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Oregon Corporation Business Form

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BY-LAWS OF CORPORATION

INSTRUCTIONS FOR COMPLETING

Example: will become JOHN DOE.

ARTICLE ONE

The full name of the corporation must be provided at the top of the page and in Article I, Section 1 of the bylaws.

Field [1] - Name of Corporation:

Field [2] - Provide address of principal office and registered office:

Field [3] - City that the Principal Office is located:

Field [4] - City that the Registered Office is located:

ARTICLE TWO

An annual meeting date must be scheduled and set out under Article II, Section 1 with a year for the first meeting after the organization meeting.

Field [5] - Year of first meeting after organization meeting:

ARTICLE THREE

At least one director should be provided for in Article III, Section 2.

Field [6] - Spelled out number of directors:

Field [7] - Number form of the number of directors:

ARTICLE FOUR

In Article IV, Section 1, you must name the officers, such as President, Vice-President, Secretary and/or Treasurer. The same individual may hold two or more offices, except that the same person cannot be both the President and the Secretary unless there is only one stockholder.

Field [8] - Name officers of the corporation:

BY-LAWS OF

________________________

ARTICLE I. NAME AND LOCATION

SECTION 1. The name of this corporation shall be .

SECTION 2. The Principal office of the corporation in the State of Oregon shall be , , Oregon and its initial registered office in the State of Oregon shall be , OR.

ARTICLE II. SHAREHOLDERS

SECTION 1. Annual Meeting. The annual meeting of the shareholders shall be held on the second Tuesday of the month of December in each year, beginning with the year at the time designated by the Board of Directors.

SECTION 2. Special Meeting. Special meetings of the shareholders, for any purpose or purposes, unless otherwise prescribed by statute, may be called by resolution of the Board of Directors or by the President at the request of the holders of not less than a majority of all the outstanding shares of the corporation entitled to vote on any issue proposed to be considered at the meeting.

SECTION 3. Place of Meeting. The Board of Directors may designate any place, either within or without the State of Oregon unless otherwise prescribed by statute as the place of meeting for any annual meeting or for any special meeting of shareholders.

SECTION 4. Notice of Meeting. Written or printed notice stating the place, day and hour of the meeting shall be delivered not less than ten (10) nor more than sixty (60) days before the date of the meeting.

SECTION 5. Closing of Transfer Books or Fixing of Record Date. For the purpose of determining shareholders entitled to notice of or to vote at any meeting of shareholders or any adjournment thereof, the Board of Directors may provide that the stock transfer books shall be closed for a stated period.

SECTION 6. Shareholders' List. After fixing a record date, the officer or agent having charge of the share ledger of the corporation shall prepare an alphabetical list of all persons entitled to notice and to represent shares at such meeting.

SECTION 7. Quorum. A majority of the outstanding shares of the corporation entitled to vote, represented in person or by proxy, shall constitute a quorum at a meeting of shareholders.

SECTION 8. Proxies. At all meetings of shareholders, a shareholder may vote by proxy executed in writing by the shareholder or by his duly authorized attorney-in-fact.

SECTION 9. Voting of Shares. Subject to the provisions of Section 12 of this Article II, each outstanding share entitled to vote shall be entitled to one vote upon each matter submitted to a vote at a meeting of shareholders.

SECTION 10. Voting of Share by Certain Holders. Shares standing in the name of another corporation may be voted by such officer, agent or proxy as the By-Laws of such corporation may preserve.

SECTION 11. Informal Action by Shareholders. Unless otherwise provided by law, any action required to be taken at a meeting of the shareholders may be taken without a meeting if a consent in writing is signed by all of the shareholders entitled to vote with respect to the subject matter thereof.

SECTION 12. Cumulative Voting. Unless otherwise provided by law, at each election for Directors every shareholder entitled to vote shall have the right to vote cumulatively.

ARTICLE III. BOARD OF DIRECTORS

SECTION 1. General Powers. The business and affairs of the corporation shall be managed by its Board of Directors except as otherwise herein provided.

SECTION 2. Number, Tenure and Qualifications. The number of Directors of the corporation shall be ().

