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Player Services Contract

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PLAYER SERVICES CONTRACT

This Player Services Contract (the Agreement) is made and entered into as of , (Effective Date), by and between Service Provider Name: with principal place of business at (Service Provider), and Player Name: residing at (Player). Service Provider and Player are sometimes referred to herein individually as a Party and collectively as the Parties.

RECITALS

WHEREAS, Service Provider is engaged in the business of providing training, promotional, and representation services to athletes and has facilities, personnel, and expertise necessary to provide such services;

WHEREAS, Player is a professional athlete seeking services related to training, promotion, and management of Player’s professional sporting activities; and

WHEREAS, the Parties desire to set forth the terms and conditions under which Service Provider will provide services to Player and the compensation to be paid for such services.

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the Parties agree as follows:

1. TERM

1.1 Commencement and Duration. The term of this Agreement shall commence on the Effective Date and shall continue for a period of unless earlier terminated in accordance with Section 9.

2. ENGAGEMENT; SCOPE OF SERVICES

2.1 Engagement. Service Provider is engaged to provide the services described in this Section and in the attached Schedule of Services (if any). Service Provider shall provide training, coaching, marketing coordination, endorsement negotiation assistance, and other related player support services as reasonably requested by Player and agreed by Service Provider (the Services).

2.2 Standard of Performance. Service Provider shall perform the Services in a professional manner consistent with customary industry standards and shall use personnel reasonably qualified to perform the Services.

3. COMPENSATION

3.1 Fees. In consideration for the Services, Player shall pay Service Provider the following: Base Fee:

3.2 Commission on Endorsements. Player agrees to pay Service Provider a commission equal to of Gross Income derived from third‑party endorsement, appearance, and sponsorship agreements procured or negotiated by Service Provider during the Term.

3.3 Gross Income Definition. “Gross Income” means all amounts actually received by Player from a third party under an endorsement, appearance, or sponsorship agreement before withholding, taxes, and other deductions.

4. PAYMENT TERMS

4.1 Invoicing. Service Provider shall submit invoices for fees and commissions to Player or Player’s designated payor. All invoices are due within days of receipt unless otherwise agreed in writing.

4.2 Taxes. Each Party is responsible for its own federal, state, local and international taxes arising from amounts paid or received under this Agreement. Service Provider is responsible for all employment taxes for its personnel.

5. EXPENSES

Player shall reimburse Service Provider for reasonable pre‑approved expenses incurred in connection with the performance of the Services upon submission of receipts. Pre‑approval shall be evidenced by written authorization signed by Player or Player’s authorized representative.

6. CONFIDENTIALITY

Each Party agrees to maintain in confidence all non‑public information disclosed by the other Party that is identified as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential information shall not include information that is or becomes publicly available other than by breach of this Agreement, independently developed by the receiving Party, or rightfully received from a third party without restriction.

The receiving Party may disclose Confidential Information to the extent required by law or regulation, provided that, to the extent permitted, the receiving Party gives the disclosing Party prompt written notice and cooperates in seeking protective measures.

7. INTELLECTUAL PROPERTY

7.1 Ownership. Unless otherwise agreed in writing, Player retains all rights in Player’s name, image, likeness, trademarks and other intellectual property. Service Provider shall not use Player’s name, image or likeness for commercial purposes without Player’s prior written consent.

7.2 Work Product. All materials, reports, and deliverables specifically created by Service Provider for Player under this Agreement shall be deemed work for hire to the extent permitted by law. To the extent a work for hire does not apply, Service Provider hereby assigns to Player all right, title and interest in such deliverables upon full payment of fees due.

8. REPRESENTATIONS AND WARRANTIES

Each Party represents and warrants that it has the full power and authority to enter into this Agreement, that execution of this Agreement does not violate any other agreement by which it is bound, and that it will comply with all applicable laws, regulations, and sporting governing body rules in performing its obligations hereunder.

9. TERMINATION

9.1 Termination for Convenience. Either Party may terminate this Agreement without cause upon thirty (30) days’ prior written notice to the other Party.

9.2 Termination for Cause. Either Party may terminate immediately upon written notice if the other Party materially breaches this Agreement and fails to cure such breach within fifteen (15) days after receipt of written notice specifying the breach.

9.3 Effect of Termination. Upon termination, all unpaid fees and reimbursable expenses accrued through the date of termination shall become immediately due and payable. Sections concerning confidentiality, indemnification, intellectual property, and payment shall survive termination.

