Can the selection form be signed electronically?

Yes. Electronic signatures are generally valid under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA (Uniform Electronic Transactions Act) in most states. Ensure the signer demonstrates intent and consent, and retain an auditable record of the signature event.

Are there exceptions where e-signatures are not allowed?

Certain categories such as wills, probate filings, and some court orders are commonly excluded. Consult UETA/ESIGN guidance and your state rules if the form will be attached to an excluded filing or a document that state law expressly bars from electronic execution.

Do I need a notary or witnesses for this form?

Most plumbing selection forms do not require notarization or witnesses. If a local regulation or contract requires notarized approvals, follow the jurisdictional rule; remote online notarization (RON) availability varies by state.

How do I correct a mistake after the form is signed?

Issue a documented revision or change order with the updated fields, obtain the same approver signatures, and attach the revision log to the original file. Do not alter the signed PDF in place without a signed amendment.

What evidence should I keep to support the signed form?

Retain the signed PDF, submittal attachments, signer audit trail (identity and timestamp), purchase orders, and supplier confirmations as part of the project record for the recommended retention period.

Which laws confirm e-signature enforceability?

The ESIGN Act (15 U.S.C. ch. 96) and the Uniform Electronic Transactions Act (UETA) establish the legal equivalence of electronic signatures in the U.S.; check state-specific statutes for any local exceptions or execution formalities.

Electronic Signature
Templates
Miscellaneous
Plumbing Fixture Selection Form

Plumbing Fixture Selection Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Plumbing Fixture Selection Form

Recitals

WHEREAS: Client Name: and Contractor Name: have agreed that the Contractor will supply and coordinate selection of plumbing fixtures for the Project identified below.

WHEREAS: These fixture selections specify manufacturer, model, finish, warranty and allowances; such selections form part of the contract documents and, once approved in writing by the Client, shall be incorporated into the Work.

WHEREAS: Approval of samples, submittals and selections does not relieve the Contractor of obligations to verify dimensions, coordinate with other trades, or to perform installation in accordance with applicable codes and the final contract.

Project Information

Project Name Project Address

Selection Date

Client Contact

Contractor Contact

Fixture Schedule

Complete one row per fixture. Unit prices and totals must reflect contractor pricing; allowances must be specified where applicable. Lead times and warranty descriptions are required.

Fixture 1 — Location:

Manufacturer:

Model:

Finish:

Qty:

Unit Price: $ Total: $

Allowance (if any):

Lead Time:

Warranty / Notes:

Fixture 2 — Location:

Manufacturer:

Model:

Finish:

Qty:

Unit Price: $ Total: $

Allowance (if any):

Lead Time:

Warranty / Notes:

If more fixtures are required, attach an additional schedule labeled Fixture 3, Fixture 4, etc. All fixture totals will be aggregated to determine final contract amounts and allowances.

Scope of Work

Describe the full scope of supply, coordination and installation responsibilities for the selected fixtures. Include responsibilities for cutouts, penetration seals, and compliance verification.

Payment Terms

Total Contract Sum: $

Deposit Required: $ payable upon selection approval.

Balance Schedule:

Late Payment Penalty: . Contractor may suspend procurement or installation for overdue accounts after five (5) days' written notice.

Term and Termination

Commencement Date: Completion / End Date:

Either party may terminate this selection agreement for material breach if the breaching party fails to cure within after written notice. Termination shall not relieve the Client of payment for goods ordered or services performed up to the effective date of termination.

Confidentiality

Both parties agree that proprietary pricing, trade secrets, shop drawings and product selections provided in connection with this Selection Form are confidential. Neither party shall disclose such confidential information to third parties except to subcontractors, suppliers or consultants directly engaged to perform work for the Project, and who are bound by confidentiality obligations no less protective than those contained herein.

Approvals, Samples and Responsibility

Client acknowledges that approval of fixtures is final and that substitutions after order placement may result in additional charges. Contractor is responsible for ordering fixtures consistent with approved selections and for coordination of delivery and installation unless otherwise noted.

Selection Confirmed by Client Samples/Finishes Reviewed by Client Installation to be performed by Contractor

Governing Law

This Selection Form and any dispute arising out of or related to it shall be governed by the laws of the State of without regard to conflict of law principles.

Entire Agreement

This Selection Form, together with the primary contract documents and any referenced schedules or attachments, constitutes the entire agreement between the parties with respect to the selection of fixtures and supersedes all prior negotiations and understandings. Any modification must be in writing and signed by both parties.

Additional Instructions / Comments

Signatures

Client Name:

By:

Date:

Contractor Name:

By:

Date:

What the Plumbing Fixture Selection Form Is and When It’s Used

The Plumbing Fixture Selection Form is a structured procurement and specification document used to identify, approve, and order plumbing fixtures for a construction or renovation project. It lists each fixture by location, manufacturer, model number, finish, and quantity, and captures delivery lead times, mounting details, and any special installation notes. The form creates a single source of truth for procurement, change control, and coordination between architects, contractors, suppliers, and owners to reduce ordering errors and ensure fixtures meet code and project requirements.