SECTION 3. Regular Meetings. A regular meeting of the Board of Directors shall be held without other notice than this By-Law immediately after, and at the same place as the annual meeting of shareholders.

SECTION 4. Special Meetings. Special meetings of the Board of Directors may be called by or at the request of the President or any Director.

SECTION 5. Notice. Notice of any special meeting shall be given at least five (5) days previously thereto by notice personally given or mailed to each Director at his business address, or by telegram.

SECTION 6. Quorum. A majority of the number of Directors fixed by Section 2 of this Article III shall constitute a quorum for the transaction of business at any meeting of the Board of Directors.

SECTION 7. Manner of Acting. The act of the majority of the Directors present at a meeting at which a quorum is present shall be the act or the Board of Directors.

SECTION 8. Compensation. By resolution of the Board of Directors, the Directors may be paid their expenses, if any, of attendance at each meeting of the Board of Directors.

SECTION 9. Presumption of Assent. A Director present at a meeting at which action on any corporate matter is taken shall be presumed to have assented unless dissent is entered in the minutes.

SECTION 10. Informal Action by Board of Directors. Any action required to be taken at a meeting of the Directors may be taken without a meeting if a consent in writing is signed by each director.

ARTICLE IV. OFFICERS

SECTION 1. Number. The officers of the corporation shall be a , [President, one or more Vice-Presidents and a Secretary], each of whom shall be elected by the Board of Directors.

SECTION 2. Election and Term of Office. The officers of the corporation to be elected by the Board of Directors shall be elected annually by the Board of Directors at the first meeting of the Board of Directors held after each annual meeting of the shareholders.

SECTION 3. Removal. Any officer or agent elected or appointed by the Board of Directors may be removed by the Board of Directors whenever in its judgment the best interest of the corporation would be served thereby.

SECTION 4. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification or otherwise, may be filed by the Board of Directors for the unexpired portion of the term.

SECTION 5. President. The President shall be the principal executive officer of the corporation and, subject to the control of the Board of Directors, shall in general supervise and control all of the business and affairs of the corporation.

SECTION 6. Vice-President. The Board of Directors may determine when there is a need for a Vice-President or Vice-Presidents.

SECTION 7. Secretary. The Secretary shall keep the minutes of meetings and have charge of the corporate records.

SECTION 8. Salaries. The salaries, compensation and other benefits, if any, of the officers shall be fixed from time to time by the Board of Directors.

ARTICLE V. CONTRACTS, LOANS, CHECKS AND DEPOSITS

SECTION 1. Contracts. The Board of Directors may authorize any officer or officers, agent or agents, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation.

SECTION 2. Loans. No loans shall be contracted on behalf of the corporation and no evidence of indebtedness shall be issued in its name unless authorized by a resolution of the Board of Directors.

SECTION 3. Checks, Drafts, etc. All checks, drafts, or other orders for the payment of money, notes or other evidences of indebtedness issued in the name of the corporation shall be signed by such officer or officers as shall from time to time be determined by resolution of the Board of Directors.

SECTION 4. Deposits. All funds of the corporation not otherwise employed shall be deposited from time to time to the credit of the corporation in such banks as the Board of Directors may select.

ARTICLE VI. CERTIFICATES FOR SHARES AND THEIR TRANSFER

SECTION 1. Certificates for Shares. Certificates representing shares of the corporation shall be in such form as shall be determined by the Board of Directors.

SECTION 2. Transfer of Shares. Transfer of shares of the corporation shall be made only on the stock transfer books of the corporation by the holder of record thereof or by his legal representative.

ARTICLE VII. FISCAL YEAR

The fiscal year of the corporation shall begin on the 1st day of January and end on the 31st day of December in each year.

ARTICLE VIII. DIVIDENDS

The Board of Directors may from time to time declare, and the corporation may pay dividends on its outstanding shares in the manner and upon the terms and conditions provided by law and its Articles of Incorporation.

ARTICLE IX. SEAL

The Board of Directors shall provide a corporate seal which shall be circular in form and shall have inscribed thereon the name of the corporation and the state of incorporation and the words "Corporate Seal."

