a compliant recording document under Ohio Revised Code 5302 include proper parties, legal description, acknowledgment, fees, indexing data, and valid signatures.

Parties

List grantor and grantee with exact legal names and capacities; indicate whether parties act individually, as trustees, corporations, or other legal entities to ensure correct indexing and legal effect.

Legal Description

Provide complete metes-and-bounds description, subdivision lot/block, or parcel identification number as used by the county auditor; avoid street-address-only descriptions, which can't substitute for legal description.

Acknowledgment

Conform notary wording to Ohio statutory language for acknowledgments; if using RON, include identity-proofing method, audio-video retention, and notary journal reference and record locator when applicable.

Consideration

State exact monetary consideration or specific non-monetary exchange and reference any contingencies; vague language can create enforceability or tax complications, so specify amounts and conditions.

Signatures

Ensure signatures match printed names and titles; for electronic signatures maintain audit trails with timestamps, IP addresses, and signer authentication evidence and store tamper-evident copies.

Fees & Indexing

Include correct county recording fee, any transfer taxes, and complete indexing fields (grantor/grantee, parcel number) as required by the recorder to avoid rejections and note payment method.

Step-by-step: preparing and recording an instrument

Follow these steps to prepare and record a property instrument in accordance with Ohio Revised Code 5302.

  • 01
    Prepare Document: Draft deed or mortgage using statutory forms where required.
  • 02
    Verify Parties: Confirm legal names and capacities for grantor/grantee.
  • 03
    Notarize: Obtain acknowledgment or RON with proper identity proofing.
  • 04
    Record: Submit to county recorder with required fee and index data.

How to configure an e-recording workflow

Configure your e-recording workflow to meet RC 5302 and county recorder specifications, including field mapping and fee calculation.

Field Configuration
Signature Type Simple e-signature or PKI-based digital signatures
Notary Mode In-person or RON as permitted by county
Authentication Email, SMS, KBA, or government ID verification
Fee Handling Auto-calc recorder fees; specify payment method

Typical e-recording flow and RC 5302 touchpoints

This section summarizes the typical e-recording workflow and where Ohio Revised Code 5302 requirements apply.

  • Upload Document: Submit PDF with fillable fields.
  • Place Fields: Add signature, initials, and date fields.
  • Authenticate Signer: Use email, SMS, or stronger ID verification.
  • Transmit to Recorder: Use county e-recording service or approved vendor.

Technical and integration considerations for e-submission

Digital submission requires PDF or DOCX files, compatible e-recording vendor formats, and network security controls.

  • Formats: PDF, DOCX, or TIFF supported.
  • Integrations: Salesforce, Microsoft 365, NetSuite, Box
  • Authentication: SSO, MFA, SMS codes accepted.

Pricing and feature snapshot for eSignature vendors used with RC 5302 workflows

Compare starting prices and core capabilities among leading eSignature vendors to plan for electronic recording and signature workflows for RC 5302 documents.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Timing expectations for recording and processing

Timing expectations for recording depend on county processing, payment of fees, and proper acknowledgments; electronic submissions may expedite acceptance.

Immediate Recording Recommended:

Record as soon as executed to protect priority; same-day when practical.

County Processing Time:

Ranges from same day to several weeks depending on backlog.

RON Processing:

Requires identity proofing and A/V retention; may extend processing time.

Fee Payment:

Incorrect fees delay acceptance; verify county fee schedule.

Indexing Confirmation:

Obtain recorder confirmation or filing number as proof of record.

Practical examples: RC 5302 compliance in action

Real-world examples show how RC 5302 compliance prevents defects and accelerates closings across transactions in Ohio.

Title Company

A central Ohio title company implemented a pre-recording checklist aligned with Ohio Revised Code 5302 to validate instruments before submission.

  • Recording rejections decreased, improving turnaround times.
  • The title company reduced corrective filings and saved staff time, enabling faster closings and clearer chain-of-title for buyers and lenders while avoiding additional legal costs and reducing escrow holdbacks and underwriting delays.

County Recorder

A county recorder adopted e-recording templates consistent with RC 5302 and modernized acceptance criteria for PDF acknowledgments.

  • Average processing times shortened by staff automation.
  • This modernization improved public access to records, reduced paper storage needs, and allowed staff to prioritize complex title issues, while requiring updated procedures for RON retention and identity verification and training for vendors.

Security and compliance essentials for electronic recording

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest
Audit Trail: Complete timestamps, IP address, action log
HIPAA: BAA available; protects PHI
21 CFR Part 11: Compliant controls for FDA records
ESIGN / UETA: Electronic signatures legally enforceable
Access Controls: SSO, role-based permissions, MFA options

Risks and penalties from incorrect or incomplete recordings

Rejected Filing: Recording refused; refile delays
Priority Loss: Late recording loses priority
Title Defect: Cloud on title; additional costs
Notary Violations: Invalid acknowledgment undermines record
Civil Liability: Plaintiff damages for improper transfers
Criminal Risk: Fraud penalties for forged documents

Common preparation problems to avoid

  • Incomplete legal descriptions cause indexing errors and lead to recording rejections; include metes-and-bounds or parcel numbers to prevent ambiguity.
  • Incorrect party names or omitted entity capacities (e.g., trustee, corporate officer) can invalidate conveyance or require corrective instruments such as a deed reformation.
  • Using the wrong notarial form or failing to complete RON identity-proofing steps leads to rejection; confirm recorder and notary commission requirements.
  • Failing to pay or underpay recording fees results in non-acceptance; calculate county fees and payment methods in advance to avoid processing delays.

Electronic signature vs digital signature — what matters for recordings

Compare electronic signatures and cryptographic digital signatures to determine what meets Ohio recording and notarization expectations under RC 5302.

Signature Model Electronic Signature Digital Signature
Legal Acceptance esign/ueta valid esign/ueta valid
Technology any electronic process pki, x.509 certificate
Non-repudiation audit trail-based cryptographic non-repudiation
Typical Use high-volume forms fda, high-assurance records

Frequently asked questions about applying RC 5302 to recordings

Common questions about applying Ohio Revised Code 5302 to recordings, e-notarization, and acceptance criteria are answered below.


Need help? Contact support

Explore Templates

Notice of Tenant's Duty to Inform Landlord Notice of Rent Increase District of Columbia Landlord Tenant Agreement 30 Day Notice Legal Separation Agreement Chapter 13 Plan and Notice of Deadline to Object
be ready to get more
Join over 28 million airSlate SignNow users
Sign Now
Company
Forms
Pricing
Resources
Knowledge base
Other Products
© 2026 airSlate Inc. All rights reserved.