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Power of Attorney for Use in Ontario

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HSBC Bank Canada Power of Attorney / Authorized Individual Information Form

POWER OF ATTORNEY (for use in Ontario)

THIS POWER OF ATTORNEY FOR PROPERTY is given by

of

1. Appointment:

I hereby appoint the following person(s):

(Initial one if there is more than one Attorney - if left blank, my Attorneys must act jointly)

to be my Attorney(s) for my property and I authorize my Attorney(s) to do, from time to time, the following acts and things on my behalf and in my name involving HSBC Bank Canada or any of its subsidiaries (the “Bank”) which I could do if capable, subject to any conditions and restrictions contained herein:

(a) To draw, accept, assign, sign, make, endorse, negotiate and deal with all or any bills of exchange, promissory notes, cheques, drafts, deposit instruments and orders for the payments of money, warehouse receipts and bills of lading; and

(b) To pay and receive all monies and securities held for my account (whether for safekeeping or by way of security or otherwise) and give receipts, releases and acquittances for the same; and

(c) To arrange, settle, balance and certify all books, statements and accounts and sign the Bank’s regular form of confirmation of balance and vouchers, and any receipts and releases in respect thereof; and

(d) Generally to transact with the Bank any business my Attorney(s) may see fit on my behalf and in my name as fully and effectually as I could do if present; and

(Following are some more specific powers granted to your Attorney(s). If you do not wish your Attorney(s) to have some or all of the following powers, you must delete and initial the powers which you do not wish to grant).

(e) To appoint any substitute Attorney and to revoke any such appointment; and

(f) To borrow money by way of discount, overdraft or otherwise and to give any security or securities upon any of my property, rights and assets, present or future, whether real or personal or otherwise, for any debt or liability incurred or to be incurred by me or by my Attorney(s) on my behalf; and

(g) To subscribe for, accept, purchase, sell, transfer, surrender and in every way deal with shares, stocks, bonds, debentures and securities of every kind and description through the agency of the Bank or otherwise and to pay and receive the purchase money therefore and to give receipts, acquittances and releases for the same; and

(h) To authorize and empower any manager or other officer of the Bank to accept in my name all or any drafts and bills of exchange; and

(i) To receive any notice, notification, writ or process; and

(j) To establish, make contributions to or withdrawals from, transfer all or part of, redeem or terminate my Registered Retirement Savings Plans or similar retirement savings plans; and

(k) To execute and deliver all deeds and other documents necessary for the above purposes.

2. Restricted to Certain Accounts:

Despite any other provision of this power of attorney, the powers granted to my Attorney(s) hereunder may only be exercised with respect to the following Bank accounts:

(If left blank, this power of attorney applies to all my accounts)

3. Safety Deposit Box:

I authorize my Attorney(s) to have access to, control of and the power to deposit or remove any contents, including testamentary documents, securities, writings, jewellery and other items of any kind whatsoever, of any safety deposit box held by me at the Bank.

4. Acknowledgement of Tax Liability:

I acknowledge that termination or redemption of a Registered Retirement Savings Plan or similar retirement savings plan could result in a significant tax liability.

5. Multiple Powers of Attorney:

This power of attorney is in addition to and does not revoke any previous power of attorney granted by me.

6. Ratification, Revocation and Indemnification:

I hereby ratify and confirm all acts and things which my Attorney(s) shall do or cause to be done under or by virtue of this power of attorney. The Bank may continue to deal with my Attorney(s) until a written notice of revocation of this power of attorney has been given to the branch of the Bank at which my account(s) is kept, and the Bank has confirmed in writing that it has received my notice of revocation. I will indemnify the Bank and hold the Bank harmless from all losses, costs, fees, damages, expenses, claims and liabilities whatsoever that the Bank may suffer or incur or that may be brought against the Bank as a result of the Bank acting upon the instructions of my Attorney(s) pursuant to this power of attorney.

7. Continuing Power of Attorney:

It is my intention and I so authorize my Attorney(s) that this authority shall be exercised during any incapacity on my part to manage my property, pursuant to the Substitute Decisions Act.

