Description of Goods
Detailed specifications, SKU numbers, model, color, and any customization options so the seller’s obligations are unambiguous and acceptance criteria are clear.
A clear Pre Order Agreement reduces commercial uncertainty by allocating risk, specifying payment and delivery terms, and defining remedies for delay or breach. When executed electronically and with proper consent, these agreements are enforceable under the ESIGN Act (15 U.S.C. ch. 96) and most state UETA statutes, provided the parties demonstrate intent, consent, attribution, and record retention.
Pre Order Agreements are used by sellers, buyers, procurement teams, and legal or operations staff who manage inventory commitments or bespoke production.
These stakeholders rely on the agreement to lock pricing, allocate inventory, protect cash flow, and create predictable fulfillment schedules.
A buyer signatory is an authorized procurement officer, purchasing manager, or named corporate designee who can bind the buyer to payment obligations, cancellation terms, and acceptance criteria. Confirm internal purchase order authority before signing.
A seller signatory is typically a sales executive, operations manager, or corporate officer authorized to accept orders, set delivery schedules, and agree to remedy or refund terms. Authority should be documented in internal delegation records.
Detailed specifications, SKU numbers, model, color, and any customization options so the seller’s obligations are unambiguous and acceptance criteria are clear.
Total price, deposit percentage, schedule of payments, accepted payment methods, and whether payments are refundable or applied to future invoices.
Estimated production lead time, shipping windows, delivery terms (Incoterms if international), and responsibility for shipping costs and insurance.
Conditions for cancellation by either party, timelines for refunds or forfeiture of deposits, and restocking or cancellation fees if applicable.
Any product warranties, inspection rights upon delivery, defect notification period, and remedies such as repair, replacement, or credit.
Choice of governing state law and dispute resolution method; specify state to control interpretation and venue for disputes.
| Field | Configuration |
|---|---|
| Signer Order | Sequential or parallel routing |
| Conditional Fields | Show fields only when applicable |
| Authentication | Email, SMS code, or KBA |
| Reminders | Auto-remind at set intervals |
Choose a platform that supports the file types, integrations, and authentication you need for secure e-signing.
Ensure the chosen system preserves an audit trail with timestamps, IP addresses, and signer attribution to meet ESIGN/UETA record retention requirements.
Date by which seller must accept or reject the pre-order
Date when buyer must remit initial payment
Start and end dates for expected fulfillment
Last date buyer may cancel with full or partial refund
Date by which remaining balance is due
Buyer submits order and deposit; system issues confirmation
Seller confirms production slot and estimated ship date
Goods are manufactured and moved to shipping
Carrier delivers and buyer inspects for acceptance
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Some teams replace paper pre-orders with online forms to cut turnaround time.
Small businesses often need a compliant way to collect deposits at scale.