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Ontario Residential Tenancy Agreement

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ONTARIO RESIDENTIAL TENANCY AGREEMENT

THE PARTIES

1. This agreement is made in duplicate between

LANDLORD

Name

Address

City
Province
Postal Code

Phone (work)
Phone (home)

Email
Cell

-and-

TENANT(S)

Name(s)

THE OCCUPANTS

Name all adults and/or children who will occupy the premises

Type of Property

Only tenants and occupants named may live in the premises without written consent of the landlord.

THE PREMISES AND MANAGEMENT

2. The landlord will rent to the tenant and the tenant will rent from the landlord the following:

Street
City / Town
Postal Code

Tenant's mailing address (if different from above)

Tenant's Phone Number (work)
(home)

E-mail
Cell

Next of Kin
Emergency Contact Phone Number(s)

3. The current agent or property manager for the landlord:

Name

Address
Phone Number (work)
(home)

E-mail
Cell

4. The current superintendent for the building:

Name

Address

Phone Number
Emergency Phone Number

E-mail
Cell

SERVING OF DOCUMENTS

5. All Notices to Terminate or service of documents to the landlord shall be in writing and served in person, by registered mail, or by any other means authorized by the Landlord to:

the landlord / owner (and/or) the agent or property manager
the superintendent at the above noted addresses.

BEGINNING AND TERM OF AGREEMENT

6. The tenancy begins on the day of , 20 and this shall be the anniversary date.

The term is to run from year to year , from month to month , from week to week and the tenancy continues until the landlord or the tenant gives proper notice to terminate.

OR

The tenancy is for a fixed term, beginning on the day of , 20 and ending on the day of , 20.

AMOUNT OF RENT

7. The tenant will pay rent of $ per by:

Cash    Cheque    Other

Rent is due on the day of each month/week and is payable to

INCLUDED ITEMS

8. The following items, appliances, and services are included in the rent: (Check only those things that are included and provide additional information if required.)

stove    refrigerator    laundry facilities    dishwasher    furniture    carpets    window coverings

natural gas    cable service    heat    water    garbage collection    electricity

sewage disposal    other (define)

parking    # of spaces    space #

RESPONSIBILITY OF THE TENANT

The tenant is responsible for the following:

Lawn care

Late payment charges

Snow removal

Returned cheque charges

Garbage removal

Parking @ $ / month # of spaces

Tenant insurance

9. Additional obligations

DEPOSIT

10. A deposit is not required

OR

A deposit of $ (not to exceed one month’s rent) will be collected by landlord.

INSPECTION REPORT

An inspection of the premises and the preparation of a written inspection report signed by the landlord and tenant and prepared within 1 day of the start of the tenancy and within 1 day of the end of the tenancy is recommended. If an inspection report is prepared, it shall form part of the agreement.

A form of inspection report is attached to the agreement.

An inspection report is not attached.

MISCELLANEOUS

11. The landlord and tenant promise to comply with the conditions set out in Schedule “A.” The tenant acknowledges receipt of the rules of the residential premises and residential property which are attached hereto as Schedule “.”

12. If the rent is unpaid one day after the due date, the landlord has the right to file an application to the Ontario Rent Tribunal for rent arrears. If the tenant does not pay the rent within two weeks, eviction can occur.

13. All Notices to Terminate must be in writing. The tenant must give 60 days notice in writing to the landlord before the rent is due.

14. This agreement is for the benefit of and is binding on the landlord and tenant and their heirs, executors, administrators, and assigns.

15. Any or all tenants signing this lease take full responsibility for all terms and conditions.

SIGNATURES

Attachments (Initials required)

The tenant has received a copy of the signed agreement within 21 days of the date of the signing of the agreement.

The tenant has read, signed, and received the rules and attachments to this agreement.

Other

SIGN BOTH COPIES SEPARATELY

Date

Landlord

ANY OR ALL TENANTS SIGNING THIS AGREEMENT TAKE FULL RESPONSIBILITY FOR ALL OF ITS TERMS AND CONDITIONS.

