Photo Booth Event Management Template

PHOTO BOOTH EVENT MANAGEMENT AGREEMENT

Parties and Event Information

Event Date:   Event Location:

Event Start Time:   Event End Time:   Estimated Guests:

WHEREAS

WHEREAS, Client Name: desires to engage Vendor Name: to provide photo booth services for the event described above; and

WHEREAS, Vendor represents that it has the skills, experience, personnel, and equipment necessary to provide the services on the terms and conditions set forth in this Agreement.

Scope of Work

Vendor shall provide photo booth event management services including, without limitation, set up, operation, attendant staffing, photography capture, on-site printing (if applicable), and digital delivery of images in accordance with the terms below. Specific duties, deliverables, and performance standards shall be described in the Scope of Work.

Attendant Provided: Yes    On-Site Printing: Yes    Props Provided: Yes

Payment Terms

Total Fee: $    Deposit Amount (non-refundable except as stated): $

Balance Due Date:    Late Fee:

Damage / Security Deposit (if any): $ (refundable subject to inspection)

Term and Termination

Agreement Effective Date:    Agreement End Date:

Either party may terminate this Agreement for material breach after providing written notice and a cure period of days. Client may cancel the Services subject to the cancellation and refund schedule set forth below.

Cancellation and Refunds

Confidentiality

Each party shall hold in confidence all non-public proprietary information disclosed by the other party that is designated as confidential or that a reasonable person would understand to be confidential given the nature of the information and the circumstances of disclosure ("Confidential Information"). Recipient shall not disclose Confidential Information except to employees, agents, and subcontractors on a need-to-know basis who are bound to confidentiality obligations no less protective than those in this Agreement. Confidential Information does not include information that: (a) is or becomes publicly available without breach; (b) is rightfully received from a third party without restriction; (c) is independently developed; or (d) is required to be disclosed by law, provided the disclosing party is given prompt notice and an opportunity to seek protective relief.

Intellectual Property and Image Rights

Client grants Vendor a non-exclusive, royalty-free license to use images and footage captured at the Event for Vendor's portfolio, marketing, and promotional purposes unless Client checks the box below to restrict such use. All final image deliverables provided to Client shall be as described in the Scope of Work.    Restrict Vendor marketing use of images

Insurance, Indemnification and Liability

Vendor shall maintain, at its expense, general liability insurance sufficient to cover the performance of services and any damage or injury arising from Vendor's operations. Vendor agrees to indemnify and hold Client harmless from claims arising out of Vendor's negligent acts or omissions. Client shall indemnify Vendor for claims arising from Client's negligence, willful misconduct, or breach of this Agreement. Neither party shall be liable for incidental, consequential, or punitive damages except for gross negligence or willful misconduct.

Force Majeure

Neither party shall be liable for delays or failures in performance resulting from causes beyond its reasonable control, including but not limited to acts of God, fire, storm, epidemic, governmental action, terrorism, or labor disputes. The affected party shall provide prompt notice and shall use reasonable efforts to resume performance.

Governing Law; Entire Agreement

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law principles. This Agreement, together with any schedules or attachments expressly incorporated herein, constitutes the entire agreement between the parties and supersedes all prior negotiations, understandings, and agreements, whether written or oral, relating to its subject matter. Any amendment must be in writing and signed by authorized representatives of both parties.

Miscellaneous Provisions

Notices required under this Agreement shall be in writing and delivered to the contact information provided above. The parties are independent contractors; nothing in this Agreement creates a partnership, joint venture, or employment relationship. If any provision of this Agreement is held invalid, the remainder shall remain in full force and effect.

Acknowledgement

By signing below, each party represents and warrants that it has the full power and authority to enter into this Agreement, that the person signing is authorized to bind the party, and that the obligations set forth herein are valid, binding, and enforceable.

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