8. Acknowledgement of Mental Capacity:

I acknowledge and am aware of the following:

(a) I know what kind of property I have and its approximate value;

(b) I am aware of obligations owed to my dependents;

(c) I know that my Attorney(s) will be able to do anything in respect of my property I could do if capable, with the exception of making my will;

(d) I know that my Attorney(s) must account for his, her or their dealings with my property;

(e) I know that I may, if capable, revoke this power of attorney;

(f) I appreciate that unless my Attorney(s) manages my property prudently, the value of my property may decline; and

(g) I appreciate the possibility that my Attorney(s) could misuse the authority given to him, her or them.

Executed at this day of , .

If this is a continuing power of attorney, it must be executed in the presence of two witnesses, each present at the same time.

If this is not a continuing power of attorney, only one witness is required.

Print name

Print address

Print occupation

Print name

Print address

Print occupation

Signature of Grantor

* If this is a continuing power of attorney, the signature of each witness is his or her acknowledgement that he or she has no reason to believe that the Grantor is incapable of giving this power of attorney, and that he or she is not:

(a) an Attorney or substitute Attorney appointed hereunder;

(b) the spouse or partner of an Attorney or substitute Attorney appointed hereunder;

(c) the Grantor’s spouse or partner;

(d) a child of the Grantor or a person whom the Grantor has demonstrated a settled intention to treat as his or her child;

(e) a person whose property is under guardianship or who has a guardian of the person; or

(f) less than 18 years old.

("partner" means a person who has lived with the Grantor for over one year in a close personal relationship that is of primary importance in both person’s lives)

Acknowledgement of Attorney(s):

I hereby accept the above appointment.

Date

Date


HSBC InvestDirect - Authorized Individual Information Form

Personal Information

Employment Status

*Retired or Not Working: Provide details of most recent job.

Employment Information

Marital Status and Spousal Information

Other Information

1. Are you, your spouse, or anyone you reside with, employed by a securities dealer, IIROC Member firm, Stock Exchange or member of a Stock Exchange? If yes, please state the name of the firm and provide a compliance letter:

2. Are you, your spouse, or anyone you reside with, the CEO, CFO, COO or a Director of a publicly traded company (“a reporting issuer”)?

3. Are you, your spouse, or anyone you reside with, the CEO, COO or CFO of a major subsidiary of a reporting issuer?

4. Are you, your spouse, or anyone you reside with, a Significant Shareholder of a reporting issuer?

5. Are you, your spouse, or anyone you reside with, a control person in a reporting issuer’s outstanding voting securities?

6. Are you, your spouse, or anyone you reside with, a director or CEO, COO or CFO of a management company that provides significant management or administrative services to a reporting issuer or a major subsidiary of a reporting issuer?

7. Even if questions 2 to 6 above do not apply, do you, your spouse, or anyone you reside with, receive or have access to material non-public information of a reporting issuer given the nature of the employment (i.e. finance, technology)?

8. Do you, your spouse, or anyone you reside with, exercise “significant power or influence” over the decisions of a reporting issuer?

9. Name any reporting issuers (including symbol) to which a “Yes” answer applies on questions 2 to 8 above:

10. Are you (or any members of your immediate family) currently, or have you (or any members of your immediate family) in the past, been employed in any of the following positions?

If answered yes to question 10, please indicate the details of the individual(s) below:

Privacy Consent

Please read the “Client Information Consent Agreement” section of the Client Terms and Conditions booklet. I consent to the collection, use and disclosure of Client Information in the manner and for the purposes specified in the Client Terms and Conditions.

I agree to the following optional uses of my Personal Information:

1. HSBC InvestDirect may collect and use my personal information and, where permitted by law, share it within the HSBC Group, to identify and inform me of products and services provided by the HSBC Group that may be of interest to me.

2. HSBC InvestDirect may collect and use my Personal information to promote the products and services of select third parties that may be of interest to me; and

3. HSBC InvestDirect may collect, use and share my SIN for the additional optional purposes of conducting Financial Crime Risk Management Activities, and for internal audit, security, statistical, and record keeping purposes.

I may at any time refuse or withdraw my consent to 1,2, or 3 above by contacting HSBC at 1-800-760-1180; or visiting the HSBC InvestDirect website at www.investdirect.hsbc.ca. I understand that if I do refuse or withdraw my consent to 1,2, or 3 it will not affect my eligibility for products or services.