10. INDEMNIFICATION; LIMITATION OF LIABILITY

10.1 Indemnification by Player. Player shall indemnify, defend and hold harmless Service Provider and its officers, directors and agents from and against any liabilities, damages, losses and expenses arising out of Player’s breach of this Agreement or Player’s negligent or willful acts.

10.2 Indemnification by Service Provider. Service Provider shall indemnify Player for claims arising out of Service Provider’s gross negligence or willful misconduct in performing the Services.

10.3 Limitation of Liability. Except for liability arising from gross negligence, willful misconduct, or breach of confidentiality, neither Party shall be liable for incidental, consequential, punitive or special damages. The aggregate liability of each Party for claims arising out of this Agreement shall not exceed the total fees paid to Service Provider under this Agreement during the twelve (12) month period preceding the claim.

11. INSURANCE

During the Term, Service Provider shall maintain commercially reasonable insurance coverage, including general liability and professional liability insurance, and shall provide certificates of insurance upon reasonable request. Player is responsible for maintaining player health, accident and disability insurance covering Player’s participation in sporting activities.

12. INDEPENDENT CONTRACTOR

Service Provider and its personnel are independent contractors and not employees, joint venturers or partners of Player. Service Provider shall be solely responsible for all payroll, withholding taxes and benefits for its personnel.

13. NOTICES

All notices under this Agreement shall be in writing and shall be deemed given when delivered personally, sent by nationally recognized overnight courier, or three (3) days after deposit in the U.S. mail, postage prepaid, to the addresses set forth below or to such other address as a Party may designate by written notice to the other Party.

14. AMENDMENTS; WAIVER; COUNTERPARTS

No amendment to this Agreement shall be effective unless in writing and signed by both Parties. No waiver of any right shall be effective unless in writing and signed by the waiving Party. This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument.

15. GOVERNING LAW; VENUE

This Agreement shall be governed by and construed in accordance with the substantive laws of the state specified below without regard to its conflicts of law principles. The Parties agree that the state and federal courts located in the county corresponding to the governing state will have exclusive jurisdiction over any dispute arising out of or relating to this Agreement.

16. ENTIRE AGREEMENT; SEVERABILITY

This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous negotiations and agreements, whether written or oral. If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall continue in full force and effect and the Parties shall replace the invalid provision with a valid provision that most closely approximates the economic effect of the invalid provision.

17. MISCELLANEOUS

17.1 Assignment. Neither Party may assign this Agreement without the prior written consent of the other Party, except that Service Provider may assign this Agreement in connection with a sale of all or substantially all of its assets or in connection with a merger or change of control.

17.2 Remedies. The rights and remedies provided in this Agreement are cumulative and in addition to any other rights or remedies available at law or in equity.

SCHEDULED ATTACHMENTS

Service Provider

Printed Name:

By:

Date:

Player

Printed Name:

By:

Date:

Enter text✕

What a Player Services Contract Is and when it applies

A Player Services Contract is a written agreement between an individual who provides player-related services (athlete, performer, streamer, esports competitor, or contractor) and the hiring party that sets out duties, compensation, term, deliverables, rights in recordings and likeness, and dispute resolution. It governs performance obligations, payment schedules, intellectual property assignment, confidentiality, and termination. The contract can be executed on paper or electronically; when signed electronically it remains legally enforceable under federal and state e-signature laws provided the parties demonstrate intent, consent, attribution, and retention.

Why using a clear Player Services Contract matters

A well‑drafted Player Services Contract reduces disputes, clarifies payment and IP ownership, and documents consent for recordings and sponsorship use while supporting compliance with tax and privacy obligations.

Why using a clear Player Services Contract matters

Who commonly prepares and signs this contract

This agreement is used by a range of parties across professional and amateur play, events, and digital content production.

  • Teams, leagues, and event promoters that engage players for matches, exhibitions, or appearances.
  • Independent contractors and performers providing streaming, coaching, or appearance services.
  • Agencies and sponsors that require IP rights, image releases, and exclusivity terms.

Identify the primary user (employer/promoter or player/contractor) before customizing the template so signatory roles, tax treatment, and deliverables match the relationship.

Core clauses to include in a professional contract

Include clauses that control the relationship, payment, rights, and dispute resolution to avoid ambiguity and downstream risk.

Scope of Services

Describe specific duties, performance expectations, event dates, locations, and any deliverables such as video content, appearances, or promotional activities to avoid scope creep and payment disputes.

Compensation

State payment amounts, timing, expense reimbursement rules, tax withholdings or independent contractor status, and consequences for late payment or missed appearances.

