Is an electronic signature valid?

Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes when the signature demonstrates intent, consent, attribution, and a retained record. Note exceptions such as wills and some court filings.

Do banks require notarized resolutions?

Often. Banks commonly request notarized or certified resolutions to open accounts or accept transfers. Policies vary by institution; confirm the bank's requirements and be prepared to provide originals or a notarized certified copy to avoid delays.

Can one partner sign for another?

Only with written authority. A partner may sign for another only if authorized by the partnership agreement or a valid power of attorney; absent that, third parties will usually require a resolution naming authorized signers specifically.

When must a resolution be recorded?

Resolutions are usually retained in the partnership minute book rather than publicly recorded. Recording occurs only when required by a government office for a specific transaction, such as certain real property matters. Check county recorder rules.

What if partner names differ on documents?

Mismatched names can block acceptance by banks or title companies. Use the partnership's registered name and partners' legal names matching government IDs. Correct errors promptly and supply notarized affidavits or amended resolutions if requested.

Are electronic copies acceptable to third parties?

Many institutions accept electronic copies with a verifiable audit trail; ESIGN/UETA support electronic records. Some still require originals or notarized documents. Always confirm recipient policy and include audit data showing signer identity and timestamps.

Electronic Signature
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Partnership Resolution

Partnership Resolution

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

What a Partnership Resolution Is and why it matters

A Partnership Resolution is a written corporate record by a partnership's partners documenting specific decisions, authorizations, or changes in governance, banking, or asset control. It records vote results, names authorized signatories, and sets limits or conditions for transactions such as opening bank accounts, entering contracts, or transferring property. Third parties frequently require a signed resolution to accept actions on behalf of the partnership. A clear, dated, and signed resolution reduces ambiguity, supports internal governance, and creates an auditable trail for compliance, banking, or legal review.

Why prepare a clear Partnership Resolution

A Partnership Resolution documents partner authority, supports third-party acceptance (banks, title companies), and reduces internal disputes. It clarifies who may act, limits exposure, and produces an auditable record for regulatory or contractual scrutiny.

Who prepares and relies on these resolutions

Partners and managers prepare or approve resolutions; banks, title companies, attorneys, and accountants commonly request them to verify authority.

General partners and managing members who need to authorize transactions on behalf of the partnership.
Banks and financial institutions verifying authorized signatories for accounts, loans, or wire transfers.
Vendors, title companies, and counterparties requiring documented proof of partner approval for major agreements.

Core elements a professional Partnership Resolution should include

A professional Partnership Resolution contains concise authorizing language, defined scope, identified signers, effective dates, limits, and a notarization or certification block when required.

Authorizing Clause

Explicitly state what partners authorize, including precise actions, monetary limits, and whether authority is one-time or ongoing. Ambiguity invites refusal by banks or counterparty disputes and complicates enforcement.

Signatory List

List each authorized individual by full legal name and title, and specify signature format. Include alternates or deputies if permitted by the partnership agreement to prevent execution delays.

Effective Date

Identify the exact effective date in MM/DD/YYYY. The effective date controls when duties attach and when financial or property actions may be undertaken under the resolution.

Notary Block

Include a notary acknowledgement or space for remote online notarization when the bank or transaction requires verified signatures. Keep record of notary journal entries and audio-visual recording if RON is used.

Document Retention

State where the signed resolution will be kept (partnership minute book, digital archive) and retention period. Proper retention supports audits, bank compliance, and future partner disputes.

Reference Attachments

Attach related documents such as partnership agreement excerpts, meeting minutes, or prior resolutions. Cross-reference exhibits clearly to show authority and provide context to third parties.

Step-by-step: prepare and use a Partnership Resolution

Prepare, approve, document, and distribute a Partnership Resolution using clear language, precise dates, and signatures to evidence partner consent and grant specific authority.

01

Draft: Describe action, parties, effective date, and authorized signers.
02

Approve: Obtain partner votes or written consent per partnership agreement.
03

Sign: All required partners sign and date the resolution document.
04

Distribute: Provide originals to banks, legal counsel, and retained records.

Digital workflow settings for online completion and routing

Set up a digital workflow to route the resolution, authenticate signers, and archive the executed document for auditing and retrieval.

Field	Configuration
Signer Authentication	Email link plus optional SMS code for added identity verification.
Field Types	Signature, initials, date, text, conditional fields, and attachments allowed.
Routing Order	Define sequential signer order or parallel signing groups.
Storage	Save executed PDF and audit trail in secure cloud archive.

Typical routing and verification flow

This summary shows the typical routing, authentication, and delivery steps when creating and submitting a Partnership Resolution to third parties.