Date

Tenant

Date

Tenant

Date

Tenant

Schedule “A”

The following conditions apply where the relationship of landlord and tenant exists, regardless of any agreement, declaration, lease, waiver, or other statement to the contrary:

Conditions:

1. Sublet - The tenant may assign or sublet the residential premises to another person with the consent of the landlord.

2. Repairs - Landlord’s duties and tenant’s duties apply, including emergency repairs.

3. Locks - Neither the tenant nor the landlord may change or add a lock or security device unless both agree.

4. Entry of Residential Premises by the Landlord - Entry may occur only under permitted circumstances.

5. Pets and Smoking - If the tenancy agreement does not permit pets or smoking, the landlord may give a Notice of Termination.

6. Application of the Tenant Protection Act - Terms may not contradict rights or duties under the Act.

7. Arbitration of Disputes - A tenant has the right to apply for arbitration to resolve a dispute.

8. Additional Terms

(Write down any additional terms)

Landlord signature

Date

Tenant signature

Date

Tenant signature

Date

Enter text✕

What the Ontario Residential Tenancy Agreement Is and When It Applies

The Ontario Residential Tenancy Agreement is a written lease used to record terms between a landlord and tenant for residential rental housing in Ontario. It sets out the parties, the rental unit, term length, rent amount and payment schedule, security deposit or rent deposit provisions, maintenance responsibilities, and notice and termination rules. While this guide explains how to complete and manage the form, local statutes and the Landlord and Tenant Board govern enforceability and dispute resolution; confirm provincial requirements before finalizing any tenancy agreement.

Why a Professional Agreement Matters for Landlords and Tenants

A clear, complete Residential Tenancy Agreement reduces disputes, documents expectations, and creates enforceable obligations for both parties. Properly completed agreements streamline move-in, rent collection, maintenance, and any later adjudication or enforcement proceedings.

Why a Professional Agreement Matters for Landlords and Tenants

Who Typically Prepares and Signs This Agreement

Landlords, property managers, and tenants commonly complete this agreement when entering a tenancy.

  • Individual landlords managing one or more rental units, responsible for maintenance and legal notices.
  • Professional property managers overseeing multiple units and requiring consistent, auditable lease records.
  • Tenants who must document identity, payment obligations, and agreed move-in/move-out conditions.

Accurate completion benefits all parties by documenting rights and obligations and by simplifying future disputes or compliance tasks.

Representative Signers and Their Roles

Landlord — Owner

A landlord or owner signs to accept tenants and confirm property condition, rent terms, and permitted occupants. Their signature creates landlord obligations for maintenance, notice, and compliance with provincial tenancy law.

Tenant — Renter

A tenant signs to confirm identity, rent payment schedule, and acceptance of property condition. The tenant's signature creates tenant obligations for rent, care of the premises, and compliance with the agreement.

Essential Fields the Agreement Must Contain

Tenant Name: Full legal name(s)
Landlord Name: Full legal name or company
Rental Address: Street, unit, city, postal code
Term Dates: Start and end date
Rent Details: Amount and due date
Security Deposit: Amount and permitted use

Consequences of an Incorrect or Incomplete Agreement

unenforceable clause: May be void in dispute
Deposit issues: Wrong handling leads to claims
Late-payment ambiguity: Disputes over fees
Improper notice: Eviction or termination delays
Missing signatures: Limits enforceability
Noncompliance fines: Penalties under provincial law

Common Errors to Avoid When Preparing the Agreement

  • Using informal or abbreviated names that do not match government ID increases the risk of identity or enforcement disputes.
  • Leaving critical fields blank—start date, rent amount, or deposit terms—creates ambiguity that can lead to tenant or landlord claims.
  • Failing to attach condition reports or move-in photos removes evidence of pre-existing damage and complicates security deposit disputes.
  • Assuming verbal modifications are binding without a signed amendment risks inconsistent expectations and weak legal standing.

Core Sections to Include in a Professional Tenancy Agreement

A complete agreement organizes the tenancy into clear sections covering identity, property, financial terms, obligations, notices, and dispute handling.

