When must I send a Price Change Notice?

Send notice per the contract’s specified notice period; if none exists, provide reasonable advance notice that aligns with billing cycles to reduce disputes.

Can I send notices by email or text?

Yes if the contract permits electronic delivery and the method provides verifiable evidence of receipt; for consumer-facing changes confirm any statutory disclosure requirements.

Is an electronic signature legally valid?

Electronic signatures meet federal ESIGN (15 U.S.C. ch. 96) and most state UETA standards when intent, consent, attribution, and record retention are satisfied.

Do notices require notarization or witnesses?

Not typically. Notarization is rarely necessary for price changes; rely on contract language or specific statutory requirements if present.

How should I store signed notices?

Store signed copies with an audit trail, secure encryption (TLS in transit, AES-256 at rest), and retention schedules matching business and regulatory obligations.

What if a customer disputes a price increase?

Refer to the contract, provide the notice and audit trail, offer dispute-resolution steps, and if needed consult legal counsel to assess breach or refund exposure.

Electronic Signature
Templates
Finance
Price Change Notice

Price Change Notice

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PRICE CHANGE NOTICE

From

Company Name Address

Contact Name

Phone

Email

To

Client / Customer Name Address

Contact Name

Phone

Email

Notice Details

Notice Number: Issued On: Change Effective:

Type of Change: Permanent Temporary Notice Period (days):

Reason for Price Change (business justification, cost drivers, contract references)

Affected Products / Services

List below each product or service subject to the price change. Populate new prices and effective dates for each line item.

Description	Code / SKU	Unit	Current Price	New Price	% Change	Effective Date

Estimated Financial Impact (optional) Payment / Billing Impact Late Fees and Related Policy

Existing orders placed prior to the Change Effective Date will be governed by the pricing in effect at the time of order unless otherwise agreed in writing. For any orders modified after the Change Effective Date, the new prices will apply unless a separate written agreement states otherwise.

Additional Terms or Notes

Contact for inquiries: Phone: Email:

Acknowledgement requested: Please sign and return to confirm receipt and acceptance of the changes above.

Certification: By signing below, the undersigned represent and warrant that they are authorized to bind their respective parties. The issuer certifies that the above information is accurate and that notice was provided in accordance with any applicable contract provisions. The recipient's signature constitutes acknowledgement of receipt and indicates either acceptance of the new pricing or reservation of rights as set forth in any governing agreement.

Issuer — Printed Name:

By:

Date:

Recipient — Printed Name:

By:

Date:

What a Price Change Notice Is and when it’s used

A Price Change Notice is a written communication from a seller or service provider informing customers, clients, or contractual counterparties of an upcoming change to pricing, fees, or billing terms. It documents the new rates, the effective date, the reason for the change, and any actions required by recipients. The notice is used for subscription services, vendor contracts, tenant rent adjustments, and other recurring-charge relationships where prior notice is contractually required or good business practice. A clear notice reduces disputes and creates a record of disclosure and delivery.

Why producing a clear Price Change Notice matters

A formal notice preserves contractual rights, manages customer expectations, and creates an auditable record of communication. Clear timing, scope, and remedies limit disputes and demonstrate compliance with contract terms and applicable consumer protection rules.

Who prepares and receives Price Change Notices

Organizations that set or collect fees and affected payers need concise, documented notices to manage changes and reduce legal exposure.

B2B finance teams and account managers responsible for contract amendments and invoicing adjustments.
Subscription product teams and billing operations that change monthly or annual pricing for customers.
Property managers and landlords issuing rent adjustments or lease amendment notices to tenants.

Recipients include individual consumers, business customers, tenants, and any contractual counterparties; distribution and authentication depend on the contract and applicable law.

Step-by-step: preparing and sending a Price Change Notice

Follow a repeatable process to ensure accurate content, proper authorization, and traceable delivery.

01

Draft the notice: Populate required fields and state the effective date.
02

Review contracts: Confirm notice periods and amendment procedures under existing agreements.
03

Obtain approval: Authorized signatory reviews and signs the notice before distribution.
04

Deliver and record: Send by agreed channels and retain delivery evidence.

Essential elements to include in a professional Price Change Notice

A complete notice balances clarity, legal sufficiency, and ease of recipient action. Include the items below to reduce friction and legal risk.

Header

Clearly identify the document as a Price Change Notice, include sender name, contact details, and a reference to the underlying contract or account number so recipients can locate the agreement quickly.

Effective Date

State the exact date the new pricing takes effect using MM/DD/YYYY. Clarify whether the change applies to the next billing cycle and whether prorations apply for partial periods.

