Identity Fields
Full legal name, date of birth, and place of birth when required; matching formats to government IDs prevents mismatches and verification delays.
A concise Personal ID Document provides a single source of truth for identity verification, supports regulatory compliance under ESIGN and UETA, and limits downstream disputes by capturing required fields and audit evidence.
Organizations and individuals use Personal ID Documents whenever identity must be established, authenticated, or retained for a transaction.
The following groups most often prepare or sign these documents; responsibilities and required fields differ by role and industry.
Full legal name, date of birth, and place of birth when required; matching formats to government IDs prevents mismatches and verification delays.
Document type, issuing authority, ID number, country/state of issue, and expiration date; include exact punctuation and casing as on the ID.
High-resolution scanned image or photograph of the front and back of the ID, plus a live selfie where required to support liveness checks.
Clear language documenting consent to electronic collection and storage where ESIGN consumer disclosure rules apply, and confirmation of identity accuracy.
Capture timestamp, IP address, device type, and verification outcome so the record supports later authentication or dispute resolution.
Include the retention period, legal basis, and who to contact for record corrections or revocation to meet compliance obligations.
| Field | Configuration |
|---|---|
| Name Field | Required, single-line, exact-match validation |
| Date Field | MM/DD/YYYY format with date-picker |
| Upload Field | Accept PDF, JPG; require front and back |
| Audit Trail | Enable timestamps, IP, and device capture |
Choose a platform that supports secure uploads, audit trails, and applicable signer authentication for identity documents.
Collect ID at first contact or onboarding.
Often completed within 24–72 hours for automated checks.
Request renewal 30 days before ID expiry.
Schedule as required; session fees vary by state.
Provide records promptly for compliance reviews.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |