Form Title
Include a clear title and, where available, the international application number or receiving-office reference to link the declaration to the correct PCT filing and assist administrative tracking during search and examination.
Use a correct PCT Declaration Form to establish clear inventorship, preserve priority claims, and support later national filings; properly executed electronic signatures satisfy U.S. legal standards under ESIGN and UETA when intent, consent, attribution, and retention requirements are met.
Law firms, patent agents, corporate IP teams, and independent inventors commonly complete the PCT Declaration Form during international filing workflows.
Select the signing and filing method that aligns with counsel advice and receiving-office requirements for the relevant PCT filing route.
Include a clear title and, where available, the international application number or receiving-office reference to link the declaration to the correct PCT filing and assist administrative tracking during search and examination.
Provide the applicant's legal name, address, nationality, and applicant reference. Use the same legal entity formatting as on the international application to avoid mismatches in ownership records.
A signed statement from each inventor confirming contribution to the claimed invention and acknowledging any assignment or transfer of rights. Accurate inventor names prevent later disputes and prosecution delays.
List any priority applications, filing dates, and countries, and cite proof references where available. Consistent priority data establishes earlier effective filing dates and supports entitlement during national phase entries.
Provide signature lines for applicant and inventor(s) with printed name, title, date, and signer contact. Include declaration language confirming intent to sign electronically when using eSignatures.
Attach supporting documents such as assignment instruments, power of attorney, and certified priority documents. Clearly label exhibits and reference them in the declaration to ensure administrative acceptance.
| Field | Configuration |
|---|---|
| Template Name | Use consistent title for tracking |
| Conditional Fields | Show priority fields when claimed |
| Signature Types | Allow basic e-sign or PKI where required |
| Signer Authentication | Email code or multi-factor for attribution |
| Retention Settings | Set retention per legal requirements |
Use secure distribution channels and authentication methods that meet governance and receiving-office expectations for identity, attribution, and record retention.
Complete internal review within 5–10 business days
Expect signer return within 48–72 hours on electronic process
Processing times vary; check receiving office guidance
Comply with national phase entry deadlines per applicable national law
Retain executed declaration per IP counsel guidance and statutory requirements
Optica Ventures implemented an eSignature workflow to reduce turnaround on external declarations and streamline client-facing approvals.
BIS prioritized security and auditability when digitizing declaration workflows to meet regulatory review and potential litigation demands.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |