Can this agreement be signed electronically?

Yes. Electronic signatures are valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states when intent, consent, attribution, and record retention are satisfied. Consumer-disclosure rules apply for certain consumer-facing transactions.

Is notarization required for a parking agreement?

Generally no. Standard parking agreements do not require notarization unless a local rule, mortgage lender, or a specific state statute mandates it. Real property conveyances and some POAs do require notary acknowledgement.

Who may sign for a company or association?

An authorized officer, property manager, or person with written delegation may sign. Verify authority with corporate bylaws, board resolution, or signed delegation documents to avoid challenges to enforceability.

How long must I keep the signed agreement?

Retain the agreement for the active term plus at least three years; tax- or litigation-related records may require longer retention (see IRS and state rules). Keep electronic copies reproducible and backed up.

What enforcement steps are typical on a violation?

Common actions are written warnings, fines, suspension of parking privileges, and towing subject to notice and local law. Maintain documentation of notices, appeals, and remedial steps to support enforcement.

How can the agreement be amended later?

Amendments should be in writing, identify the original agreement, state the effective date, and be signed by the same authorized signers or their successors to ensure enforceability.

Electronic Signature
Templates
Legal
Parking Policy Agreement

Parking Policy Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PARKING POLICY AGREEMENT

This Parking Policy Agreement (the "Agreement") is made and entered into as of by and between Company Name: with principal address at (the "Provider"), and Licensee Name: with address at (the "Licensee").

RECITALS

WHEREAS, Provider owns, controls or administers vehicular parking areas, facilities, or spaces located at or serving the Provider's premises (collectively, the "Parking Areas"); and

WHEREAS, Licensee desires authorization to use a designated parking space or spaces subject to the terms, conditions, rules, and charges set forth herein; and

WHEREAS, Provider is willing to grant a revocable parking privilege to Licensee on the terms and conditions contained in this Agreement.

NOW THEREFORE, in consideration of the mutual covenants and promises set forth below, the parties agree as follows:

1. DEFINITIONS

In this Agreement, unless the context otherwise requires:

"Permit" means the license, tag, decal or electronic authorization issued by Provider that evidences Licensee's authorized parking privilege under this Agreement.

"Parking Area" means the parking lots, garages, structures, aisles, driveways and related areas designated by Provider for vehicle parking.

"Vehicle" means any automobile, motorcycle, bicycle or other motorized or non‑motorized conveyance for which a Permit is issued.

2. PERMIT ISSUANCE, REGISTRATION AND DISPLAY

Provider shall issue to Licensee a Permit authorizing Licensee to park in the Parking Areas in accordance with the terms of this Agreement. Licensee shall register the Vehicle for which the Permit is issued by providing the following vehicle information:

Assigned Space (if any) License Plate Number Vehicle Make and Model Vehicle Color

The Permit must be displayed or presented as directed by Provider. Failure to display or produce a valid Permit upon request shall constitute a material breach and may result in citation, fines, immobilization or removal of the Vehicle at Licensee's expense.

3. FEES, PAYMENT, AND REFUNDS

Licensee shall pay the fees and charges associated with the Permit as set by Provider. The initial fee and any recurring fees are as follows:

Permit Fee (per term) Late Payment Fee

All payments are due in accordance with Provider's billing schedule. No refunds will be provided for voluntary termination by Licensee except as expressly set forth in a written refund policy issued by Provider.

4. RULES OF USE AND PROHIBITED CONDUCT

Licensee shall at all times comply with posted rules and reasonable directions of Provider's parking personnel. Without limiting the foregoing, Licensee shall not:

(a) park in spaces not designated for Licensee without prior authorization; (b) permit oil leaks or other fluids to discharge from the Vehicle; (c) store personal property, trailers, inoperable vehicles or conduct repairs in the Parking Areas; (d) transfer or assign the Permit except with Provider's prior written consent; or (e) use the Parking Areas for commercial sales or solicitation.

5. ENFORCEMENT, VIOLATIONS, TOWING AND IMMOBILIZATION

Provider may enforce this Agreement by issuing fines, towing, immobilizing or otherwise removing Vehicles that violate this Agreement or posted rules. Licensee acknowledges and agrees that Provider may, without prior notice in each instance, tow or immobilize a Vehicle at Licensee's sole risk and expense where the Vehicle: (i) blocks ingress or egress; (ii) constitutes a safety hazard; (iii) is abandoned; (iv) is parked without a valid Permit; or (v) otherwise violates this Agreement.