Signature

I verify that I have carefully reviewed the applicable section of the Client Terms and Conditions with respect to suitability reviews and I understand and acknowledge that HSBC InvestDirect does not provide investment advice or recommendations regarding any investment decisions or securities transactions and that HSBC InvestDirect will not determine the general investment needs and objectives or the suitability of any investment decisions or securities transactions.

I acknowledge that I have sole responsibility for all investment decisions and securities transactions and I understand that orders may be sent directly to the exchange or market without prior review by HSBC InvestDirect.

I agree to comply with all applicable rules and customs of the Investment Industry Regulatory Organization of Canada and those governing the exchanges or markets (and their clearing houses, if any) where the orders are executed. HSBC InvestDirect, however, reserves the right to review any transactions prior to the exchange or market and to reject, change or remove any order for credit reasons or non-compliance with the requirements of those exchanges, markets or securities regulations.

I acknowledge and agree that a credit check may be performed on me.

Date (mm/dd/yyyy)

Internal Use Section

Method of Anti Money Laundering Verification

ID#1

Type of ID Verified:

Entity:

ID#2

Type of ID Verified:

Entity:

HIDC Reviewing Representative Comments

Date (mm/dd/yyyy)

Enter text✕

What the Power of Attorney for Use in Ontario Is and When it Applies

A Power of Attorney for Use in Ontario is a legal form by which a person (the principal) appoints another individual (the attorney-in-fact or agent) to act on their behalf for property, financial, or personal matters within Ontario. The document specifies the scope of authority, whether the powers are general or limited, and when they become effective. Although this template is drafted for use with Ontario matters, parties who are U.S.-based or who intend to execute electronically should confirm cross-border acceptance, notarization, witness rules, and any local authentication required for documents used in Canadian jurisdictions.

Why this Form Matters for Ontario Transactions

A clear, properly executed Power of Attorney avoids gaps in decision-making when the principal is unavailable, and it establishes legal authority for agents to sign, transfer, or manage assets on the principal’s behalf.

Why this Form Matters for Ontario Transactions

Who Typically Completes a Power of Attorney for Use in Ontario

Individuals or entities that need others to act for them in Ontario complete this form to assign authority cleanly and legally.

  • Elderly principals delegating property or banking access for day-to-day management in Ontario.
  • Business owners authorizing an agent to sign contracts, manage accounts, or handle closings where the principal cannot attend.
  • Family members arranging a durable POA for health or financial matters during travel or extended absence.

Ensure the chosen signatories match the roles and that any required witnesses or notarial acts conform to the receiving institution or provincial practice.

Typical Roles and Responsibilities

Principal

The individual who grants authority. The principal must have mental capacity at signing and must clearly state the scope and effective date. The principal may limit powers, set termination conditions, and require reporting or accounting by the agent.

Attorney-in-Fact

The person or entity appointed to act. The agent must act in the principal’s best interests, follow the document’s limits, and may be required to sign acceptance or provide identity proof to banks and registries.

Core Components to Include in the Ontario Power of Attorney

A complete Power of Attorney lays out parties, scope, effective date, duration, revocation method, and authentication steps to satisfy third parties and provincial requirements.

Parties

Full legal names and contact details for the principal and each attorney-in-fact. Use the principal’s government-issued name to prevent identification issues with banks or land registries.

Scope

Precise description of permitted acts (property transactions, banking, tax filings, legal proceedings). Narrow scopes reduce risk and avoid overbroad authority disputes.

Effective Date

State whether the POA is immediate, springing (triggered by incapacity), or effective on a specified date. Clear conditions prevent ambiguity about when powers commence.

Duration

Specify whether the POA is durable (survives incapacity) or terminates on a set date or event. Include revocation instructions and any successor agents.

Authentication

Notarial acknowledgement, witness attestations, or remote online notarization details as required by the receiving institution or jurisdiction should be included.

Restrictions

Any prohibited acts (e.g., making gifts, changing beneficiary designations) should be listed to limit agent authority and avoid misuse.

Essential Data Elements to Provide

Principal Name: Full legal name
Agent Name: Full legal name
Addresses: Street, city, province/state
Effective Date: MM/DD/YYYY
Scope Summary: Concise authority list
Signatures: Principal, agent, witnesses

Risks and Legal Consequences of an Incorrect Form

Rejection by Institutions: Bank or registry refusal
Invalid Execution: Missing notary or witness
Unauthorized Acts: Agent exceeding authority
Fraud Claims: Forgery or duress allegations
Tax Exposure: Incorrect filings
Probate Issues: Estate complications

Common Preparation Pitfalls to Avoid

  • Using informal or unsigned drafts that lack required witness or notary authentication and are refused by banks or registries.
  • Failing to specify the scope clearly, which allows disputes over whether a particular transaction falls within the agent’s authority.
  • Mismatching names or inconsistent formats compared with government IDs, creating identification or TIN verification problems.
  • Skipping revocation provisions or successor agent naming, which complicates transitions if the agent cannot serve.

Illustrative Scenarios Where an Ontario POA Is Used

These short examples show practical ways people use a POA for Ontario matters; adapt the template to match your specific transaction and legal counsel’s advice.

Real Estate Closing

A homeowner travelling abroad executes a POA to allow a trusted agent to complete a property sale in Ontario.

  • The agent signs closing documents at the land registry.
  • To avoid lender or registry refusal, the POA included a notarized acknowledgement, a clear property description, and the agent’s acceptance of appointment.

Banking and Investments

An elderly principal grants limited authority to manage investment accounts and pay bills.

  • The agent may endorse checks and transfer funds within set limits.
  • The document detailed transaction thresholds, required bank notification, and a revocation clause so the principal can terminate authority if desired.

Step-by-Step: Filling Out the Power of Attorney for Use in Ontario

Follow these steps in order to complete the template accurately and reduce the risk of rejection by institutions or registries.

  • 01
    Identify Parties: Enter full legal names and addresses for principal and agent.
  • 02
    Define Scope: List specific powers with any monetary limits.
  • 03
    Set Dates: Choose effective and termination dates in MM/DD/YYYY.
  • 04
    Authenticate: Add witness and notary blocks per receiving party rules.

How the Execution and Acceptance Process Typically Works

Execution and acceptance follow a predictable flow; confirm provider-specific steps early to prevent delays or refusals.

  • Prepare Document: Draft with complete names and scope.
  • Sign and Witness: Principal signs before required witnesses.
  • Notarize: Notary acknowledgement or RON session if accepted.
  • Present to Institution: Provide notarized copy and ID to bank or registry.

Recommended Digital Workflow Settings for Online Completion

Configuring a consistent digital workflow reduces errors and ensures required attestations are captured during signing.

Field Configuration
Principal Name Required text field, auto-validate against ID
Agent Name Required text field, unique email for signer
Witness Block Checkbox + signature field for witness
Notary Acknowledgement Dedicated signed block with date field

Digital Signing and eSubmission Considerations

Choose eSignature settings that capture identity, intent, and an audit trail consistent with U.S. and receiving-jurisdiction requirements.

  • Authentication: Email, SMS, or advanced KBA
  • Audit Trail: Timestamps, IP address, and activity log
  • Document Formats: PDF/A or DOCX preferred

Timing and Processing to Expect

No standard filing deadline applies to a POA, but timing considerations affect acceptance and use—plan execution and authentication before the intended transaction date.

Execution Lead Time:

Allow several business days for notarization and witness coordination

Institution Review:

Banks may take 1–5 business days to verify and accept the document

Cross-Border Delays:

Additional authentication requests can add days to processing

Effective Date Reliance:

Ensure effective date precedes transaction dates to avoid refusal

Revocation Notice Period:

Provide sufficient notice to third parties to avoid reliance issues

eSignature Vendor Pricing Snapshot for Document Execution

Compare common eSignature vendors on starting price and key capabilities relevant when executing and distributing a notarized POA; signNow is listed first per vendor comparison guidance.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Plan Yes, 7-day free trial No No No No
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About the Power of Attorney for Use in Ontario

Answers to common execution, authentication, and acceptance questions to help avoid common pitfalls and prepare documents for cross-border use.


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