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Oil, Gas, and Mineral Deed

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ARKANSAS OIL, GAS AND MINERAL DEED

This instrument prepared by:

WARRANTY DEED

KNOW ALL MEN BY THESE PRESENTS THAT:

FOR AND IN VALUABLE CONSIDERATION OF TEN DOLLARS ($10.00), and other good and valuable consideration, cash in hand paid, the receipt and sufficiency of which is hereby acknowledged,

a corporation formed under the law of the State of Arkansas, hereinafter referred to as Grantor, does hereby grant, bargain, sell, and convey unto

and Husband and Wife, hereinafter “Grantees”, as tenants in common, all of Grantor's mineral interest, including but not limited to all oil, gas, carbon dioxide, and all other minerals in, on and under that certain property being situated in the County of State of Arkansas, to-wit:

See Legal Description Attached as Exhibit A incorporated by reference as though set forth in full

Legal Description:

This conveyance covers net mineral acres.

RESERVATIONS FROM AND EXCEPTIONS TO CONVEYANCE AND WARRANTY:

This conveyance, however, is made and accepted subject to any and all validly existing encumbrances, conditions and restrictions, relating to the hereinabove described property as now reflected by the records of the Circuit Court of County, Arkansas.

By the acceptance of this deed, the Grantees hereby agree for Grantees, and Grantee's heirs, successors and assigns, that the damages recoverable against Grantor for breach of the limited warranty stipulated in this Deed shall be limited solely to a return of that portion of the consideration received by the Grantor whose interests have been sold, pledged, mortgaged, hypothecated or otherwise alienated in violation of said limited warranty.

Grantor does further convey to the Grantees any and all income, benefits, rights and privileges that will hereafter be due to the owner of said mineral rights, including but not limited to, all lease bonus, delay rentals and royalties. Grantor does further convey to the Grantees all such rights and benefits as may be necessary or convenient to the Grantees in the exploration, development, storage, transportation and production of said mineral rights, including, but not limited to, the right to enter into all leases, options, deeds, assignments and other contracts covering said property, to drill wells, lay pipelines, erect derricks, build roads, install tanks, separators, heaters and refineries, and to pool and unitize interests.

IN WITNESS WHEREOF, the said Grantor, by its who is authorized to execute this conveyance, has hereunto executed the above deed on this the day of 20

Type Name of Entity:

By:

Signature of authorized signatory

Type Name of authorized signatory

Its:

(Type capacity of signatory)

State of Arkansas, County of

On this the day of 20 before me,

the undersigned officer, personally appeared

who acknowledged himself to be the

of a corporation, and that he/she, as such

being authorized so to do, executed the foregoing instrument for the purposes therein contained, by signing the name of the corporation by himself /herself as

In witness whereof I hereunto set my hand and official seal.

Notary Public, State of

My Commission Expires:

Type or Print Name

We certify under penalty of false swearing that the legally correct amount of documentary stamps have been placed on this instrument.

Type Name of Entity:

By:

Signature of authorized signatory

Type Name of authorized signatory

Its:

(Type capacity of signatory)

State of Arkansas, County of

On this the day of 20 before me,

the undersigned officer, personally appeared

who acknowledged himself to be the

of a corporation, and that he/she, as such

being authorized so to do, executed the foregoing instrument for the purposes therein contained, by signing the name of the corporation by himself /herself as

In witness whereof I hereunto set my hand and official seal.

Notary Public, State of

My Commission Expires:

Type or Print Name

Names and address of the Grantor:

Name:

Address:

City/State/Zip:

Names and address of the Grantees:

Name:

Address:

City/State/Zip:

Name:

Address:

City/State/Zip:

EXHIBIT A

(Attach Legal Description Here)

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What the Oil, Gas, and Mineral Deed Is

The Oil, Gas, and Mineral Deed is a written instrument that transfers ownership or an interest in subsurface resources — such as oil, gas, coal, and other minerals — from a grantor to a grantee. It identifies the property by legal description or recorded plat, defines the nature of the estate conveyed (fee, severed mineral interest, or leasehold), states consideration and any reservations, and includes execution and notarization language necessary for county recording. Recording the deed creates public notice and protects the grantee’s priority against later claims.

Why an Accurate Deed Matters

The Oil, Gas, and Mineral Deed clarifies ownership of subsurface rights, preserves royalty interests, and enables lawful leasing or development. A properly executed and recorded deed secures priority, supports title insurance, and reduces disputes over extraction rights and revenue streams.

Why an Accurate Deed Matters

Who Commonly Prepares and Signs These Deeds

Typical users include landowners, oil and gas companies, mineral buyers, title companies, and attorneys involved in property transfers.

  • Landowners seeking to convey or reserve mineral rights while retaining surface ownership.
  • Energy companies acquiring leaseholds, pooling interests, or recording conveyances for development.
  • Title agents and attorneys verifying chain of title and preparing recording documents.

Step-by-Step: Complete and Record the Deed

Follow these core steps to prepare, execute, and record an Oil, Gas, and Mineral Deed correctly.

  • 01
    Prepare Draft: Assemble parties, legal description, and consideration.
  • 02
    Review Title: Obtain title report and resolve liens.
  • 03
    Sign & Notarize: Execute before authorized signers and a notary.
  • 04
    Record Deed: File with the county recorder where property lies.

Where the Signed Deed Goes Next

Key destinations and routing for the signed Oil, Gas, and Mineral Deed, including recording and distribution to stakeholders.

  • County Recorder: Primary filing location to perfect title.
  • Title Company: Provide copies for escrow and title insurance.
  • Grantee/Grantor: Send final recorded copy to both parties.
  • Regulatory Agencies: File notices or conveyances when required by law.

Online Workflow Settings for eExecution and Recording

Configure an online workflow to collect signatures, attach notarization, and retain an auditable record for the deed.

Field Configuration
Document Upload PDF or DOCX; flatten before recordation
Authentication Email link, SMS code, or KBA for identity
Notary Include RON or in-person acknowledgment field
Storage PDF/A with audit trail attached

Platform and Format Considerations for eSigning

Use platforms that support PDF, Word, and secure e-signatures, integrate with title systems, and allow notarization workflows.

  • Formats: PDF, DOCX, PDF/A
  • Integrations: NetSuite, Salesforce, Box, Procore
  • Authentication: SMS codes, KBA, or SSO

Core Components Every Professional Deed Should Include

A compliant Oil, Gas, and Mineral Deed contains several standard clauses and items required for recording and enforceability.

Granting Clause

A clear grant clause defines the rights conveyed — whether a fee simple mineral estate or a fractional/severed interest — and describes the scope of rights for exploration, drilling, and production.

Legal Description

An exact metes-and-bounds description, lot-and-block notation, or recorded plat reference prevents ambiguity and is typically required by the county recorder for acceptance.

Habendum

The habendum clause clarifies the duration or estate type (for example, 'to have and to hold so long as oil or gas is produced') and distinguishes leases from fee interests.

Consideration

Specifies the monetary amount or other value exchanged; unambiguous consideration language supports enforceability and, where required, tax reporting.

Reservations

Any retained rights, exceptions, or surface reservations must be precisely described to avoid later disputes between surface and mineral owners.

Execution & Notary

Signature blocks, corporate acknowledgments, and notary language consistent with state law ensure the deed can be recorded and accepted by third parties.

Essential Information Fields for the Deed

Grantor Name: Full legal name as recorded
Grantee Name: Entity or individual exact name
Legal Description: Recorded metes and bounds or plat
Interest Conveyed: Fractional interest, acres, or %
Consideration: Monetary amount or stated value
Notary Block: Acknowledgment per state rules

Common Preparation Errors to Avoid

  • Using a street address instead of the recorded legal description, which can cause county rejection or ambiguous vesting.
  • Mismatched or abbreviated grantor/grantee names that differ from prior deeds or corporate records, triggering title defects.
  • Failing to include required notary acknowledgment or witness language for the recording jurisdiction, leading to rejection.
  • Vague interest language (for example, 'rights as owner sees fit') that invites disputes over scope and royalty allocation.

Risks and Consequences of an Incorrect Deed

Loss of Priority: Subsequent claims prevail
Title Defect: Insurance and sale delays
Tax Exposure: Reporting discrepancies possible
Boundary Dispute: Litigation and survey costs
Invalid Execution: Record rejected by county
Fraud Risk: Potential civil and criminal exposure

Timelines, Typical Processing, and Distribution Expectations

Practical timing expectations for signing, notarization, county processing, and distribution of recorded copies for the deed.

Execution & Notary:

Sign with authorized signers and obtain the notary acknowledgment before presenting to the recorder

Recording Priority:

Record promptly with the county recorder to protect priority against subsequent conveyances

County Processing:

Processing times vary by county; acceptance may take days to several weeks

Distribution:

Provide recorded copies to grantee, title company, and lender as applicable

Tax Recordkeeping:

Retain documentation for at least three years for IRS purposes (IRC §6501(a)) when consideration is reported

eSignature Plan Comparison for Deed Execution and Notarization

Basic plan and feature comparison across eSignature vendors to support executing and notarizing Oil, Gas, and Mineral Deeds; signNow is shown first for column alignment.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Business Premium includes bulk send Varies by plan Varies by plan Varies by plan Varies by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

FAQs — Common Questions About Oil, Gas, and Mineral Deeds

Answers to frequent practical and legal questions about execution, notarization, recording, and correcting Oil, Gas, and Mineral Deeds.


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