Towing or Immobilization Charges Payable By

Provider and any designated towing company shall have a lien on the Vehicle for all outstanding fines, towing and storage fees. Licensee shall be responsible for all costs and fees incurred in the enforcement of this Agreement.

6. LIABILITY; INDEMNITY; INSURANCE

Licensee uses the Parking Areas at Licensee's sole risk. Provider shall not be liable for loss, theft, damage to person or property, or injury arising from Licensee's use of the Parking Areas except to the extent caused by Provider's gross negligence or willful misconduct. Licensee shall indemnify, defend and hold harmless Provider, its officers, employees and agents from and against any and all claims, liabilities, losses, damages, costs and expenses, including reasonable attorneys' fees, arising out of Licensee's use of the Parking Areas or breach of this Agreement.

Minimum Insurance Requirement

7. TERM AND TERMINATION

This Agreement commences on the Effective Date above and shall continue until terminated by either party upon written notice to the other in accordance with Section 9. Provider may suspend or terminate Licensee's parking privileges immediately for any material breach of this Agreement.

Notice Period for Voluntary Termination

8. NOTICES

All notices, consents or other communications required or permitted under this Agreement shall be in writing and delivered to the addresses set forth below or to such other address as either party may designate in writing.

Provider Notice Address Licensee Notice Address

9. AMENDMENTS; WAIVER; COUNTERPARTS

This Agreement may be amended only by a written instrument executed by both parties. No failure or delay by either party in exercising any right under this Agreement shall operate as a waiver. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.

10. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

This Agreement shall be governed by and construed in accordance with the laws of the state or jurisdiction where the Parking Areas are located, without regard to conflict of laws rules. This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements and understandings. If any provision of this Agreement is held invalid or unenforceable, such provision shall be modified to the extent necessary to render it enforceable, or if modification is not possible, such provision shall be severed and the remaining provisions shall remain in full force and effect.

11. ADDITIONAL TERMS

Special Conditions or Additional Terms

Provider (Printed Name):

By (Signature):

Date:

Licensee (Printed Name):

By (Signature):

Date:

What a Parking Policy Agreement Covers

A Parking Policy Agreement is a written contract that defines rights, responsibilities, and procedures for use of parking facilities on private or managed property. Typical provisions include who may use spaces, assignment rules for reserved or handicap spaces, permit issuance and renewal, payment or fee schedules, permitted hours, enforcement actions (warnings, fines, towing), liability allocation, and dispute resolution. Signed agreements create enforceable obligations between the property owner or manager and occupants, permit holders, or visitors, and help standardize operations across properties or employer sites.

Why a Clear Parking Policy Agreement Matters

A well-drafted Parking Policy Agreement reduces disputes, clarifies enforcement, documents fee and liability terms, and helps ensure consistent treatment of users. It provides evidence of consent and operational rules if enforcement actions or legal claims arise.

Who Typically Prepares and Signs This Agreement

Common parties who prepare or complete a Parking Policy Agreement include property managers, condominium or HOA boards, employer operations or HR teams, and municipal parking administrators.

Property managers and landlords responsible for leasing, assigning, and enforcing parking on commercial or residential properties.
Employers and facilities teams issuing employee permits, managing reserved spaces, and administering fee or permit systems.
HOA or condominium boards that establish resident parking rules, guest policies, and enforcement procedures.

Use the agreement to document responsibilities, designate authorized signers, and provide clear notice to permit holders, tenants, employees, or guests about parking rules and consequences.

Quick steps to complete and finalize the agreement

Follow these ordered actions to prepare, sign, and distribute the Parking Policy Agreement correctly.

01

Prepare Document: Collect property details, rules, and fee schedules before drafting.
02

Complete Fields: Enter names, dates, addresses, and space IDs using required formats.
03

Authorize Signers: Confirm signatory authority and obtain signatures in correct order.
04

Distribute Copies: Give signed copies to all parties and retain originals securely.

