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Outagamie County CDPG Application Form

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Outagamie County CDPG Application Form

WHEREAS (Recitals)

WHEREAS, Outagamie County (hereafter "County") administers a Community Development and Planning Grant program to support eligible projects that advance local economic development, public infrastructure, housing, and community planning objectives; and

WHEREAS, Applicant Name: (hereafter "Applicant") seeks financial assistance and agrees to comply with program requirements to undertake the Project Title: located at Project Address: .

WHEREAS, the County and Applicant wish to set forth the scope, payment terms, term, confidentiality, and other material terms under which CDPG funds may be awarded and expended.

Applicant Contact Information

Scope of Work (Project Description)

Start Date:    End Date:

Budget and Payment Terms

Late Payment Fee: per month on outstanding balances after days.

Term and Termination

Term Commencement Date: . Termination Date: .

Either party may terminate any award or grant agreement prior to completion for material breach or failure to perform, upon written notice to the other party. Notice Period: days. Termination for convenience by the County may be exercised with reasonable written notice and prorated reimbursement for eligible expenses incurred prior to the effective termination date.

Confidentiality

All non-public information provided by Applicant to the County in connection with this application and any subsequent award shall be maintained in confidence to the extent permitted by law. Notwithstanding the foregoing, the County may disclose records as required by public records law, subpoena, or court order. Applicant acknowledges that certain application materials and award documents may be subject to disclosure pursuant to applicable public records statutes.

Representations, Warranties and Certifications

Applicant certifies that the information contained in this application is true and correct to the best of Applicant's knowledge; that the Applicant has authority to enter into agreements related to the project; that funds requested will be used solely for eligible project costs as described; and that Applicant will comply with all applicable federal, state, and local laws, regulations, and program requirements.

Governing Law; Entire Agreement

This application and any subsequent award document shall be governed by and interpreted in accordance with the laws of the State. This application, together with any award letter or contract executed by the County and the Applicant, constitutes the entire agreement between the County and Applicant with respect to the subject matter and supersedes all prior negotiations and understandings, whether written or oral.

Attachments and Required Documentation

Check all items included with this application:

Certifications and Authorizations

By signing below, Applicant acknowledges and agrees that: (a) submission of this application does not guarantee funding; (b) any award is subject to successful negotiation of an award document and compliance with all program terms; and (c) Applicant will maintain adequate records of expenditures and provide reports and copies of supporting documentation upon request for audit and monitoring purposes.

Applicant

Print Name:

By:

Date:

Outagamie County Representative

Print Name:

By:

Date:

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What the Outagamie County CDPG Application Form Is

The Outagamie County CDPG Application Form is the standardized county-level application used to request Community Development and Planning Grant (CDPG) funds for eligible local projects. It collects applicant identification, project scope and timeline, budget and cost breakdowns, required certifications, and attestation statements needed for county review. The form may require attachments such as project maps, cost estimates, and proof of matching funds. Applicants should confirm county-specific submission formats, required signatures, and any notarization or witness rules that apply to the grant category before filing.

Why This Application Matters for Project Funding

A complete CDPG application documents eligibility, demonstrates fiscal and programmatic readiness, and creates the record the county uses to score and approve awards. Accurate, well-organized submissions reduce processing time and limit requests for clarifying information that can delay funding decisions.

Why This Application Matters for Project Funding

Who Typically Completes the Outagamie County CDPG Application

Applications are usually prepared by municipal staff, nonprofit project managers, or consultants who manage community development initiatives and local infrastructure projects.

  • Municipal staff and planners preparing capital improvement or neighborhood revitalization proposals with municipal oversight and budgetary authority.
  • Nonprofit organizations seeking program or capital funding for community services, housing, or public facilities that require organizational financial documentation.
  • Consultants or grant managers compiling technical attachments, cost estimates, and timeline details on behalf of the applicant organization or jurisdiction.

