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Permit Submittal Form

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PERMIT SUBMITTAL FORM AND SERVICE AGREEMENT

Applicant Name:    Permit Authority Name:

Applicant Contact:    Applicant Address:

WHEREAS

WHEREAS, Applicant has submitted plans, specifications and supporting documents to the Permit Authority for review for the work described in this submission and seeks authorization to perform the described work in accordance with applicable codes and ordinances; and

WHEREAS, the Permit Authority requires certain fees, supporting documents, certifications and execution of this Permit Submittal Form and Service Agreement as conditions precedent to permit issuance and performance of review and inspection services; and

WHEREAS, the parties desire to set forth their respective responsibilities, payment terms and other provisions governing submission, review, issuance and related administrative services.

PROJECT INFORMATION

                 

SCOPE OF WORK

SUPPORTING DOCUMENTS

Check all documents included with this submittal:






VALUATION & PAYMENT TERMS


Amount:
Details:

Late Fee (percentage): %    Or flat late fee:

Payment Terms: Applicant agrees to pay all required fees prior to permit issuance unless alternate arrangements are expressly agreed in writing by the Permit Authority. Unpaid fees may delay review and issuance. Applicable fees are non-refundable except as required by law.

TERM AND TERMINATION

Effective Start Date:    Expected Completion or Permit Expiration Date:

Termination: Either party may terminate this Agreement for material breach if the breach is not cured within the notice period provided above. Termination does not relieve Applicant of obligations to pay fees for services performed or reviews completed prior to termination.

CONFIDENTIALITY

Confidential Information: Any non-public commercial information or technical materials exchanged in connection with this submittal shall be treated as confidential by the receiving party, provided that such designation is made in writing at the time of submission. Confidential information does not include information that is publicly available or required to be disclosed by law. Each party will use reasonable measures to protect Confidential Information and will not disclose it except as necessary to perform obligations under this Agreement or as required by law.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of laws principles.

ENTIRE AGREEMENT

Entire Agreement: This Permit Submittal Form and Service Agreement, together with any referenced plans and attachments expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior agreements and understandings, whether written or oral. Any amendment must be in writing and signed by both parties.

APPLICANT CERTIFICATIONS

Applicant acknowledges that submission of this form does not constitute permit approval. Review and issuance are subject to plan review, applicable code compliance, and payment of required fees.

Applicant:

Permit Authority:

By:

By:

Date:

Date:

Enter text✕

What the Permit Submittal Form Is and when it’s used

A Permit Submittal Form is a standardized filing used to request municipal, county, or state approval for construction, remodeling, site work, or other regulated activities. The form collects project identifiers, applicant and contractor details, project scope and valuation, construction drawings or plans, and any required supporting documents. Agencies use the submitted information to confirm code compliance, assign plan reviewers, and calculate fees. Electronic submittals are increasingly accepted; the same legal and recordkeeping considerations apply whether the form is filed on paper, uploaded to a portal, or sent using an eSignature provider.

Why a clear, compliant Permit Submittal Form matters

A complete, well-organized submittal reduces review cycles, limits rejections, and shortens time to permit issuance. It documents who is responsible for the work, establishes the project scope and valuation for fee calculation, and creates an auditable record for inspections and appeals.

Why a clear, compliant Permit Submittal Form matters

Who typically prepares and signs permit submittals

Each municipal or state process may require a specific signer (licensee, owner, or authorized agent); verify signatory authority before filing.

  • Contractors and builders responsible for filings and ensuring licensing and insurance are current.
  • Architects and engineers who submit plans, technical reports, and code compliance documents.
  • Property owners or developers who authorize work and provide legal ownership or authorization documentation.

Core parts of a professional Permit Submittal Form

A professional submittal groups identification, technical, authorization, and administrative items so reviewers can act quickly and consistently.

Project ID

Unique project identifier, permit type, parcel or parcel number, and project address to ensure the submission maps to the correct property record.

Applicant Details

Full legal name, company, mailing and site address, license numbers, phone and email for primary contacts used for notifications.

Scope of Work

Concise description of work, including construction activities, square footage, phases, and referenced code sections where applicable.

