Scope of Storage
Define what goods are stored, any excluded items, acceptable packaging, and location specifics so there is no ambiguity about what falls under the contract.
A clear written agreement protects both the owner and the storage provider by assigning risk, establishing costs, and setting access and insurance expectations. It reduces ambiguity around liability, streamlines claims handling, and creates an auditable record of obligations that can be enforced if disputes arise.
Owners of goods, third-party logistics providers, property managers, contractors, and legal or procurement teams commonly use this agreement when goods are kept offsite.
The parties signing should have authority to commit to insurance limits, indemnities, and payment terms; legal review is recommended when substantial value or long durations are involved.
Define what goods are stored, any excluded items, acceptable packaging, and location specifics so there is no ambiguity about what falls under the contract.
State initial term, renewal mechanics (automatic or notice-based), and minimum notice periods for non-renewal or termination to manage logistics and billing.
List storage rates, invoicing cadence, late fees, and procedures for additional services such as handling, pick/pack, or special handling requests.
Allocate risk of loss, require minimum insurance limits, specify required certificate of insurance details, and identify additional insured status if needed.
Set permitted access persons, access hours, background check requirements, escort rules, and notification procedures for inspections or removals.
Clarify indemnities for third-party claims, limits on consequential damages, and remedies for breach, including repair, replacement, or reimbursement.
| Field | Configuration |
|---|---|
| Signature Block | Require full name, title, and date |
| Insurance Upload | Make certificate a required attachment |
| Access List | Collect authorized persons and contact numbers |
| Dispatch Notice | Route final executed copy to operations and accounting |
Choose a platform that preserves an auditable signing trail, supports attachments, and allows secure distribution to operations and insurers.
Date when the agreement becomes binding
Monthly or as stated for storage fees
Minimum days required before pickup
Certificate renewal deadline
Days to remedy breach before remedies apply
Prepare standard terms and populate parties and description.
Obtain and store COIs before accepting goods.
Signatures collected and copies distributed.
Store executed agreement in records and backup systems.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |