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Lease Agreement

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COMMERCIAL SUB-LEASE AGREEMENT

THIS AGREEMENT made, entered into and executed this day of , 20 by and between (hereinafter "Sub-Lessor") and (hereinafter called "Sub-Lessee"). Sub-Lessor and Sub-Lessee contract and agree as follows:

1. Sub-Lessor hereby leases unto Sub-Lessee the following land and any improvements thereon: (hereafter "the leased property").

2. The term of this lease shall be for the following term: The provisions of this Sub-Lease are subject to the term restrictions of the original lease. The original lease is dated between and Sub-Lessor. Sub-Lessee shall comply with all the terms of the original lease.

3. During the primary term, Sub-Lessee shall pay to Sub-Lessor, as rental, the sum of Dollars ($) per year, in advance, on or before of each year. During any extended term, Sub-Lessee shall pay to Sub-Lessor, as rental, the sum of Dollars ($) per year, in advance, on or before of each year.

4. The leased property may be used for the following purposes and for no other purposes:

5. (A) Indemnity. Sub-Lessor and Sub-Lessee shall indemnify and save harmless the other from any and all losses, fines, suits, damages, expenses, claims, demands and actions of any kind resulting from their negligence, breach, or violation or non-performance of any condition hereof.

(B) Insurance: Sub-Lessee shall, during the entire term of the Lease keep in full force and effect a policy of public liability insurance with respect to the Property and the business operated by Sub-Lessee in the Property and which the limits of general liability shall be in the amount of ($) combined single limit, naming Sub-Lessor as additional insured. Such coverage shall include a broad form general liability endorsement. The policy shall contain a clause that the Sub-Lessee will not cancel or change the insurance without first giving the Sub-Lessor ten (10) days prior written notice.

Sub-Lessor shall during the term hereof, at it's sole expense, provide and keep in force insurance on the building against loss or damage by fire and extended coverage, in an amount equal to one hundred percent (100%) of the full insurable value thereof, which insurance shall be placed with an insurance company or companies approved by Sub-Lessor and licensed to do business in the State of . The term "full insurable value" shall mean actual replacement value of the building (exclusive of costs of excavation, foundations and footing below ground level). The insurance required under this paragraph shall be carried in the name of the Sub-Lessor and Sub-Lessee and shall provide that any proceeds thereunder shall be paid to Sub-Lessor and Sub-Lessee and any applicable mortgage holder, according to their respective interests.

Duplicate originals or certificates of insurance of the policies provided shall be furnished by Sub-Lessor and Sub-Lessee to each other and shall contain an agreement by the insurer that such policy or policies shall not be canceled without at least ten (10) days prior notice to the Sub-Lessor and Sub-Lessee.

Sub-Lessee shall pay all taxes assessed against all personal property located on the premises and shall also pay all privilege, excise and other taxes duly assessed. Sub-Lessee shall pay said taxes when due so as to prevent the assessment of any late fees or penalties.

6. Sub-Lessee shall pay for all water, electricity, and other utilities used on the premises.

7. (A) Sub-Lessor's Repairs: Sub-Lessor shall be solely responsible for maintaining the roof, foundation and exterior of the building and all parking areas in good repair for their intended use.

(B) Other Repairs: All repairs, maintenance, replacement or reconstruction to the interior of the portion of the building leased by Sub-Lessee, including but not limited to replacement of glass doors and windows and repair of the plumbing, are to be made by Sub-Lessee at Sub-Lessee's expense. If Sub-Lessee fails to make such repairs or replacements promptly or within fifteen (15) days of occurrence, Sub-Lessor may, at its option, make such repairs or replacements and Sub-Lessee shall repay the costs thereof to Sub-Lessor on demand.

8. Sub-Lessee will keep the leased property in a clean and wholesome condition and will comply at all times with all lawful health and police regulations.

9. Sub-Lessee shall promptly comply with all of the ordinances of the City of or of any other governmental body applicable for said premises and to all ordinances and requirements enforced by the state board of health, sanitary, fire or police departments of the City of for the correction, prevention and abatement of nuisances in and about or connected with the Property because of Sub-Lessee's use thereof during the term of this Agreement, all at Sub-Lessee's expense. Sub-Lessee shall provide for the removal of its own trash, waste paper, boxes and cartons and shall not permit any accumulation of such materials. Sub-Lessee shall not engage in any act which shall constitute a nuisance.

If Sub-Lessee shall make default in the payment of the rent, or any part thereof or any other sums due under the terms hereof, when due as herein provided, or in any of the other covenants, agreements, conditions or undertakings herein contained, and such default shall continue for thirty days after notice thereof in writing to Sub-Lessee, or if (a) any proceeding under the bankruptcy act of the United States is begun by or against the Sub-Lessee, and an order of adjudication, or order approving the petition, be entered in such proceedings, or (b) a receiver or trustee is appointed for substantially all of the Sub-Lessee's business or assets, or (c) if Sub-Lessee shall make an assignment for the benefit of creditors, or (d) if Sub-Lessee shall vacate or abandon the leased property, then, and in any such event, it shall be lawful for the Sub-Lessor, at his election, to declare the term hereof ended and to re-enter the leased property, and to repossess and enjoy the said premises and any buildings and improvements situated thereon without such a re-entry and repossession working a forfeiture of the rents to be paid and the covenants to be performed by the Sub-Lessee during the full term of this agreement. If any default shall be made in any covenant, agreement, condition, or undertaking which cannot with due diligence be cured within a period of 30 days, and if notice thereof in writing shall have been given to the Sub-Lessee, and if the Sub-Lessee, prior to the expiration of 30 days from and after the giving of such notice, shall commence to satisfy the cause of such default and shall proceed diligently and with reasonable dispatch to take all steps and do all work required to cure such default, then the Sub-Lessor shall not have the right to declare said term ended by reason of such default; provided, however, that the curing of any default in such manner shall not be construed to limit or restrict the right of Sub-Lessor to declare the said term ended and enforce all of their rights and remedies hereunder for any other default not so cured.

The foregoing provision for the termination of this lease for any default in any of its covenants shall not operate to exclude or suspend any other remedy of the Sub-Lessor for breach of any of said covenants, or for the recovery of said rent for the full term, and in the event of the termination or default in any of the terms of this lease as aforesaid.

10. Sub-Lessee shall permit Sub-Lessor and his agents to enter the Property at all reasonable times for any of the following purposes to inspect the same: (i) to maintain the building in which the said premises are located, (ii) to make repairs to the Property as the Sub-Lessor is obligated or may elect to make, and (iii) to post notices of non-responsibility for alterations or additions or repairs.

11. If Property, including improvements thereon, are injured by fire or other casualty, Sub-Lessee shall have the exclusive right and option to either terminate this Agreement or reconstruct and/or repair the said damaged improvements and continue this Lease under its terms and conditions as if no such casualty occurred by giving written notice to Sub-Lessor of Sub-Lessee's intention to so continue this Lease within thirty (30) days after the date of said damage or casualty. In the event that Sub-Lessee so elects to continue this Lease, any insurance proceeds payable as a result of said fire or casualty shall be first applied to pay the reconstruction or repair of said improvements, and any balance of such insurance proceeds after payment of said reconstruction or repair shall be paid to whoever owns the insurance policy under which payment is made.

12. If, during the term of this Agreement, the Property shall be taken or condemned, either in whole or part, by competent authorities for public or quasi-public use, Sub-Lessee shall have the option to terminate this Agreement as of the date of taking. If Sub-Lessee elects not to terminate this Agreement, then this Agreement shall continue in full force and effect.

13. It is understood and agreed that the relationship of the parties hereto is strictly that of Sub-Lessor and Sub-Lessee and that the Sub-Lessor has no ownership in the Sub-Lessee's enterprise and the Agreement shall not be construed as a joint venture or partnership. The Sub-Lessee is not and shall not be deemed to be an agent or representative of the Sub-Lessor.

