Scope of Work
Detailed description of services, deliverables, milestones, acceptance criteria, and any deliverable format or reporting requirements connected to the prime contract.
A clear subcontract reduces ambiguity about who performs which tasks, allocates risk, and sets measurable performance standards; it helps manage warranties, insurance coverage, and downstream liability while preserving the prime contractor’s ability to meet client obligations.
Use this subcontract when you must document scope, timing, payment, and obligations so both prime and subcontractor can rely on enforceable, written terms.
An authorized officer or delegated contract manager of the prime contractor signs to confirm assignment of work and continuing obligations to the client. The signer must have authority to obligate the company and confirm insurance and indemnity commitments.
A corporate officer, partner, or person with signatory authority for the subcontractor must sign to accept scope, schedule, payment terms, and risk allocation. Name and title should match the corporate records to avoid enforceability questions.
Detailed description of services, deliverables, milestones, acceptance criteria, and any deliverable format or reporting requirements connected to the prime contract.
Start and completion dates, milestone deadlines, liquidated damages if applicable, and provisions for extensions due to excusable delays.
Rates, invoicing schedule, retainage (if any), expense reimbursement, and conditions for withholding or setoff against the prime contract.
Required insurance types and limits, certificate requirements, and mutual indemnification clauses covering third-party claims and regulatory compliance.
Change-order procedures, approval authority, pricing adjustments, and restrictions on further subcontracting without written consent.
Cause and convenience termination rights, cure periods, transition obligations, and dispute resolution mechanism (mediation, arbitration, or court).
| Field | Configuration |
|---|---|
| Signature | Required; signer name and date fields tied to signature event |
| Initials | Optional; place at clause changes or initials-required pages |
| Attachments | Enable upload for COIs, exhibits, or SOW attachments |
| Authentication | Use email + SMS OTP or stronger methods for high-risk agreements |
Choose a platform that preserves records, supports optional notarization (RON) when needed, and meets any industry-specific compliance such as HIPAA with a BAA.
Use MM/DD/YYYY; governs start of obligations and statute of limitations timing
Set acceptance windows for deliverables to trigger payment
State invoicing cutoff to avoid late payment claims
Provide COI before work begins or as contract conditions require
Specify retainage release conditions and timeframe after acceptance
Prime issues subcontract and attaches SOW; start date may be conditional
Subcontractor begins work after COI and initial deliverable commitments
Project manager reviews performance and approves interim invoices
Deliverables accepted, retainage processed, and final invoice closed
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Trial available | Trial available |
| Bulk Send | Yes | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A property manager delegates HVAC installation to a subcontractor under a defined SOW
A prime contractor assigns a module implementation to a specialist subcontractor