Plans and Specs

List of attached drawings, engineering calculations, cut sheets, and certification pages so reviewers can verify compliance without follow-up.

Fees and Valuation

Declared contract value or estimated cost, fee calculations, payment method, and any deposit or escrow instructions required by the authority.

Authorization

Signature block, date, printed name, title, and evidence of authority (owner authorization or licensed contractor attestation).

Required data fields at a glance

Project Address: Street, city, state, ZIP
Owner Name: Full legal name
Contractor License: License number and state
Scope Summary: Short project description
Estimated Cost: Declared project value
Primary Contact: Phone and email

Step-by-step: preparing and submitting a permit

Follow these steps to prepare a complete submittal and to minimize reviewer questions and revision cycles.

  • 01
    Gather documents: Collect drawings, plans, reports, licenses, and owner authorization.
  • 02
    Complete form: Enter required fields, use correct formats, and double-check values.
  • 03
    Attach plans: Upload PDFs, mark revision numbers, and include a plan table of contents.
  • 04
    Submit and pay: Send through the portal or eSubmit and pay applicable fees; retain the acknowledgement.

Configuring an online submittal workflow

When moving to an online process, set these workflow items to match your agency or company review needs.

Field mapping Map form fields to your permit database for automatic population
Recipient order Define signer and reviewer sequence for controlled approvals
Authentication Select email, SMS, or stronger methods for signer identity
Notifications Set automatic alerts for review status and required corrections
Template naming Standardize template titles to match permit types and versions

Where to send or file the completed submittal

Permit submittals are routed to the authority having jurisdiction and may follow several accepted delivery methods.

  • Online portal: Upload the form and all attachments via the issuing agency’s permit portal
  • Email submission: Send to the designated intake or plan-review inbox when allowed
  • In-person delivery: Deliver printed copies to the permitting office when required
  • eSubmission with eSignature: Use an accepted eSubmission method that preserves the audit trail

Technical requirements for digital submittal and signing

Check the jurisdiction’s technical standards and plan-review portal documentation; align your eSubmission tool with required file formats and signer authentication to avoid processing delays.

  • File formats: PDF and DOCX are widely accepted
  • Authentication: Email and SMS codes are common; KBA or 2FA may be required
  • Integrations: Portal integrations may require connectors or API access

Typical review timelines and deadlines to expect

Review periods and correction deadlines vary by agency; use these common timeframes to plan submittal and follow-up.

Initial intake review:

Often 5–15 business days for completeness checks

Plan review cycle:

First review commonly 10–30 business days depending on complexity

Correction response window:

Applicants typically have 30 calendar days to respond

Permit expiration:

Many jurisdictions set permit expiration at 180–365 days if work does not begin

Inspection scheduling:

Inspections are scheduled after approval; wait times vary by locality

Key milestones in the permit lifecycle

Track these sequential milestones to monitor progress from submission to final inspection.

01

Submission Received

Agency logs the filing and issues a receipt or tracking number

02

Completeness Check

Intake staff confirm required documents and flag omissions

03

Plan Review

Technical reviewers examine drawings and compliance with codes

04

Approval and Permit Issued

Once fees are paid and conditions met, the permit is released

Common preparation and submission mistakes

  • Missing licensed contractor information or expired license leads to immediate rejection or hold.
  • Submitting incomplete or unmarked plans creates reviewer requests and extends approval time.
  • Mismatched names or inconsistent addresses between attachments can invalidate the filing.
  • Failing to pay correct fees or using the wrong fee schedule delays permit issuance.

Consequences of incorrect or incomplete submittals

Review Delays: Longer processing times
Fines: Monetary penalties may apply
Stop-Work Orders: Work may be suspended
Permit Denial: Application may be rejected
Increased Fees: Additional reprocessing charges
Liability Exposure: Civil or administrative liability

Comparing eSignature vendor starting prices and key features

Pricing and feature availability vary by plan and billing term; this table shows common entry-level comparisons across vendors with signNow first.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about Permit Submittal Forms

Answers to common questions about legal validity, required attachments, and next steps after rejection.


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