14. All covenants, conditions and agreements and undertakings contained in this Agreement shall extend to and be binding on the respective heirs, successors and assigns of the respective parties hereto the same as if they were in every case named and expressed.

15. It is further understood and agreed by and between the Sub-Lessor and Sub-Lessee that, on account of breach or default by either party of any of their obligations hereunder, it shall become necessary for the other party to employ and/or consult with an attorney to give advice, or to enforce or demand any of either party's rights or remedies hereunder, then, and in any such event, the defaulting or breaching party shall pay all attorney fees, court costs and other expenses occasioned by such default(s) or breach(es).

16. Written notice to Sub-Lessee, all rent checks and all notices from Sub-Lessee to Sub-Lessor shall be served or sent to:

Until further written notice to Sub-Lessor, all notices from Sub-Lessor to Sub-Lessee shall be served or sent to Sub-Lessee at the following address:

All notices to be given under this Agreement shall be in writing and shall be served personally or sent by United States certified or registered mail.

17. This Agreement contains all of the agreements and conditions made between the parties hereto and may not be modified orally or in any other manner other than by agreement in writing signed by all parties hereto or their respective successors in interest.

18. If any section, paragraph, sentence or portion of this Agreement or the application thereof to any party or circumstance shall, to any extent, be or become invalid or illegal, such provision is and shall be null and void, but, to the extent that said null and void provisions do not materially change the overall agreement and intent of this entire agreement, the remainder of this Agreement shall not be affected thereby and each remaining provision of this Agreement shall be valid and enforceable to the fullest extent provided by law.

19. This Agreement shall be governed by and construed in accordance with the laws of the State of

20. This Sub-Lease is executed with the written consent of the original Lessor to allow Lessor to Sub-Lease the premises, which consent is attached hereto.

21. Sub-Lessee shall have the right to make such alterations and improvements to the Property as it deems necessary or desirable upon giving written notice of same to Sub-Lessor. Such alterations and improvements shall comply with all applicable construction laws and regulations and shall conform generally with the existing improvements on the Property. The Sub-Lessee shall keep the Property free from any and all liens arising out of the work performed or materials furnished in making such improvements.

22. Additional Provisions:

***

WITNESS the signatures of the parties, this the day of , 20

Sub-Lessor:

By:

Sub-Lessee:

By:

Enter text✕
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What a Lease Agreement Is and when it’s used

A Lease Agreement is a legally binding contract that sets the rights and responsibilities between a landlord and tenant for use of real property for a defined term. It describes the premises, rent, security deposit, permitted uses, maintenance obligations, utilities, default remedies, and renewal or termination procedures. Leases can be residential or commercial and may attach exhibits such as property rules, parking assignments, or lead paint disclosures. Properly completed, signed, and retained, a lease provides enforceable remedies and a clear record of agreed terms between the parties.

Why a clear Lease Agreement matters

A clear Lease Agreement reduces disputes, documents rent and deposit terms, and establishes remedies for default or property damage. It protects both landlord and tenant by defining expectations, saving time and legal costs when enforcing rights.

Why a clear Lease Agreement matters

Who commonly prepares and signs Lease Agreements

Landlords, property managers, tenants, and real estate attorneys routinely create or review lease agreements before occupancy or renewal.

  • Individual landlords managing single properties and short-term rentals.
  • Property management firms handling portfolios and recurring leases.
  • Commercial tenants and business legal teams negotiating terms.

Primary signer profiles

Landlord / Manager

A property owner or manager who signs on behalf of the lessor. They must have authority to lease the property, provide accurate ownership information, and deliver disclosures required by state law and by federal rules such as lead paint or habitability notices.

Tenant / Renter

An individual or entity taking possession under the lease. Tenants must provide accurate legal names, contact details, and valid payment details; corporate tenants typically sign through an authorized officer or agent with documentation of signing authority.

Core sections to include in a professional Lease Agreement

A complete lease organizes core terms into clear sections so obligations, limits, and remedies are easy to find and enforce.

Parties

Identify the full legal names and business type for landlord and tenant plus any authorized agents, and state which party will receive notices.

Premises

Describe the property by street address and unit number; include parking or storage specifics and attach exhibits for floor plans if needed.

Term and Rent

State the lease start and end dates, rental amount, payment schedule, late fees, grace period, and acceptable payment methods.

Security Deposit

Specify deposit amount, conditions for withholding, interest if required by state law, and return procedure at lease end.

Use and Maintenance

List permitted uses, tenant maintenance responsibilities, landlord maintenance obligations, and rules regarding alterations or subletting.

Default and Remedies

Define events of default, cure periods, eviction process, damages, attorneys’ fees, and procedures for lease termination or acceleration.

Essential data fields to capture

Tenant name: Exact legal name
Landlord name: Exact legal name
Property address: Full street address
Lease term: Start and end dates
Rent amount: Monthly or periodic rate
Signature date: MM/DD/YYYY

Step-by-step: prepare, sign, and store a Lease Agreement

Follow these four steps to complete a standard lease from draft to executed copy, focusing on accuracy, authentication, and retention.

  • 01
    Draft terms: Enter parties, premises, rent, and term.
  • 02
    Attach exhibits: Add rules, floor plans, or disclosures.
  • 03
    Authenticate signers: Confirm identity and obtain signatures.
  • 04
    Distribute copies: Provide signed PDFs to all parties and retain originals.

Configure a digital signing workflow

Map fields, signer order, and authentication to match your process before sending a lease for signature.

Field Configuration
Signer order Landlord first | tenant second
Authentication Email + SMS code recommended
Conditional fields Show addenda only when selected
Delivery Auto-email signed copies to all parties

Where to send or file the executed Lease Agreement

Use these destinations as a baseline for distribution and official filing when applicable; requirements depend on local law and lease type.

  • Tenant copy: Email signed PDF to tenant contact.
  • Landlord record: Store executed copy in property file.
  • Property manager: Upload to management system or CRM.
  • Local registry: Record only if local law or lender requires.

Digital signing and file format requirements

Choose a platform that supports secure eSignatures, PDF and DOCX uploads, and retains a complete audit trail.

  • Supported formats: PDF, DOCX, and fillable forms
  • Authentication: Email, SMS code, or stronger
  • Integrations: CRM and cloud storage supported

Key risks if a Lease Agreement is incomplete or incorrect

Missing signature: Enforceability weakened
Incorrect name: Voidable or contested lease
Unclear rent terms: Payment disputes arise
No disclosure: State statutory penalties possible
Improper witnessing: Notarization defects risk challenges
Retention failures: Compliance and audit gaps

Common preparation mistakes to avoid

  • Using informal names instead of legal entity names leads to disputes over who has rights or obligations under the lease.
  • Omitting move-in condition reports or attachments creates disagreements about deposit deductions and property damage claims.
  • Failing to specify permitted use or subletting rules can expose the landlord to unauthorized activities or liability.
  • Relying on unsigned or scanned signatures without an audit trail raises questions about intent and attribution in disputes.

Real-world examples of lease execution and eSigning

These short examples show how organizations manage lease workflows and execute agreements remotely while preserving compliance and records.

Martin Properties — Founder

Tim Martin streamlined lease signings online to maintain compliance and speed

  • He processes and executes documents on mobile or offline when necessary
  • The result is reliable execution with audit trails, faster turnaround, and accessible signed records for property operations and audits.

Optica Ventures — COO

Brian Fitzgibbons emphasized ease of use for internal teams and clients

  • The interface is simple for all parties
  • Easy access and clear signed copies reduced administrative time and improved document consistency across property transactions.

Comparing eSignature vendor pricing and basic features

Basic pricing and feature distinctions for common eSignature vendors. signNow is listed first for comparison consistency across plans and capabilities.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently asked questions about Lease Agreements

Answers to common legal and technical questions about completing, signing, and storing lease agreements using electronic workflows.


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