Outdoor Event Planning Template

OUTDOOR EVENT PLANNING AGREEMENT

Effective Date:

Parties

Client Name:    Address:

Planner Name:    Business Address:

Recitals

WHEREAS, Client desires to engage Planner to provide professional planning, coordination and management services for an outdoor event described below; and

WHEREAS, Planner represents that it has the necessary experience, personnel and resources to perform the services and will comply with applicable laws, permits and safety requirements; and

WHEREAS, the parties desire to set forth the terms and conditions under which Planner will provide services for the Client's outdoor event.

Event Details

Event Date:    Start Time:    End Time:

Scope of Work

Planner shall provide event planning, coordination and management services as described in the Scope of Work below. The Scope of Work constitutes the primary deliverables, timelines and responsibilities and shall be performed in a professional manner consistent with industry standards.

Services and Resources

Planner will provide coordination for the following services (check all that apply):

Site setup and layout
Teardown and cleanup
Vendor coordination
Security coordination
Permit procurement assistance
Insurance coordination
Audio/Visual and power management

Payment Terms

Total Contract Amount: $    Deposit Amount: $

Late Payment Fee: $ or % per month, whichever is greater.

Term and Termination

Term Commencement:    Term Expiration:

Either party may terminate this Agreement for material breach upon written notice that remains uncured for days. For convenience, either party may terminate upon days' prior written notice, subject to payment for services performed through the effective date of termination.

Confidentiality

"Confidential Information" means nonpublic commercial, technical or financial information disclosed by one party to the other that is designated confidential or that a reasonable person would understand to be confidential given the nature of the information. The receiving party shall: (a) not disclose Confidential Information except to employees, contractors or vendors who need to know and who are bound to protect confidentiality; (b) use Confidential Information solely to perform obligations under this Agreement; and (c) take reasonable measures to protect Confidential Information from unauthorized disclosure. Confidentiality obligations do not apply to information that is or becomes publicly known through no fault of the receiving party, is rightfully received from a third party without restriction, or is independently developed.

Insurance; Indemnification

Planner shall maintain, at Planner's expense, commercial general liability insurance with limits not less than those set forth in the insurance specifications and, if applicable, workers' compensation and automobile liability insurance. Planner shall provide certificates of insurance upon request. Each party shall indemnify, defend and hold harmless the other party and its officers, agents and employees from and against claims, losses, damages and expenses arising out of the indemnifying party's negligence or willful misconduct in performance of this Agreement.

Force Majeure

Neither party shall be liable for delays or failures in performance caused by acts beyond its reasonable control, including but not limited to severe weather, natural disasters, labor disputes, governmental action, or public health emergencies. The affected party shall promptly notify the other party and use reasonable efforts to mitigate the effect of such event.

Health, Safety and Compliance

Planner shall plan and execute the event in compliance with applicable laws, regulations, ordinances, venue rules and permit conditions. Planner shall coordinate appropriate crowd control, sanitation and emergency access plans and shall require vendors to comply with applicable standards. Client shall cooperate with Planner to secure any venue approvals and public safety coordination required.

Governing Law; Entire Agreement

This Agreement shall be governed by and construed in accordance with the laws of , without regard to conflict of laws principles. This Agreement, including any attachments or written scope statements signed by the parties, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior negotiations and representations. No amendment shall be effective unless in writing and signed by both parties.

Miscellaneous Provisions

Assignment: Neither party may assign its rights under this Agreement without the prior written consent of the other, except to an affiliate or successor in interest. Notices: All notices shall be in writing and delivered to the addresses set forth in this Agreement. Severability: If any provision is held invalid, the remaining provisions shall remain in full force and effect.

Acceptance

By signing below, the parties acknowledge that they have read, understand and agree to be bound by the terms and conditions of this Agreement.

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