ARTICLE X. WAIVER OF NOTICE

Unless otherwise provided by law, whenever any notice is required to be given to any shareholder or Director of the corporation under the provisions of these By-Laws or under the provisions of the Articles of Incorporation, a waiver thereof in writing, signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be equivalent to the giving of such notice.

ARTICLE XI. AMENDMENTS

These By-Laws may be altered, amended or repealed and new By-Laws may be adopted by a majority vote of the Board of Directors at any annual Board of Directors meeting or at any special Board of Directors meeting when the proposed amendment has been set out in the notice of such meeting.

Signature:

Title:

Date:

Enter text✕

What the Oregon Corporation Business Form Is

The Oregon Corporation Business Form is the filing package used to create and register a business corporation with the State of Oregon. It typically includes Articles of Incorporation (or equivalent), organizer and registered agent information, stock authorization, and an effective date. Submitting a completed form to the Oregon Secretary of State activates the corporation as a separate legal entity, subject to state filing fees, ongoing annual reports, and applicable corporate governance requirements under Oregon law.

Why this form matters for your business

Filing the Oregon Corporation Business Form establishes legal existence, limits owner liability, and creates a framework for issuing stock and appointing officers. Proper preparation ensures compliance with state requirements and preserves rights to operate, contract, and raise capital.

Why this form matters for your business

Who commonly completes this form

The form is completed by organizers, incorporators, or attorneys when forming a corporation in Oregon.

  • Founders and incorporators: Individuals or groups creating a C or S corporation in Oregon who enter entity name, purpose, registered agent, and stock details.
  • Registered agents and attorneys: Professionals who file the Articles, accept service of process, and ensure statutory compliance for the corporation.
  • Corporate administrators: In-house legal or finance staff who prepare filings, coordinate signatures, and track annual report deadlines.

Use the form when you intend to create a state-chartered corporation and want corporate protections, stock issuance authority, and a formal governance structure.

Step-by-step: completing and filing the Oregon form

A straightforward sequence reduces errors and shortens processing time when creating a corporation in Oregon.

  • 01
    Prepare Documents: Draft Articles with accurate names, addresses, and stock terms.
  • 02
    Designate Agent: Confirm registered agent availability and enter a physical Oregon address.
  • 03
    Sign and Review: Have incorporator(s) sign; verify all fields are complete.
  • 04
    Submit Filing: File with the Secretary of State online or by mail and pay applicable fees.

Filing flow: where the form goes and what happens

Understanding the routing and state review process helps set expectations for acceptance and next steps.

  • Upload or Mail: Send completed Articles to the Oregon Secretary of State for review.
  • State Review: Secretary of State staff check completeness and name availability.
  • Processing Decision: If accepted, the office files and returns confirmation; corrections trigger resubmission.
  • Record Keeping: Retain filed copies for corporate records and future compliance.

Configuring a digital workflow for the form

When using an eSignature and document management platform, set these fields and options to mirror the paper process.

Field Configuration
Signature Block Require signature and date fields for incorporators and registered agent.
Authentication Use email verification or SMS code for signer attribution.
Templates Create a reusable Articles template with locked essential fields.
Retention Set automated archival and export to secure storage in PDF/A format.

Digital submission and platform requirements

Choose a platform that supports secure PDF, audit trails, and common integrations for filing workflows.

  • File Formats: PDF and DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS, or advanced options

Ensure the platform stores detailed audit logs, supports export to state-acceptable PDFs, and can retain records according to regulatory requirements.

Core sections included in a professional filing

A complete Oregon Corporation Business Form addresses entity identity, governance, contact points, and stock structure to meet state filing expectations.

Entity Name

The official corporate name with required designator; availability must be confirmed with the Oregon Secretary of State before filing to avoid rejection.

Registered Agent

Name and Oregon street address of the agent for service of process; this contact must be continuously available during business hours.

Authorized Stock

Total number of shares, par value, and class structure; clarity here prevents later shareholder disputes and supports capitalization planning.