Intellectual Property

Specify who owns recordings, live-streamed content, and promotional materials; include licenses for use of likeness, music, and third-party content.

Confidentiality

Limit unauthorized disclosure of proprietary strategies, contract terms, or private health information; include duration and exceptions for disclosures required by law.

Termination

Define grounds for termination for cause or convenience, notice periods, cure opportunities, and post-termination obligations including return of materials.

Dispute Resolution

Choose governing law, a forum for disputes, and whether to require mediation or arbitration to reduce litigation costs and timeline uncertainty.

Stepwise process to complete and sign the contract

Follow this sequence to prepare, review, and execute a Player Services Contract efficiently and with auditability.

  • 01
    Prepare Draft: Populate fields and attach exhibits.
  • 02
    Internal Review: Legal and finance review key clauses.
  • 03
    Send for Signature: Use email or secure signing link.
  • 04
    Archive Final: Store executed copy with audit trail.

Typical electronic signing workflow for this agreement

Electronic signing follows a predictable sequence; ensure authentication and retention meet legal tests for validity.

  • Upload Document: Sender uploads contract to the signing platform.
  • Place Fields: Insert signature, initials, date, and conditional fields.
  • Invite Signers: Send secure email or link to each signer.
  • Capture Audit Trail: Platform records timestamps, IP, and actions for evidentiary support.

Configuring an online workflow for recurring player agreements

Set up roles, authentication, and conditional fields to match recurring or multi‑party signing scenarios.

Field Configuration
Signer Roles Assign primary player, promoter, and witness roles.
Authentication Method Choose email, SMS code, or KBA as needed.
Conditional Fields Show payment clauses only when applicable.
Retention Rules Auto-archive executed contract and export audit trail.

Delivery channels and platform requirements

Decide how signers will receive and authenticate the contract: email, guest link, or in-person kiosk.

  • Integrations: Platforms often connect to CRM, storage, and accounting systems for record linking.
  • File Formats: Accepts PDF, Word DOCX, and Excel inputs for field mapping.
  • Authentication: Supports email, SMS, KBA, and advanced signer authentication where required.

Use integrations and format support to automate routing, audit logging, and archival with consistent metadata for retrieval.

Key timelines to include and monitor

Document and track dates that affect performance, payment, tax reporting, and termination to avoid missed obligations.

Effective Date:

Contract obligations begin on the stated MM/DD/YYYY.

Performance Dates:

List event or appearance dates with backup contingencies.

Payment Due:

Specify net terms (e.g., Net 30) and late payment penalties.

Notice Periods:

Define cure periods and termination notice timing.

Tax Reporting:

Collect tax info timely to meet annual reporting needs.

Common mistakes to avoid when preparing this contract

  • Vague scope language that fails to define deliverables or performance standards, causing disputes about obligations and payment.
  • Missing tax or classification details that leave parties exposed to withholding liabilities or misclassification claims.
  • Undefined IP ownership for recordings and streams, which can create licensing and sponsorship conflicts later.
  • No authentication or retention plan for electronic signatures, making enforcement harder when signature intent is challenged.

Consequences of errors or omissions

Breach Damages: Monetary liability for nonperformance or missed appearances.
Tax Penalties: Backup withholding or IRS penalties if TINs are missing.
IP Disputes: Loss of licensing rights or injunctive relief claims.
Reputational Risk: Sponsor or fan trust erosion from unauthorized use of likeness.
Enforceability Gaps: Invalid signature or poor audit trails can weaken evidence in court.
Regulatory Fines: HIPAA or other privacy fines when protected health information is mishandled.

Comparison of typical eSignature vendor pricing and capabilities

Overview of starting prices and common capability differences. Values reflect plan starting points and publicly stated features.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-world examples of how the contract is used

Examples illustrate common scenarios and contract adaptations for different needs.

Team Appearance Agreement

A regional league hired guest players for a weekend tournament, requiring appearance and conduct clauses.

  • Contract included per-game fees and travel reimbursement.
  • The signed contract limited liability for the organizer, specified IP rights for broadcasted matches, and required proof of insurance from each player.

Streamer Content License

A promoter contracted a streamer to produce sponsored content tied to an event, with deliverable deadlines.

  • The agreement specified content ownership and sponsorship disclosures.
  • Clear milestone payments and deliverable definitions helped avoid late-payment disputes and preserved the promoter's rights to reuse clips for promotion.

Frequently asked questions about executing and validating the contract

Answers to common questions about enforceability, signatures, notarization, and recordkeeping for Player Services Contracts.


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