Parties

Identify landlord and tenant with full legal names and contact details; include corporate entity information where applicable.

Premises

Describe the rental unit precisely, including unit number, common areas, included appliances, and parking if applicable.

Term

Specify fixed-term or periodic tenancy, start and end dates, renewal terms, and notice requirements for termination or extension.

Rent & Payment

State rent amount, payment frequency, acceptable payment methods, late fees if permitted, and rent increase clauses if allowed.

Repairs & Maintenance

Allocate responsibility for routine maintenance, emergency repairs, and procedures for reporting and approving repairs.

Termination & Notices

Detail valid reasons for termination, required notice periods, and where notices must be delivered.

Step-by-Step: How to Complete the Ontario Residential Tenancy Agreement

Follow these steps to prepare a complete, consistent agreement and reduce later disputes.

  • 01
    Collect IDs: Obtain government ID and contact details for all parties.
  • 02
    Enter premises: Record unit address and included items accurately.
  • 03
    Set financials: Specify rent, due date, deposit, and payment method.
  • 04
    Sign and date: Have all parties sign and date the signature blocks.

Where to Send and Store Signed Copies

After signing, provide copies to each party and keep an additional record for dispute resolution or board filing if required.

  • Tenant Copy: Give a signed copy to the tenant immediately.
  • Landlord Copy: Retain a signed copy in the landlord's records.
  • Property Manager: Upload to management portals and tenant files.
  • Dispute Filings: Use copies when contacting the Landlord and Tenant Board if needed.

Configuring a Digital Signing Workflow for the Agreement

Set up a predictable digital workflow to collect signatures, record audit data, and store final PDFs in a secure repository.

Field Configuration
Signer Order Landlord then tenant
Authentication Email link or SMS code
Audit Trail Enable timestamps and IP logging
Storage Secure cloud folder (PDF/A recommended)

Digital Signing Considerations and File Format Support

Choose a signing platform that produces PDF audit trails, supports secure authentication, and exports signed PDFs.

  • File Formats: PDF, DOCX accepted
  • Integrations: Work with Google Workspace or Microsoft 365
  • Authentication: Email, SMS, or SSO options

Timelines and Typical Timing Considerations

Timing rules for notice, repairs, and retention vary by jurisdiction; confirm provincial Landlord and Tenant Board guidance for exact periods.

Lease Start Date:

Specify the exact move-in and lease commencement date

Rent Due Date:

State monthly due date and acceptable grace period

Repair Response:

Document expected repair response times and emergency contacts

Notice to Terminate:

Outline how notices must be delivered and accepted

Record Retention:

Retain signed agreements and condition reports per retention policy

Real-World Feedback on Digital Document Workflows

Organizations using digital signing platforms report faster turnaround and easier recordkeeping across document types, including rental agreements.

Brian Fitzgibbons — COO

The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

  • This simplicity reduces back-and-forth in lease execution.
  • The net effect is faster lease acceptance and fewer incomplete transactions that require follow-up.

Tim Martin — Founder

I can process and execute all of these documents online with 100% compliance and built-in security.

  • Mobile and offline signing support was especially valuable.
  • That flexibility enabled timely lease signings even when parties could not meet in person.

Comparison: eSignature Pricing and Core Features (Signers and IT Teams)

High-level vendor pricing and feature availability to consider when executing tenancy agreements electronically; signNow is listed first for comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial, no card Varies by plan Varies by plan Yes, limited trial Yes, limited trial
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Key Milestones from Preparation to Retention

A sequential view of important stages from drafting through long-term retention to ensure compliance and availability for disputes.

01

Draft Agreement

Prepare the template and attach condition reports before tenant review.

02

Execute Signatures

Collect signatures from all parties and record timestamps and identity evidence.

03

Provide Copies

Deliver signed copies to tenant, landlord, and property manager promptly.

04

Retain Records

Store signed PDF and audit trail securely for the recommended retention period.

Frequently Asked Questions and Troubleshooting

Answers to common questions about e-signing, notarization, and practical issues when using a Residential Tenancy Agreement.


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