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Owner-Builder Agreement

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OWNER-BUILDER AGREEMENT

This Owner-Builder Agreement (the Agreement) is made and entered into as of , by and between Owner Name: , with principal address ("Owner"), and Builder Name: , with principal address ("Builder").

RECITALS

WHEREAS, Owner desires to construct, improve or otherwise perform work on the real property located at (Property); and

WHEREAS, Builder represents that Builder has the skill, experience, personnel and licenses necessary to perform the work described in this Agreement and is willing to perform such work under the terms and conditions set forth herein; and

WHEREAS, the parties desire to set forth their respective obligations, the scope of the work, the contract price and the procedures by which changes, payments, approvals and disputes will be handled.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties agree as follows:

1. SCOPE OF WORK

1.1 Builder shall furnish all labor, materials, equipment and supervision necessary to complete the work described in the Scope of Work attached hereto and incorporated by reference. The parties acknowledge that the Scope of Work is described below and may be amended by written Change Order pursuant to Section 4.

2. CONTRACT PRICE AND PAYMENT

2.1 Contract Price. Owner shall pay Builder for performance of the Work the total sum of $ (Contract Price), subject to adjustments for approved Change Orders, allowances and credits in accordance with this Agreement.

2.2 Payment Schedule. Payments shall be made in accordance with the following schedule and upon submission of invoices or payment applications acceptable to Owner:

2.3 Retainage. Owner may withhold retainage of percent of progress payments until Final Completion, unless otherwise agreed in writing.

3. TIME FOR COMPLETION

3.1 Commencement. Builder shall commence work on or before , and shall prosecute the Work diligently to achieve Completion in accordance with the schedule set forth below.

3.2 Substantial Completion. Builder shall achieve Substantial Completion of the Work by , unless delay is caused by Force Majeure, Owner action, or approved Change Orders.

3.3 Liquidated Damages. If Builder fails to achieve Substantial Completion by the date set forth above, Builder shall pay Owner liquidated damages in the amount of $ per day, which the parties agree is a reasonable estimate of Owner’s probable damages.

4. CHANGE ORDERS

4.1 Procedure. Any modification to the Scope of Work, Contract Price or Time for Completion shall be documented in a written Change Order signed by Owner and Builder. Change Orders shall state the additional or deducted cost and any adjustment to the completion schedule.

5. PERMITS, APPROVALS AND UTILITIES

5.1 Permits. Builder shall be responsible for securing and paying for all permits, inspections and approvals required for the performance of the Work unless otherwise agreed in writing. Owner agrees to cooperate and execute applications or consents reasonably necessary to obtain approvals.

5.2 Utilities. Owner shall provide existing utilities to the site at no cost to Builder unless otherwise specified. Additional utility connections required by the Work shall be the responsibility of Builder Owner

6. INSURANCE; INDEMNITY

6.1 Insurance. Builder shall, at Builder’s expense, maintain commercial general liability insurance with limits not less than $ per occurrence, and workers’ compensation insurance as required by law. Builder shall provide certificates of insurance upon request.

6.2 Indemnity. To the fullest extent permitted by law, Builder shall indemnify, defend and hold harmless Owner and Owner’s agents, consultants and employees from and against all claims, damages, losses and expenses, including reasonable attorneys’ fees, arising out of or resulting from performance of the Work, to the extent caused in whole or in part by negligent acts or omissions of Builder or Builder’s subcontractors, suppliers, or anyone directly or indirectly employed by them.

7. WARRANTIES

7.1 Builder warrants that the Work will be free from defects in workmanship and materials for a period of from the date of Final Completion, except for defects resulting from normal wear and tear or Owner’s misuse.

8. TERMINATION

8.1 Termination for Cause. Either party may terminate this Agreement for material breach by the other party if the breaching party fails to cure such breach within days after written notice specifying the nature of the breach.

8.2 Payments Upon Termination. If terminated for cause, Owner shall pay Builder for work properly performed to the date of termination, subject to setoff for damages resulting from Builder’s breach.

