Inspection Report
Document findings, evidence of infestation, photos, and conditions observed to justify recommended treatment and support future warranty claims.
A written service agreement clarifies responsibilities, documents treatment specifics, and reduces disputes by setting expectations for scheduling, access, chemicals used, and warranty conditions. It also helps meet regulatory recordkeeping requirements for pesticide applications and provides an auditable record suitable for electronic signature under ESIGN and UETA.
The document is completed by the service provider and signed by the property owner, manager, or an authorized representative before treatment begins.
Accurate roles and contact details reduce processing delays and ensure warranty coverage and regulatory compliance.
| Field | Configuration |
|---|---|
| Authentication Method | Email link or SMS code; use stronger auth for high-risk jobs. |
| Reminder Schedule | Automate two reminders at 3 and 7 days after initial send. |
| Bulk Send Setup | Use templates and CSV mapping for multi-property campaigns. |
| Template Variables | Map property address, inspection date, and warranty terms. |
Ensure the chosen vendor offers audit trails, optional stronger signer authentication, and export options for long-term retention to meet recordkeeping obligations.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Premium) | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Document findings, evidence of infestation, photos, and conditions observed to justify recommended treatment and support future warranty claims.
Specify areas to be treated, methods (baiting, soil treatment), and any structural exclusions to avoid ambiguity during application.
List product names and EPA registration numbers, concentration, and safety precautions to meet regulatory disclosure requirements.
State required occupant actions (e.g., clear areas, remove food) and access windows for technicians to perform treatments safely.
Define length, coverage, retreatment scheduling, and exclusions so claim handling is consistent and defensible.
Include price, deposit, invoicing schedule, late fees, and cancellation terms to reduce billing disputes.
Schedule inspection within 7–14 days of request, subject to provider availability.
Perform treatment within 14–30 days after signed authorization unless parties agree otherwise.
Allow 14–30 days for retreatment following initial application when warranted under the warranty.
Net 30 is common; specify deposit and final payment milestones.
Require written notice within the warranty period and allow reasonable inspection time for claims.