Why a Standard Selection Form Improves Project Outcomes

Using a consistent Plumbing Fixture Selection Form reduces miscommunication, shortens procurement cycles, and lowers the risk of ordering incorrect or noncompliant fixtures. It centralizes technical specs and approvals so installers and suppliers work from the same data set, minimizing rework, delivery delays, and warranty disputes.

Primary Users and Stakeholders for the Selection Form

Typical participants who prepare, review, or sign this form include project teams, procurement staff, and on-site trades. Use this form to coordinate approvals and to record responsibilities before ordering begins.

Architects and designers: Document fixture specifications, finishes, and performance requirements for bidding and submittal review.
General contractors and superintendents: Confirm fixture locations, mounting conditions, and installation sequencing for procurement.
Facility owners / property managers: Approve final selections, budgets, and long-term maintenance preferences before purchase.

Assign clear roles for completion and signoff to avoid order delays and to establish accountability for specification changes.

Essential Sections Every Professional Selection Form Should Include

A complete form groups data into consistent, reviewable sections so stakeholders can evaluate compliance, cost, and constructability quickly.

Project Details

Project name, address, contract number, and responsible parties so reviewers can link the selection to the correct job and contract documents.

Fixture Schedule

Row-based list with room/location, fixture type, manufacturer, model number, finish, and catalog reference for accurate ordering and submittal matching.

Quantities & Lead Times

Quantity per location and supplier lead time to plan procurement windows, avoid schedule impacts, and trigger long-lead approvals early.

Code and Performance

Required flow rates, accessibility compliance, backflow prevention, and other code criteria to ensure fixtures meet jurisdictional and project standards.

Approval Signatures

Design and owner approval fields including printed name, role, signature, and date to document authorization before purchase orders are issued.

Vendor & Revision Log

Supplier contact, part revisions, and change history to track substitutions, RFI outcomes, and warranty-affecting modifications.

Step-by-Step: Completing the Plumbing Fixture Selection Form

Follow these sequential steps to gather approvals and finalize orders without rework.

01

Gather specs: Collect drawings, schedules, and manufacturer cut sheets.
02

Enter fixtures: Populate schedule fields for each room and fixture.
03

Review for code: Verify flow rates, ADA, and local code compliance.
04

Approve and sign: Obtain required signatures before issuing purchase orders.

How to Configure a Digital Approval Workflow

Map roles and automation settings so approvals proceed in the correct order and notifications reach stakeholders promptly.

Field	Configuration
Initiator	Project manager triggers workflow upon draft completion
Reviewer	Architect receives first review request then forwards to owner
Approver	Owner signs final approval; recorded with timestamp
Supplier Notification	Auto-email supplier after final signoff to begin order

Typical Routing: From Selection to Purchase Order

A clear routing sequence shortens approval cycles and ensures orders are placed only after technical and owner signoffs.

Draft: Team completes selection form and attaches submittals.
Design Review: Architect checks specs, notes substitutions if needed.
Owner Approval: Owner confirms finish and budget acceptance.
Issue PO: Procurement issues purchase order to vendor.

Digital Distribution and File Format Considerations

Use PDF or DOCX master files for the selection form and keep a single canonical version for edits and approvals.

File Formats: PDF, DOCX, XLSX
Integrations: Salesforce, NetSuite, Procore
Authentication: Email, SMS, or stronger methods

Typical Timing and Lead-Time Expectations

Plan selection and procurement milestones to align with long-lead items and project milestones to prevent schedule slippage.

Design Freeze Date:

Complete selections before procurement cut-off for bidding and ordering.

Submittal Review Window:

Allow time for review, RFI resolution, and supplier confirmation.

Order Lead Time:

Verify vendor lead times before PO issuance to avoid delays.

Delivery Window:

Schedule deliveries to align with installation sequence and storage capacity.

Change Cutoff:

Set a last date for changes to avoid rework and added cost.

Common Mistakes That Cause Orders to Be Delayed or Rejected

Incomplete model numbers or vague finishes lead to incorrect shipments and vendor queries that delay installation.
Not checking code requirements (flow, backflow) can force last-minute changes and noncompliant installations.
Failing to record lead times causes ordering after the procurement deadline and construction schedule impacts.
Missing signatures or unclear approver authority results in procurement hold and contested warranty responsibility.

Risks and Consequences of Incorrect Selections

Schedule Delay: Extended construction timelines

Cost Overrun: Additional purchase or expedited shipping

Code Violation: Remedial work and inspection fees

Warranty Issues: Voided warranties from improper installation

Liability: Contractual disputes or change orders

Storage Burden: Increased on-site handling and costs

Saving, Exporting, and Bundling the Final Selection

When the form is complete, export a signed master copy and bundle supporting submittals for procurement and installation teams.

Export Formats

Save a flattened PDF for official records, keep an editable DOCX copy for revisions, and export an XLSX schedule for procurement reconciliation and inventory tracking.

Bundled Submittals

Attach manufacturer cut sheets, performance data, and delivery confirmations to the signed form so installers and inspectors have single-source documentation.

Version Control

Include revision number, date, and approver list in the file name and header so teams reference the correct iteration during ordering and installation.

Archive Copy

Store the signed PDF in project records with metadata (project, contract, approver) to support warranty claims and future facility maintenance.

How to Update or Revise a Submitted Selection

Use a controlled change process to revise selections and document approvals for substitutions or corrections.

01

Initiate Change:

Submit a revision request describing the reason and impact.

02

Technical Review:

Architect or engineer confirms code and performance compatibility.

03

Cost Assessment:

Procurement evaluates price and lead-time differences.

04

Approval Routing:

Obtain the same signoffs used for original selection.

05

Issue Revised PO:

Procurement amends or issues a new purchase order.

06

Record Revision:

Attach change log and updated submittals to the form.

Practical Tips for Accurate and Efficient Completion

Adopt these practices to reduce errors, accelerate approvals, and simplify procurement.

Standardize on a single template and naming convention

Use one approved form template across projects so reviewers recognize field locations and required information. Consistency reduces review time and prevents missing data at ordering.

Attach manufacturer cut sheets and confirm compatibility

Always include the product cut sheet and confirm compatibility with existing plumbing rough-ins. Verifying interconnection details early avoids costly field modifications during installation.

Record lead times and place early orders

Capture supplier lead times in the form and align ordering with the project schedule. Early ordering for long-lead items mitigates schedule risk and reduces expedited shipping fees.

Use a digital approval workflow with audit trail

Implement electronic approvals that record signer identity, timestamp, and IP or authentication method so you have a defensible record of who approved selections and when.

Illustrative Use Cases from Typical Projects

Two representative scenarios show how the selection form supports timely procurement and clear accountability.

Commercial Renovation

The project team used the form to consolidate fixture submittals for a phased tenant build-out

The owner approved finishes in a single review cycle
The canonical PDF and supplier attachments reduced delivery errors and kept the phased schedule on track.

New Construction

The contractor completed selections during the bidding stage to lock long-lead items

Early supplier confirmation prevented schedule slips
Documented approvals provided procurement justification for bulk ordering and storage logistics.

Who Is Authorized to Sign the Selection Form

Project Manager

Typically the initiator and first reviewer; responsible for the accuracy of quantities and coordination with procurement and the superintendent. May authorize POs within delegated limits and signs to confirm readiness to order.

Owner Representative

The designated owner or facility manager signs to approve finishes, budget impacts, and long-term maintenance considerations; final owner signoff is required before issuing purchase orders for non-standard items.

Sample eSignature Vendor Comparison for Executing Selection Forms

Comparing core eSignature capabilities and pricing helps procurement and IT choose an execution platform that fits workflow and compliance needs.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Varies	Varies	Varies	Varies
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Varies	Varies	Varies	Varies

Frequently Asked Questions About the Plumbing Fixture Selection Form

Answers to common questions about signing, notarization, revisions, and legal validity for selection documents.

Need help? Contact support

Can the selection form be signed electronically?
Yes. Electronic signatures are generally valid under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA (Uniform Electronic Transactions Act) in most states. Ensure the signer demonstrates intent and consent, and retain an auditable record of the signature event.
Are there exceptions where e-signatures are not allowed?
Certain categories such as wills, probate filings, and some court orders are commonly excluded. Consult UETA/ESIGN guidance and your state rules if the form will be attached to an excluded filing or a document that state law expressly bars from electronic execution.
Do I need a notary or witnesses for this form?
Most plumbing selection forms do not require notarization or witnesses. If a local regulation or contract requires notarized approvals, follow the jurisdictional rule; remote online notarization (RON) availability varies by state.
How do I correct a mistake after the form is signed?
Issue a documented revision or change order with the updated fields, obtain the same approver signatures, and attach the revision log to the original file. Do not alter the signed PDF in place without a signed amendment.
What evidence should I keep to support the signed form?
Retain the signed PDF, submittal attachments, signer audit trail (identity and timestamp), purchase orders, and supplier confirmations as part of the project record for the recommended retention period.
Which laws confirm e-signature enforceability?
The ESIGN Act (15 U.S.C. ch. 96) and the Uniform Electronic Transactions Act (UETA) establish the legal equivalence of electronic signatures in the U.S.; check state-specific statutes for any local exceptions or execution formalities.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now