Outdoor Field Permit Application

Outdoor Field Permit Application

Recitals

WHEREAS, the Applicant seeks authorization to use the public or privately managed outdoor field or athletic facility described herein for organized activities, events, practice sessions, or temporary installations; and

WHEREAS, the Issuing Authority has the responsibility to regulate field use to protect public health and safety, preserve facility condition, and ensure equitable access; and

WHEREAS, the parties acknowledge that issuance of a permit is conditioned upon compliance with the terms, payment of applicable fees, and provision of required insurance and indemnity;

Applicant Information

Field / Facility Requested

Event Details

Event Date(s): From to

Daily Hours: Start End

Expected Attendance:

Facility Use Requirements

Amplified sound / public address

Alcohol service or sale

Commercial vendors on site

Temporary structures, tents, stages

Electric power required

Water access required

Additional restroom facilities required

Insurance, Indemnity and Safety

The Applicant shall procure and maintain, at Applicant's expense, commercial general liability insurance with limits not less than the coverage amount required by the Issuing Authority. The Applicant agrees to name the Issuing Authority as an additional insured where requested, provide a certificate of insurance evidencing such coverage prior to permit issuance, and maintain worker and participant safety protocols during the permitted activity.

The Applicant agrees to indemnify, defend and hold harmless the Issuing Authority and its officers, employees and agents from any and all claims, damages, losses, liabilities and expenses arising from Applicant's use of the facility, except to the extent caused by the Issuing Authority's gross negligence or willful misconduct.

Scope of Work

Payment Terms

Permit fees, deposits and any applicable service charges are due as outlined below. Failure to pay fees when due may result in suspension or revocation of the permit and denial of future permit requests.

Term and Termination

This permit, if issued, shall govern only the dates and times approved by the Issuing Authority and shall terminate automatically on the last approved date unless earlier revoked in accordance with the terms below.

Permit Term: From To

Either party may terminate this permit for cause upon written notice to the other party. For non-cause termination by either party, a minimum written notice of days is required unless otherwise agreed in writing.

Confidentiality

Any non-public information exchanged in connection with this application or permit shall be treated as confidential by the receiving party to the extent permitted by law. Confidential information shall not include information that is already publicly known or independently developed without use of the other party's confidential information.

Governing Law

This application and any permit issued pursuant to it shall be governed by and construed in accordance with the laws of the jurisdiction in which the facility is located, without regard to conflicts of law principles.

Entire Agreement

This application, together with any written permit and attachments issued by the Issuing Authority, constitutes the entire agreement between the Applicant and the Issuing Authority concerning the permitted use of the facility and supersedes all prior representations and agreements, whether oral or written.

Acknowledgment and Certification

By submitting this application, the Applicant certifies that the information provided is true and complete to the best of Applicant's knowledge, that Applicant will comply with all permit conditions if issued, and that Applicant will indemnify and insure as required above.

I certify that the information provided is accurate and I agree to comply with all permit conditions and payment obligations.

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