Prepare: Draft in template, attach exhibits and minutes.
Authenticate: Collect signatures with ID verification when needed.
Notarize: Obtain notary or RON session if required.
Deliver: Provide originals and certified copies to requestors.

Technical considerations for eSigning and storage platforms

Use an eSignature platform that supports PDF and DOCX, produces detailed audit trails, and stores executed copies securely for partner records.

File formats: PDF and Word DOCX formats supported
Integrations: Salesforce, NetSuite, Google Workspace, Microsoft 365
Authentication: Email, SMS, SSO, KBA options

Security and compliance controls to protect executed resolutions

Encryption in Transit: TLS 1.2 and TLS 1.3 encryption

Encryption at Rest: AES-256 encryption at rest

Certifications: ISO 27001, SOC 2 Type II, PCI DSS

Privacy Compliance: GDPR and CCPA compliance measures

Healthcare Compliance: HIPAA-compliant with BAA available

Audit Trail: Detailed timestamped signing history

Key risks if a resolution is incorrect or incomplete

Bank Refusal: Institution rejects transactions

Personal Liability: Unauthorized acts may create liability

Contract Voidance: Counterparty may decline enforcement

Operational Delay: Closing or funding delays

Tax Exposure: Incorrect records complicate audits

Dispute Risk: Partner disagreements over authority

Common preparation mistakes to avoid

Using vague or open-ended authorization language that leaves scope undefined and invites bank or counterparty rejection.
Failing to match names exactly to state registration or government ID, which can prevent account opening or title transfers.
Not specifying effective dates or duration, producing uncertainty about when authority begins and ends for transactions.
Skipping notarization or RON when the institution explicitly requires it, causing delays or demand for original documents.

Pricing and feature snapshot for signing Partnership Resolutions

Compare baseline pricing and common feature availability across vendors. signNow appears first for direct feature and price reference.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no credit card required	Free trial available through website sign-up	Free trial available for new users	Free trial available for basic plans	Free trial available on select plans
Bulk Send	Yes — bulk send available in plans	Yes — bulk send available on business plans	Yes — bulk send available on select plans	Yes — bulk distribution features supported	No — bulk send not available
Audit Trail	Yes — detailed audit trail included	Yes — detailed audit trail included	Yes — detailed audit trail included	Yes — detailed audit trail included	Yes — detailed audit trail included
HIPAA Compliant	Yes — HIPAA compliant; BAA available	Yes — HIPAA support; BAA available	Yes — HIPAA support; BAA offered	No — not HIPAA-ready by default	No — BAA not provided standardly
Envelope Cap	No envelope cap; unlimited sending	100 envelopes/user/year limit	Varies by plan; check vendor limits	Varies by plan; contact sales	Varies; plan-dependent envelope limits

Real-world examples: how organizations use resolutions

These brief examples show how different organizations used electronic resolutions to speed approvals, support banking needs, and reduce manual work.

Optica Ventures — COO

Optica Ventures implemented electronic resolutions to accelerate partner approvals, bank onboarding, and investor documentation without in-person signings.

Streamlined approvals and reduced turnaround time.
Brian Fitzgibbons, COO, says: 'The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.' That ease reduced administrative delays and improved customer experience.

Martin Properties — Founder

Martin Properties used digital resolutions to close real estate transactions and manage property-related authorizations remotely.

Enabled faster closings and fewer in-person meetings.
Tim Martin, Founder, reports: 'I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently.'

Frequently asked questions and practical answers

Answers to common questions about validity, notarization, signatory authority, and format issues when preparing or submitting a Partnership Resolution.

Need help? Contact support

Is an electronic signature valid?
Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes when the signature demonstrates intent, consent, attribution, and a retained record. Note exceptions such as wills and some court filings.
Do banks require notarized resolutions?
Often. Banks commonly request notarized or certified resolutions to open accounts or accept transfers. Policies vary by institution; confirm the bank's requirements and be prepared to provide originals or a notarized certified copy to avoid delays.
Can one partner sign for another?
Only with written authority. A partner may sign for another only if authorized by the partnership agreement or a valid power of attorney; absent that, third parties will usually require a resolution naming authorized signers specifically.
When must a resolution be recorded?
Resolutions are usually retained in the partnership minute book rather than publicly recorded. Recording occurs only when required by a government office for a specific transaction, such as certain real property matters. Check county recorder rules.
What if partner names differ on documents?
Mismatched names can block acceptance by banks or title companies. Use the partnership's registered name and partners' legal names matching government IDs. Correct errors promptly and supply notarized affidavits or amended resolutions if requested.
Are electronic copies acceptable to third parties?
Many institutions accept electronic copies with a verifiable audit trail; ESIGN/UETA support electronic records. Some still require originals or notarized documents. Always confirm recipient policy and include audit data showing signer identity and timestamps.

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