Personal Banquet Agreement

Personal Banquet Agreement

This Personal Banquet Agreement (the Agreement) is made between the parties below for the reservation and provision of venue, food, beverage, rentals and related services for a private event. Client Name: Venue/Host Name:

Contact and Notice Information

Event Details

Event Name / Occasion:

Event Date: Start Time: End Time:

Services and Facility Use

Space Reserved: Maximum Occupancy:

Catering by Venue    Buffet    Plated Service    Bar Service

Alcohol Service: Yes    No   If alcohol is served, Client acknowledges responsibility for compliance with applicable laws and for obtaining any required permits and insurance naming the Venue as additional insured.

Payment Terms

Balance Due:   Final Payment Due Days Prior to Event:

Taxes and Service Charge: Venue will apply applicable taxes and a service charge of and tax rate of unless otherwise stated.

Cancellation, Rescheduling and Force Majeure

Cancellation by Client is subject to the following schedule: more than 90 days prior – refund of deposit less administrative fee; 30 to 90 days prior – 50% of deposit retained; less than 30 days – deposit non-refundable. If the Venue cancels without cause, Venue will refund amounts paid and will not be liable for additional damages.

Force Majeure:Neither party shall be liable for failure or delay in performance resulting from causes beyond its reasonable control, including but not limited to acts of God, government restrictions, natural disaster, pandemic, labor disputes, or utilities failure. If the event cannot proceed due to force majeure, the parties will negotiate in good faith to reschedule or issue a credit.

Liability, Insurance and Damage

Damage: Client is responsible for all damage to the venue or equipment caused by the Client or its guests. Venue may charge the Client for repair or replacement at cost. Client agrees to inspect the premises prior to the event and report pre-existing damages in writing.

Insurance: Client shall obtain or provide evidence of general liability insurance with limits not less than per occurrence when required by the Venue. Proof of insurance must be delivered to the Venue no later than prior to the event.

Indemnity: Client shall indemnify, defend, and hold harmless the Venue, its owners, agents and employees from and against any claims, liabilities, losses, damages and expenses (including reasonable attorneys' fees) arising out of Client's negligent acts or omissions or those of its guests, vendors or invitees.

Operational Terms

Subcontracting: Venue may subcontract portions of the services (such as catering or AV) provided that subcontractors are licensed and insured. Venue remains responsible to Client for the performance of subcontracted services.

Compliance and Permits

Client is responsible for obtaining any permits or licenses required for the Event, including but not limited to special event permits, signage permits, or required consents. Client will comply with all applicable laws, ordinances, venue rules and capacity limits.

Representations; Entire Agreement; Governing Law

Each party represents and warrants that it has the authority to enter into this Agreement. This Agreement constitutes the entire agreement between the parties with respect to the Event and supersedes all prior proposals, understandings and agreements. Any amendment must be in writing and signed by both parties.

Acknowledgements

Final Guest Count: Client acknowledges that charges will be based on the Final Guaranteed Guest Count or the actual number served, whichever is greater, and that increases to guest count after the Final Guaranteed Guest Count may result in additional charges.

Acceptance

By signing below, the parties acknowledge that they have read, understand and agree to the terms and conditions set forth in this Personal Banquet Agreement and that they are authorized to bind their respective parties to these terms.

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