Confirm who within your organization has signature authority and who will serve as the primary contact for follow-up during county review and contracting.

Step-by-Step: Completing the CDPG Application Form

Follow these steps in order to prepare a complete submission that aligns with Outagamie County review procedures and funding criteria.

  • 01
    Gather Documents: Collect budgets, maps, and proof of matching funds.
  • 02
    Complete Fields: Fill every required field using stated formats.
  • 03
    Sign and Certify: Authorized official signs; notarize if required.
  • 04
    Submit to County: Send via specified channel before the deadline.

How to Configure an Online Submission Workflow

If submitting electronically, set a clear routing order and authentication to ensure timely review and auditability.

Field Configuration
Primary Contact Single email and phone; added as first signer/contact.
Signer Order Set authorized official as final signer in sequence.
Authentication Use email or SMS code for signer verification.
Attachments Require specific file types (PDF, DOCX) and size limits.

Distribution and Technical Options for eSubmission

Choose a platform that supports secure uploads, audit trails, and the file formats required by Outagamie County.

  • Supported Formats: PDF, DOCX, XLSX, image files
  • Common Integrations: Google Workspace, Microsoft 365, Box, NetSuite
  • Authentication Options: Email link, SMS code, or advanced methods

Confirm county guidance for accepted delivery channels (email, portal upload, or physical mail) and retain proof of submission and receipt for audits or appeals.

Typical Electronic Submission Flow

A standard eSubmission workflow creates an auditable record and routes the application through signers and reviewers efficiently.

  • Prepare: Assemble form and attachments.
  • Upload: Place files into the chosen submission portal.
  • Authenticate: Verify signer identity as required.
  • Confirm: Obtain timestamped receipt of delivery.

Key Components of a Professional CDPG Application

A well-prepared application separates core sections clearly, supplies thorough supporting documentation, and presents financials in an auditable, itemized format.

Applicant Information

Complete legal name, federal tax ID, mailing and project addresses, primary contact information, and organizational status to verify eligibility and allow follow-up.

Project Narrative

Provide a concise description of scope, objectives, beneficiary population, and expected outcomes that reviewers can evaluate against program criteria.

Budget Breakdown

Include itemized costs, funding sources, and match amounts; tie each line item to deliverables or phases for transparency during award review.

Schedule and Timeline

Present a clear start-to-finish schedule with milestones and completion dates to support compliance with grant performance deadlines.

Certifications

Attach required signed attestations concerning eligibility, non-discrimination, lobbying, and any environmental or procurement compliance declarations.

Supporting Attachments

Supply maps, photos, engineering reports, cost estimates, and letters of community support when requested to strengthen the application.

Downloading, Saving, and Supporting Documents

Maintain organized files and consistent names for the application and each attachment to simplify review and future audits.

Download Options

Save the filled form as a flattened PDF to preserve formatting and signatures; retain an editable copy for internal records.

File Naming

Use clear names with project, applicant, and date (e.g., ProjectName_OrgName_MMDDYYYY) to ease reviewer navigation.

Required Attachments

Attach budgets, cost estimates, maps, proof of leverage, and any local resolutions or board approvals specified by the county.

Retention Copy

Keep an archival version of the fully executed application and attachments in secure storage for the retention period.

Practical Tips for Accurate, Efficient Completion

Applying these practical measures reduces omissions and speeds county review without changing eligibility or scoring criteria.

Use a Checklist
Create an internal checklist matching county requirements and tick off each item to prevent missed documents and common information errors.
Standardize Numbers
Round and format dollar amounts consistently, reconcile totals across sections, and cross-reference budget line items to narrative activities.
Verify Signatory Authority
Confirm who may sign on behalf of the applicant organization and ensure their title and contact information are current before signature.
Preserve Originals
Retain original signed documents and a timestamped electronic copy to support audits and to comply with retention rules.

Timelines, Deadlines, and Typical Processing Expectations

Know the application window, typical county review timelines, and the timing for award notifications to plan project schedules and cash flows.

Application Window Closes:

Submit by posted county deadline; late submissions are usually ineligible.

County Review Period:

Typical review ranges from 30 to 90 days depending on volume and completeness of submissions.

Funding Notification:

Award decisions are commonly announced in writing within 60 to 120 days after the window closes.

Contract Execution:

Successful applicants usually sign grant agreements within 30 to 60 days after award notification.

Project Closeout:

Final reports and financial reconciliation are due per contract terms, often within 60–180 days of project completion.

Key Milestones from Submission to Closeout

A sequential view of the principal stages helps track progress and ensures no step is overlooked during administration.

01

Submission Deadline

Completed application and attachments received by county.

02

Administrative Review

County checks for completeness and eligibility.

03

Technical Evaluation

Project merits and budget are scored by reviewers.

04

Award and Contract

Successful applicants sign grant agreements to begin work.

Security and Compliance Essentials for Electronic Submissions

In-transit encryption: TLS 1.2/1.3
At-rest encryption: AES-256
Audit Trail: Detailed timestamps and IP logs
HIPAA Support: BAA available where required
Regulatory Standards: SOC 2 Type II and ISO 27001
Accessibility: WCAG 2.0 Level AA

Key Risks and Potential Penalties for Incorrect Submissions

Late or Missing Info: Application may be rejected
Incorrect Budget: Funds may be reduced
Signature Errors: May void the submission
Noncompliance Costs: Repayment or disallowance risks
Audit Findings: Administrative penalties possible
I-9 / Tax Errors: Penalties per federal rules

Common Mistakes Applicants Make

  • Missing attachments or mismatched filenames that slow reviewer verification and cause follow-up requests.
  • Inconsistent budget totals between narrative and spreadsheet leading to scoring deductions or clarification requests.
  • Unauthorized signer or unsigned certification pages that invalidate the application and require resubmission.
  • Incorrect date formats or ambiguous project timelines that complicate eligibility and performance period calculations.

Typical Authorized Signers and Contacts

Authorized Official — County Director

The county director or designated official usually has legal authority to accept grant terms and sign the award contract; this role must match organizational records to avoid delays during contract execution.

Grant Recipient — Project Lead

The project lead or program manager acts as the primary contact for technical questions, grant reporting, and implementation oversight and must be available during the review and post-award monitoring periods.

Examples: How Organizations Use the CDPG Application

These short examples illustrate common project types and typical documentation included in successful submissions.

Municipal Infrastructure Project

A small city submits a street resurfacing project with maps and engineering estimates

  • Fund request tied to a defined mileage and cost per linear foot
  • The application included a municipal resolution, 30% local match documentation, and an implementation schedule accepted by the county for contracting.

Nonprofit Community Center

A nonprofit requests funds to renovate a community center serving seniors

  • Budget includes construction and programmatic costs
  • Successful submission attached project plans, three contractor estimates, a letter of partnership from the local health department, and confirmation of required local approvals.

How the CDPG Application Compares with Other Grant Forms

A brief comparison highlights differences applicants should note when preparing programs for different funders or grant types.

Criteria Outagamie CDPG State Block Grant
Eligibility local governments & nonprofits broader state-level entities
Match Requirement often required varies by program
Attachment Detail technical plans and maps program narrative focus
Contracting Terms county-specific award contract state-standard terms

eSignature Vendor Pricing Comparison for CDPG eSubmission

Comparing common eSignature options helps estimate ongoing platform costs for electronic signature, audit trails, and large-scale sending. signNow is listed first per vendor ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Verify Verify Verify Verify
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No limit 100 envelopes/user/year Verify Verify Verify

Frequently Asked Questions About the Outagamie County CDPG Application

Answers address common submission, signing, and compliance concerns to help applicants avoid delays and ensure a review-ready package.


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