9. DISPUTE RESOLUTION

9.1 Negotiation. The parties shall attempt in good faith to resolve disputes arising under this Agreement by negotiation between executive representatives of each party.

9.2 Arbitration. If the dispute is not resolved by negotiation within 30 days, the parties agree to submit the dispute to binding arbitration (selected) or to pursue resolution in a court of competent jurisdiction (selected). The arbitration procedure, if selected, shall be conducted under rules and by arbitrators agreed upon by the parties and the award shall be final and binding.

10. NOTICES

10.1 Any notice required or permitted under this Agreement shall be in writing and delivered by hand, recognized courier or certified mail to the addresses set forth below or to such other address as a party may designate by notice.

11. MISCELLANEOUS

11.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles.

11.2 Entire Agreement. This Agreement, including the Scope of Work, Change Orders and written attachments expressly included herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings, whether written or oral.

11.3 Severability. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall continue in full force and effect and the invalid provision shall be reformed only to the extent necessary to make it enforceable.

11.4 Amendments; Waiver. No amendment, modification or waiver of this Agreement shall be effective unless reduced to writing and signed by both parties. The waiver of any breach shall not constitute a waiver of any subsequent breach.

11.5 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Facsimile or electronic signatures shall be treated as original signatures for all purposes.

ACKNOWLEDGMENT

Each person signing below certifies that such person is duly authorized to enter into this Agreement on behalf of the party for whom that person signs and that the party agrees to be bound by its terms.

Owner

Printed Name:

By:

Date:

Builder

Printed Name:

By:

Date:

Enter text✕

What an Owner-Builder Agreement Covers

An Owner-Builder Agreement is a written contract between a property owner who acts as the project builder and any subcontractors, suppliers, or lenders involved in a construction project. It defines scope of work, responsibilities, permit and inspection obligations, payment terms, schedule, insurance and indemnity, and lien or warranty provisions. The agreement helps establish who controls construction decisions, who secures permits, and which party is responsible for compliance with local building codes and contractor licensing requirements. It is commonly used for single-family, remodeling, and small commercial projects.

Why this Agreement Matters for Owners and Contractors

The Owner-Builder Agreement clarifies risk allocation, payment expectations, and permit responsibilities so disputes are reduced and inspections proceed on schedule. It documents authority for hiring subcontractors and provides lenders or title companies with a record of who is legally responsible for construction decisions.

Why this Agreement Matters for Owners and Contractors

Who Typically Uses an Owner-Builder Agreement

Owner-Builder Agreements are used by individuals or entities who choose to act as their own general contractor, by hired subcontractors, and by lenders or title professionals reviewing construction risk.

  • Homeowners acting as builder — Owner manages trades and assumes contractor responsibilities during the project.
  • Licensed subcontractors and suppliers — Use the agreement to confirm payment terms and scope before starting work.
  • Lenders and title companies — Request the agreement to verify permit, insurance, and lien waiver arrangements.

The document provides a single reference that aligns expectations for scheduling, permitting, insurance coverage, and payment, reducing the chance of later disputes.

Core Clauses to Include in a Professional Agreement

A complete Owner-Builder Agreement includes sections that allocate risk, schedule work, and describe payment and compliance obligations.

Scope of Work

Detailed description of tasks, construction standards, plans, and materials so parties share a precise expectation of deliverables and change-order handling.

Schedule

Milestones, inspection timing, substantial completion date, and remedies for delay to coordinate trades, inspections, and lender draw schedules.

Budget & Payment

Contract price, draw schedule, retainage, invoicing rules, accepted payment methods, and consequences for late payment or disputed invoices.

Permits & Inspections

Who obtains permits, pays fees, schedules inspections, and addresses code corrections; include permit numbers and department contacts when available.

Insurance & Indemnity

Required liability and builder’s risk insurance limits, named additional insureds, and indemnity scope to protect parties and lenders.

Liens & Warranties

Lien waiver procedures, contractor warranties, remedy periods for defects, and dispute resolution mechanisms such as mediation or arbitration.