Frequently Asked Questions and Practical Answers

Common questions about signing, enforcing, and revising Parking Policy Agreements, with concise practical answers and compliance notes.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states when intent, consent, attribution, and record retention are satisfied. Consumer-disclosure rules apply for certain consumer-facing transactions.
Is notarization required for a parking agreement?
Generally no. Standard parking agreements do not require notarization unless a local rule, mortgage lender, or a specific state statute mandates it. Real property conveyances and some POAs do require notary acknowledgement.
Who may sign for a company or association?
An authorized officer, property manager, or person with written delegation may sign. Verify authority with corporate bylaws, board resolution, or signed delegation documents to avoid challenges to enforceability.
How long must I keep the signed agreement?
Retain the agreement for the active term plus at least three years; tax- or litigation-related records may require longer retention (see IRS and state rules). Keep electronic copies reproducible and backed up.
What enforcement steps are typical on a violation?
Common actions are written warnings, fines, suspension of parking privileges, and towing subject to notice and local law. Maintain documentation of notices, appeals, and remedial steps to support enforcement.
How can the agreement be amended later?
Amendments should be in writing, identify the original agreement, state the effective date, and be signed by the same authorized signers or their successors to ensure enforceability.

Essential clauses every Parking Policy Agreement should include

These six features make the agreement operationally complete and legally defensible when disputes arise.

Eligibility

Define who may receive permits or use parking spaces, including tenant, employee, visitor, or contractor classifications and any residency or employment requirements.

Allocation

Describe how spaces are allocated or reassigned, procedures for reserved spaces, waiting list rules, and priority designations for accessible parking.

Fees

State exact fee amounts, billing cycles, payment methods, late fees, refund policies, and consequences of nonpayment such as revocation of permit.

Enforcement

Set out notice procedures, fines, towing authorization, appeal processes, and records to be kept for each enforcement action.

Liability

Allocate risk, include indemnity language where appropriate, and clarify limits of owner or manager liability for damage, theft, or loss.

Accessibility

Address ADA accommodations, reserved accessible spaces, and procedures for permitting disabled users consistent with federal and state law.

Security and compliance checkpoints

Encryption: AES-256 at rest, TLS 1.2/1.3 in transit

Audit Trail: Timestamped events and signer metadata

Authentication: Email, SMS OTP, or KBA options

HIPAA: BAA required for PHI workflows

Access Controls: Role-based permissions and SSO

Retention: Secure archival with exportable copies

Consequences and legal risks to avoid

Void Agreement: Improper signatory authority may void terms

Towing Liability: Unauthorized towing can lead to damages

ADA Violations: Noncompliance risks federal penalties

Contract Disputes: Vague terms increase litigation risk

Recordkeeping Failures: Missing records hinder enforcement or defense

Notice Defects: Improper notice invalidates disciplinary steps

Common preparation mistakes to avoid

Using informal or ambiguous language for fees and enforcement leads to disputes and weakens contractual remedies.
Failing to confirm signatory authority before execution can render an agreement unenforceable against the organization.
Omitting precise space identifiers or permit codes creates ambiguity that complicates towing or fine enforcement.
Neglecting ADA and state accessibility requirements may produce regulatory exposure and civil liability.

Typical digital signing workflow for this agreement

A reliable online workflow reduces turnaround time and captures an evidentiary audit trail for signatures and approvals.

Upload Document: Add the finalized agreement file to the signing platform.
Place Fields: Add signature, date, and initial fields in correct locations.
Send to Signers: Provide signer emails or generate a secure signing link.
Capture Audit Trail: Record timestamps, IPs, and authentication events for each signer.

Recommended platform settings for electronic completion

Configure these core settings to ensure signatures are attributed, auditable, and compliant with U.S. e-signature laws.

Field	Configuration
Signature Order	Sequential or parallel signer routing
Authentication	Email + SMS OTP or KBA as needed
Reminder Schedule	Set automated reminders and expiration
Document Retention	Auto-save signed PDF and audit trail

Technical and integration considerations

Digital signing solutions should support standard file formats, strong authentication methods, and integrations with property management or HR systems.

File Types: PDF, DOCX, and fillable formats
Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace
Auth Options: Email, SMS OTP, KBA, SSO

Key timelines and notice periods to include

Include explicit dates and notice periods so parties know when obligations, changes, or enforcement actions take effect.

Effective Date:

Date agreement begins; enter as MM/DD/YYYY

Policy Change Notice:

Recommend at least 30 days’ written notice for material changes

Appeal Deadline:

Specify how long recipients have to contest fines or towing

Grace Period:

Define any cure period before fines or towing commence

Renewal Notice:

State renewal or termination notice period in days

Sample eSignature vendor comparison for executing Parking Policy Agreements

Compare typical vendor starting prices and key capabilities relevant to electronic completion and compliance for Parking Policy Agreements.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	Yes
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now