Can this be signed electronically?

Yes. Electronic signatures are generally binding under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA in most states when intent, consent, attribution, and retention are satisfied.

Do I need a notary or witnesses?

Usually no for a basic one-time showing authorization; however, state rules or broker policies may require notarization or witnesses for certain signatories or when recorded instruments are involved.

Is remote online notarization allowed?

Many states permit RON with identity proofing and audio-video recording; verify state notary commission rules because requirements and availability vary by jurisdiction.

What if the signer is an entity?

Obtain proof of authority such as corporate resolution, trust documentation, or power of attorney. When an agent signs for an entity, include a title line and supporting evidence to avoid later disputes.

How should I store signed copies?

Keep signed documents in an auditable system or broker compliance folder and retain a copy for the active term plus additional years per retention rules; export a PDF with an audit trail.

When should I consult counsel?

Seek legal advice for unusual ownership structures, disputes about authority, or when the agreement intersects with recorded instruments or complex closing conditions.

Electronic Signature
Templates
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One Time Listing and Showing Agreement

One Time Listing and Showing Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

What the One Time Listing and Showing Agreement Is

A One Time Listing and Showing Agreement is a limited real estate authorization that permits a broker or agent to market, show, or list a specific property for a defined, short-term period. It documents the property, the parties, the exact scope of permission, access instructions, compensation or commission terms, and any conditions or exclusions. The document is commonly used when an owner needs a temporary listing or a single open-house showing and it establishes clear authority and recordkeeping for later disputes or accounting.

Why Use a One Time Listing and Showing Agreement

This agreement creates clear, time-limited permission for agents to access and market a property, reduces scheduling and liability uncertainty, preserves evidence of consent, and clarifies commission or fee expectations in a single document.

Who typically completes this agreement

Common users and roles involved in one-time listing and showing arrangements.

Property owners or sellers giving temporary access and marketing rights to an agent or broker.
Independent agents and brokerage representatives documenting short-term showing or open-house authority.
Property managers or fiduciaries arranging a single or short series of showings when long-term listing is unnecessary.

The form is simple to adopt for individuals, small brokerages, and property managers who need limited, documented authority without a full listing contract.

Step-by-step: complete and execute the agreement

Follow these practical steps to create a valid one-time listing and showing authorization.

01

Gather documents: Collect title, ID, and agent license information before you begin.
02

Complete fields: Fill property, party, date, compensation, and access fields accurately.
03

Review terms: Confirm scope, duration, and any exclusions with all parties.
04

Sign and distribute: Execute signatures and send a copy to owner, agent, and broker.

How to configure a simple online workflow

Set up a repeatable workflow in your e-signature platform to reduce errors and save time.

Field	Configuration
Template	Save the completed form as a reusable template.
Authentication	Require email or SMS code verification for signers.
Reminders	Enable automated reminders for unsigned parties.
Expiration	Set automatic link expiration at authorization end date.

Where to send and store the finalized agreement

After signing, route the document to required parties and systems to ensure access and archives are in place.

Owner copy: Send signed copy to the property owner for their records.
Agent copy: Provide the agent and sponsoring broker with a signed copy.
Broker records: Retain a copy in the brokerage compliance folder or CRM.
MLS or listing system: Upload any required disclosures or summary to MLS if applicable.

Digital signing and file format considerations

Choose a platform that produces auditable, tamper-evident signed files and supports common document formats.

Supported formats: PDF and DOCX are standard and widely accepted.
Authentication options: Email, SMS, or knowledge-based verification.
Audit logs: Include timestamps, IP, and signer actions.

Ensure your chosen platform integrates with your CRM or brokerage system and can export signed records and an audit certificate for retention and potential audits.

Practical timelines and scheduling expectations

One Time Listing and Showing Agreements are short-term — define and communicate timing clearly to avoid missed showings or disputes.

Authorization start:

Effective date begins the agent’s rights to show the property.

Showing period end:

Document the expiration date and time for all access.

Request response time:

Agree on a response window for showing requests (commonly 24–72 hours).

Cancellation notice:

Specify required notice for cancellations or changes to showings.

Record distribution:

Deliver signed copies immediately to owner, agent, and broker.

Notarization, witnesses, and remote options — authentication flow

Follow these authentication steps when notarization or witness verification is required by state or brokerage policy.

01

Confirm authority

Verify signer is legal owner or authorized representative prior to signing.

02

ID verification

Collect government ID details and compare to the signature name.