Incorporator Details

Names and addresses of incorporators who sign the Articles and initiate the filing; their signatures validate the document for state acceptance.

Purpose Clause

A short statement of corporate purpose; many filers use a broad purpose phrase to allow general business activity.

Effective Date

The date the corporation becomes active — either upon filing or a specified later date — which affects tax and reporting timelines.

Supporting documents commonly included

Attach these documents when relevant to streamline registration and initial compliance steps.

Initial Bylaws

Adopt draft corporate bylaws to establish internal governance; these are kept with corporate records though not always filed with the state.

Shareholder Agreements

If founders have private arrangements, include executed shareholder agreements to clarify ownership, transfer restrictions, and voting rules.

Organizational Minutes

Record initial board or incorporator meetings electing officers and approving issuance of shares; these support corporate formalities.

IRS Filings

Prepare federal tax registrations such as EIN application and, if applicable, S corporation election documents.

Important post-filing timelines to track

After incorporation, specific dates trigger reporting, tax, and administrative obligations — monitor them to avoid penalties.

Annual Report:

Oregon requires an annual report; due date varies by filing cycle and must be filed to maintain good standing.

EIN Application:

Apply for an Employer Identification Number promptly after formation to meet payroll and tax registration needs.

S Election Deadline:

If electing S corporation status, file Form 2553 by deadline rules to take effect for the desired tax year.

State Taxes:

Register for state tax accounts soon after formation to ensure sales, payroll, and other obligations are met.

Record Retention Start:

Retention periods generally begin on the effective date of formation or date of the specific transaction.

Common errors that delay acceptance

  • Incorrect or unavailable entity name: filing a name that conflicts with a registered business triggers rejection and requires renaming.
  • Missing registered agent or wrong address: a non‑deliverable agent address often results in refiling and processing delays.
  • Ambiguous stock authorization: unclear share classes or totals can create disputes and require amendments post‑formation.
  • Unsigned or improperly signed Articles: lacking required incorporator or officer signatures will typically cause a filing to be rejected.

Consequences of mistakes or missed filings

Loss of Good Standing: Risk of administrative dissolution
Late Fees: State penalties and interest may accrue
Tax Exposure: Missed registrations can lead to tax assessments
Personal Liability: Failing corporate formalities risks piercing the corporate veil
Contract Invalidity: Unclear authority can invalidate agreements
Increased Legal Costs: Corrections and counsel fees escalate expenses

Real-world examples of online formation and signing

These brief case summaries show practical outcomes when teams digitize formation and signature workflows.

Optica Ventures LLC

Optica streamlined filings with digital forms and secure signatures

  • The team reduced turnaround time by several days
  • The interface was simple for staff and customers, and records were stored centrally for audit readiness.

Martin Properties

A real estate founder processed corporate documents entirely online

  • Mobile and offline signing supported timely closings
  • The firm executed filings and retained compliant records without in-person meetings.

How corporate eSignature workflows compare

Compare basic capability trade-offs when choosing a signing solution for formation and compliance workflows.

Criteria signNow DocuSign
Starting Price $8/user/mo $15/user/mo
Bulk Send
Audit Trail
Envelope Cap no cap 100 envelopes/user/year

eSignature pricing snapshot for corporation filings

Pricing models and compliance options differ; signNow is listed first to align with common comparisons for formation workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Practical tips for accurate and efficient filing

Adopt consistent preparation, review, and storage procedures to minimize rejections and compliance risk.

Confirm name availability early
Search the Oregon Secretary of State business registry before preparing final Articles to avoid rejections and delays caused by name conflicts.
Use a designated registered agent
Appoint a reliable agent with a physical Oregon address and keep contact details current to ensure service of process and official communications are received.
Lock key fields in templates
When using digital templates, lock required fields such as entity name and share authorization to prevent accidental edits and preserve consistent filings.
Archive certified copies securely
Store certified filed documents and audit trails in immutable formats and maintain backups for the full retention period required by tax and industry regulations.

Frequently asked questions about the Oregon Corporation Business Form

Answers to common points of confusion when completing or submitting formation documents in Oregon.


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