Identifying Information
Full legal name, date of birth, government ID numbers, and primary contact details for verification and identity matching.
A clear Factfind centralizes verified personal and situational data to reduce errors, speed assessment, and create an auditable record of client disclosures.
The Personal Protection Factfind is completed by trained professionals and the individuals they serve to ensure accurate intake and decision-making.
Accurate completion helps downstream teams, auditors, and legal counsel rely on consistent baseline facts when advising or taking action.
Full legal name, date of birth, government ID numbers, and primary contact details for verification and identity matching.
Current and previous addresses, living arrangements, and access points relevant to physical security assessments.
Relevant medical conditions, medications, and limitations that affect protection planning and emergency response.
Previous incidents, threats, restraining orders, and law enforcement interactions that inform risk level.
Existing policies, beneficiaries, and payment arrangements that influence protective service scope.
Signed consent for data collection, information sharing, and emergency contacts with clearly dated signatures.
| Field | Configuration |
|---|---|
| Identity Field | Require government ID upload and exact-name match |
| Date Fields | Enforce MM/DD/YYYY and validation |
| Signature Field | Enable eSignature with audit trail |
| Routing | Auto-route to compliance and case teams |
Confirm the platform supports secure uploads, eSignatures, and audit logging before accepting online Factfinds.
Confirm identity at intake to avoid follow-up delays
Date of signature determines effective consent and can affect limitations
Retention clocks start at creation or signature date
Reassess high-risk Factfinds annually or when circumstances change
File supporting documents within agency deadlines when submissions are required
Client completes form and uploads supporting documents.
ID checks and authentication are completed and logged.
Analyst reviews inputs and assigns risk level with notes.
All required parties sign and date the Factfind.
Client completes detailed identity and incident history
Patient fills medical and emergency contact fields digitally
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No free trial | No free trial | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA) | Yes (BAA) | Yes (BAA) | No | No |