Personal Event Agreement

PERSONAL EVENT AGREEMENT

This Personal Event Agreement ("Agreement") is entered into by and between the Organizer and the Client identified below. The parties agree as follows:

Parties

Event Details

Event Name:

Event Date:    Event Start Time:    Event End Time:

Setup Time:    Teardown Complete By:

Estimated Attendance:    Age Range (if applicable):

Payment Terms

Total Fee: $    Deposit Amount: $ (due upon signing)

Balance Due Date:    Late Payment Fee:

Payment Method(s):

Cancellation, Postponement & Refunds

Cancellation by Client: If Client cancels more than days prior to the Event Date, the deposit will be refunded in full less any non‑recoverable costs. If cancellation occurs within days of the Event Date, the deposit is non‑refundable and additional cancellation fees may apply as set forth below.

Postponement: Requests to postpone the Event must be submitted in writing. Organizer will use commercially reasonable efforts to accommodate a new date; Client remains responsible for any additional costs and revised deposit or fee schedule.

Insurance, Licenses & Permits

Insurance Requirement: Client shall obtain and maintain commercial general liability insurance covering the Event with limits of not less than $ per occurrence, naming Organizer as an additional insured if requested. Evidence of such insurance must be delivered to Organizer no later than .

Licenses and Permits: Client is responsible for securing any required permits or licenses (including for amplified sound, alcohol, street closures, or vendor operations) unless the parties agree in writing that Organizer will obtain them.

Alcohol & Third-Party Vendors

Alcohol Service: Alcohol will be served. If alcohol is served, Client must ensure that a licensed alcohol service vendor is used and that proof of vendor insurance and license is provided to Organizer no later than the date required for insurance above.

Third‑Party Vendors: Client is responsible for communicating setup windows and access requirements to all third‑party vendors. Organizer is not responsible for vendor nonperformance; Organizer will coordinate access but is not liable for vendor acts or omissions.

Damage, Security Deposit & Repairs

Security Deposit: Client shall pay a refundable security deposit of $ to cover damage, excessive cleaning, or missing property. Deposit will be returned within days after the Event, less documented deductions.

Repair Costs: Client is responsible for the cost of repair or replacement for any damage to the Venue or Organizer property caused by Client, Client's guests, or contracted vendors.

Liability, Indemnification & Limitation

Indemnification: Client shall indemnify, defend and hold harmless Organizer, its officers, employees, agents and contractors from and against any and all claims, losses, liabilities, damages, costs and expenses (including reasonable attorney's fees) arising out of or relating to (a) Client's use of the Venue, (b) acts or omissions of Client's guests or vendors, or (c) Client's breach of this Agreement, except to the extent caused by Organizer's gross negligence or willful misconduct.

Limitation of Liability: Except for liability that cannot be limited by law, Organizer's liability for any claim arising under this Agreement shall be limited to direct damages up to the amount actually paid by Client to Organizer under this Agreement.

Force Majeure

Neither party shall be liable for delay or failure to perform its obligations under this Agreement due to causes beyond its reasonable control, including but not limited to acts of God, government action, strikes, civil disturbance, riot, epidemic, fire, flood, or other similar events. If the Event is canceled or postponed due to a force majeure event, the parties will negotiate in good faith a fair allocation of costs and refunds.

Compliance & Venue Rules

Client agrees to comply with all applicable laws, venue rules, and directions of Organizer and venue staff. Client is responsible for the conduct of guests and for any fines or penalties resulting from noncompliance.

Notices

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses set forth above or to other addresses provided in writing. Notices are effective upon personal delivery or three business days after deposit with the postal service.

General Provisions

Entire Agreement: This Agreement constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior negotiations and understandings. Any amendment must be in writing and executed by both parties.

Severability: If any provision of this Agreement is held invalid or unenforceable, the remainder of the Agreement shall remain in full force and effect.

Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the state in which the Venue is located, without regard to its conflict of laws principles.

Additional Provisions / Special Requests

Witness / Optional Notary Area

Witness Name:

Witness Signature:    Date:

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