Required Identifying Information

Owner legal name: Full name as on government ID
Builder name: Individual or business legal entity
Property address: Street, city, state, ZIP
Permit number(s): Local building permit identifiers
Insurance details: Policy numbers and carrier
Signatures and dates: Signed name and MM/DD/YYYY

Step-by-Step: Completing the Agreement

Follow these steps in sequence to prepare, execute, and retain a valid Owner-Builder Agreement.

  • 01
    Prepare documents: Gather plans, permits, and insurance certificates.
  • 02
    Fill and review: Complete fields, confirm scope, and check dates.
  • 03
    Execute signatures: All parties sign, initial pages, and date.
  • 04
    Distribute and retain: Provide copies to contractors, lender, and file originals.

Configure an Online Signing Workflow

Set up field rules and signer order to match your project approval and inspection workflow when completing the form online.

Field Configuration
Signature field Required | Signer authentication enforced
Date field Auto-fill | MM/DD/YYYY format
Conditional fields Show when 'Owner as Builder' selected
Attachments Permit PDF required before finalizing

Where to File, Send, and Store Signed Copies

After execution, route copies to all stakeholders and file as required by permit or lender instructions.

  • Project files: Upload signed agreement to project folder
  • Local building department: Provide permit office copy if required
  • Lender or title: Send to lender or title company for their records
  • Owner and contractors: Each party retains an executed copy

Digital Signing and File Format Considerations

Use platforms that support common document formats, signer authentication, and secure storage to preserve validity and audit trails.

  • Integrations: Salesforce, NetSuite, Google Workspace, Procore supported
  • Supported formats: PDF, DOCX, HTML, Excel
  • Authentication options: Email link, SMS code, or advanced methods

Choose a platform that provides tamper-evident signed PDFs, an Audit Trail, and secure cloud storage to satisfy retention and lender requirements without adding manual paperwork.

Typical Timelines and Critical Dates

Owner-Builder projects run on permit, inspection, and payment schedules. Note these common time-sensitive items.

Permit application:

File before starting work; processing times vary by jurisdiction

Inspection windows:

Schedule required inspections at prescribed milestones

Payment draws:

Follow draw schedule tied to milestones and inspections

Lien notices:

Respond to preliminary lien notices promptly per state law

Retain executed copy:

Keep signed agreement for the project's duration and beyond

Common Mistakes to Avoid

  • Vague scope descriptions that omit finish standards and lead to costly change orders and disputes between owner and trades.
  • Failure to secure permits in the owner's or contractor's name, causing stop-work orders and potential fines from local authorities.
  • Not obtaining written lien waivers or conditional releases tied to each draw, increasing exposure to mechanic's lien claims.
  • Insufficient insurance naming the lender or additional insureds, which can leave parties uncovered after a loss.

Consequences of an Incorrect or Missing Agreement

Permit violations: Fines and stop-work orders
Construction liens: Clouded title and potential foreclosure
Insurance gaps: Claims denied or uncovered losses
Payment disputes: Contractor claim or lawsuit
Invalid signatures: Questionable enforceability
Tax reporting: Backup withholding or IRS scrutiny

eSignature Vendor Comparison for Owner-Builder Workflows

The table below compares starting price and core capabilities relevant to executing Owner-Builder Agreements; vendor offerings vary by plan and contract terms.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year No cap No cap No cap

Real-World Examples of Going Paperless

Organizations in real estate and property management use digital signing to streamline construction paperwork and track approvals across teams.

Martin Properties — Field to Office

A regional property manager moved approvals to a digital workflow to eliminate in-person signatures and lost documents.

  • Signing and delivery completed on mobile devices by field staff.
  • "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Optica Ventures — Streamlined Contracts

A small development firm standardized construction documents and reduced back-and-forth during permitting.

  • Centralized templates matched permit needs.
  • "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."

Frequently Asked Questions and Quick Answers

Answers to common questions about validity, notarization, signer authority, filing, revocation, and recordkeeping for Owner-Builder Agreements.


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