Scope of Services
Describe candidate sourcing, screening, background checks, and the number and type of candidates to be presented; set clear success criteria for a completed placement.
A clear written agreement defines fees, replacement and refund policies, liability limits, and timelines, reducing disputes and ensuring consistent delivery of placement services under agreed terms.
The agreement is used by staffing agencies, independent recruiters, employers, and contracting clients to formalize candidate placement terms prior to engagement.
Properly executed agreements protect both recruiters and clients, clarify payment expectations, and create a record for compliance and future disputes.
Describe candidate sourcing, screening, background checks, and the number and type of candidates to be presented; set clear success criteria for a completed placement.
Specify fee amounts or percentages, invoicing schedule, payment terms, late fees, and whether fees apply to direct hires during a defined period after placement.
State any replacement period, conditions that trigger a free replacement or refund, and exclusions such as layoffs, misconduct, or client-driven terminations.
Define when a candidate becomes subject to the agreement, how long the provider retains rights, and how prior introductions affect fee liability.
Protect candidate data and proprietary client information; include data handling, permitted disclosures, and duration of confidentiality obligations.
Outline termination rights, notice requirements, liability caps, indemnities, and dispute resolution methods such as arbitration or governing law selection.
| Field | Configuration |
|---|---|
| Signer Order | Sequential or parallel signing as required by negotiation |
| Authentication | Email link or SMS code; use stronger KBA for high-risk clients |
| Required Fields | Make fees, effective date, and signatures mandatory to prevent incomplete execution |
| Audit Trail | Capture IP, timestamps, and actions for evidentiary support |
Ensure the chosen platform supports required file formats, signer authentication, and integrations with your HR or ATS systems.
Provide W-9 upon payer request
File and furnish by Jan 31
Electronic to IRS by Mar 31
Individual return due Apr 15
Issue to employees by Jan 31
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
I can process and execute all of these documents online with 100% compliance and built-in security.