03

Witness requirement

Determine if your state or form requires one or more witnesses.

04

In-person notarization

Schedule an in-person notary appointment when required.

05

Remote Notarization

Use RON where permitted with identity proofing and recording.

06

Record retention

Preserve audio-video or journal entries per state rules.

07

Attach acknowledgement

Include any notary or witness certificates with the executed agreement.

08

Broker compliance check

Broker verifies executed document meets firm and state requirements.

Core information that should appear in the agreement

Party names: Full legal names of owner and agent

Property ID: Complete street address and parcel ID

Agent license: Brokerage and agent license number

Term: Effective and expiration dates

Access instructions: Keys, codes, or supervision requirements

Compensation: Commission amount or fee terms

Common risks and legal consequences to watch for

Unauthorized access: Liability for property damage or trespass

Invalid authorization: Disputes if signer lacks authority

Misstated terms: Commission or scheduling disputes

Privacy breaches: Unauthorized sharing of owner information

Noncompliance: Brokerage or state licensing violations

Record gaps: Weakened evidence in later disputes

eSignature vendor comparison for one-time listing and showing use

Comparison of common eSignature criteria that matter for one-time listing and showing workflows; signNow is listed first for column parity with vendor data.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies — verify	Varies — verify	Varies — verify	Varies — verify
Bulk Send	Yes	Yes	Yes	Yes	Yes
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 env/user/year	Verify	Verify	Verify

Practical tips to ensure enforceability and smooth showings

Adopt these practices to reduce disputes, protect parties, and streamline logistics when using a one-time listing and showing agreement.

Verify signatory authority

Confirm the signer is the legal owner, trustee, or an authorized agent. Request title documentation or corporate authorization when signers represent entities, because failure to verify can lead to claims that the authorization was invalid.

Specify access instructions clearly

State who may enter the property, whether a lockbox or supervised entry is required, and any occupant notice requirements; precise access language prevents misunderstandings and reduces liability exposure for both owner and agent.

Use auditable electronic signatures

Select an e-signature process that captures timestamps, IP addresses, and signer attribution to create an evidentiary audit trail that supports enforceability under ESIGN and UETA when consent and intent are present.

Retain and index executed copies

Store signed documents in a broker compliance folder and index by property and date; maintaining organized records helps respond to disputes, broker audits, or post-closing reconciliation.

Common mistakes to avoid

Leaving the effective or expiration date blank, which creates ambiguity about agent authority and access rights.
Mismatched names between ID, title, and signature blocks that lead to challenges over signer authority.
Omitting clear access instructions (keys, alarm codes, supervision), causing confusion and liability exposure during showings.
Failing to distribute signed copies promptly to owner, agent, and broker which can impede enforcement or compliance checks.

Real-world examples of one-time listing and showing use

Practical scenarios illustrate how a concise one-time agreement resolves access, scheduling, and compensation details for limited engagements.

Tim Martin — Martin Properties

A small brokerage needed temporary showing authority for a vacant house

The agreement limited showings to a single weekend
The signed record reduced scheduling disputes and allowed the broker to document commission eligibility.

Brian Fitzgibbons — Optica Ventures LLC

An owner required a one-time open house to test market interest

The agent received limited rights for two days only
The agreement clarified access rules and preserved owner control after the test period ended.

Frequently asked questions about execution and validity

Answers to common questions about electronic signing, notarization, and enforceability for one-time listing and showing agreements.

Need help? Contact support

Can this be signed electronically?
Yes. Electronic signatures are generally binding under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA in most states when intent, consent, attribution, and retention are satisfied.
Do I need a notary or witnesses?
Usually no for a basic one-time showing authorization; however, state rules or broker policies may require notarization or witnesses for certain signatories or when recorded instruments are involved.
Is remote online notarization allowed?
Many states permit RON with identity proofing and audio-video recording; verify state notary commission rules because requirements and availability vary by jurisdiction.
What if the signer is an entity?
Obtain proof of authority such as corporate resolution, trust documentation, or power of attorney. When an agent signs for an entity, include a title line and supporting evidence to avoid later disputes.
How should I store signed copies?
Keep signed documents in an auditable system or broker compliance folder and retain a copy for the active term plus additional years per retention rules; export a PDF with an audit trail.
When should I consult counsel?
Seek legal advice for unusual ownership structures, disputes about authority, or when the agreement intersects with recorded instruments or complex closing conditions.

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