Applicant Details
Full legal name, preferred name, date of birth, phone, email, and government ID references to verify identity and contactability.
A correct application streamlines tenant screening, reduces disputes, and preserves legal evidence if a decision is challenged. Electronic completion and secure storage help demonstrate consent, capture timestamps, and meet retention expectations under ESIGN (15 U.S.C. ch. 96) and state UETA laws.
The form is used by several participants in the rental process; each party has distinct responsibilities when completing it.
Clear role assignment reduces processing delays and ensures required documentation is attached before screening begins.
Full legal name, preferred name, date of birth, phone, email, and government ID references to verify identity and contactability.
Complete residential history with move-in/move-out dates and landlord contact details for reference checks and eviction history screening.
Employer name, position, gross income, pay frequency, and upload options for pay stubs or employer letters to verify ability to pay rent.
Emergency contact, personal references, and co-applicant or guarantor information with consent to contact and verify.
Explicit consent checkbox for credit, criminal background, and eviction record checks, plus disclosure of any screening fees charged.
Signature block for applicant(s) and date, plus optional electronic signature consent language and signature authentication method.
| Field | Configuration |
|---|---|
| Signature field | Required for all applicants |
| Authentication | Email verification or SMS code |
| Conditional fields | Show co-applicant only if selected |
| Attachments | Allow PDFs and images for verification |
Choose delivery and signing methods that match your workflow, access needs, and regulatory obligations.
Open until unit is held or application deadline passes.
Screening often completes within 3–14 business days, depending on checks.
Deposit deadlines depend on lease terms and local rules.
Set in lease; coordinate move-in after approvals.
Retain application per retention policy and law.
Applicant completes form and pays any fee.
Confirm ID and run background checks.
Landlord reviews income, references, and reports.
Execute lease and schedule move-in.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes | Yes | No | No |