Current vs New Price

List current and new fees side by side with units (per month, per unit), any taxes excluded, and examples showing how the change affects a typical invoice.

Reason

Provide a concise, factual reason for the change such as increased costs, service enhancements, or regulatory adjustments; avoid ambiguous language like 'market reasons' without context.

Recipient Options

Describe options available to recipients, such as termination rights, upgrade/downgrade choices, or how to dispute the change within a set period.

Signature

Include the authorized signer’s printed name, title, signature, and signing date; for electronic notices, include the audit trail and signer attribution.

Required technical and audit details to retain

Signer Identity: Name and contact

Timestamp: Date and time

Delivery Method: Email or portal

Audit Trail: IP and event log

Document Version: Version identifier

Retention Flag: Record retention status

Typical online workflow settings for issuing a Price Change Notice

Configure fields and authentication to match contract requirements and recipient expectations before sending.

Field	Configuration
Effective Date Field	MM/DD/YYYY required
Amount Fields	Currency with two decimals
Authorized Signer	Role-based signer
Authentication	Email link or SMS code

Where to file or send the Price Change Notice

Send notices using channels required by contract and use delivery methods that provide verifiable evidence.

Contracted Channel: Use the delivery method specified in the agreement.
Email Delivery: Send to the contract email with read receipt.
Customer Portal: Post notice to the account dashboard with alert.
Certified Mail: Use for high‑risk disputes or statutory requirements.

Digital delivery and eSubmission considerations

Choose a platform that supports authenticated delivery, an auditable signing trail, and secure record retention.

File formats: PDF, DOCX supported
Integrations: CRM and billing
Authentication: Email, SMS, KBA

Ensure your system preserves TLS encryption in transit and AES-256 at rest, captures signer attribution, and retains a reproducible record for the required retention period.

Typical timing and notice expectations for price changes

Timing depends on contract terms, industry practice, and consumer protection laws; document the chosen timeline and rationale in the notice.

Contractual Notice Period:

Follow the specific notice period stated in the agreement.

Subscription Services:

Common practice is 30 days advance notice for recurring fees.

Immediate Changes:

May apply when contract permits immediate adjustment for specified reasons.

Statutory Requirements:

Certain state laws may require advance notice for automatic renewals.

Billing Cycle Alignment:

State when the new rate appears on the next invoice.

Key milestones when implementing a price change

Track milestones from decision to execution to ensure timely notice and billing alignment.

01

Decision and Approval

Internal approval and signatory authorization obtained.

02

Notice Drafting

Create notice text and calculate proration impact.

03

Authorized Signature

Sign notice and attach supporting documentation.

04

Distribution and Recordkeeping

Deliver notice and save delivery evidence and audit logs.

Common mistakes to avoid when preparing a Price Change Notice

Failing to check the contract’s notice requirements, which can convert a valid change into a breach and trigger damages.
Using vague or inconsistent pricing language, causing billing disputes and customer confusion about the new amounts.
Delivering notice via an unauthorized channel, which may not satisfy contractually mandated delivery or provide reliable proof.
Neglecting to document the approval and signature, leaving no clear record of authorization if challenged.

Potential risks and consequences of incorrect notices

Contract Breach: Damages and remedies

Regulatory Fines: State consumer statutes

Refund Obligations: Refunds or credits

Injunction Risk: Court‑ordered halt

Reputational Harm: Customer churn

Dispute Costs: Legal and administrative

Comparing eSignature options for delivering Price Change Notices

Platform choice affects authentication, audit trails, and per‑user or per‑invite costs. signNow is listed first for comparison consistency.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Verify	Verify	Verify	Verify
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Verify	Verify	Verify

Frequently asked questions about Price Change Notices

Answers to common operational and legal questions when preparing, delivering, and retaining Price Change Notices.

Need help? Contact support

When must I send a Price Change Notice?
Send notice per the contract’s specified notice period; if none exists, provide reasonable advance notice that aligns with billing cycles to reduce disputes.
Can I send notices by email or text?
Yes if the contract permits electronic delivery and the method provides verifiable evidence of receipt; for consumer-facing changes confirm any statutory disclosure requirements.
Is an electronic signature legally valid?
Electronic signatures meet federal ESIGN (15 U.S.C. ch. 96) and most state UETA standards when intent, consent, attribution, and record retention are satisfied.
Do notices require notarization or witnesses?
Not typically. Notarization is rarely necessary for price changes; rely on contract language or specific statutory requirements if present.
How should I store signed notices?
Store signed copies with an audit trail, secure encryption (TLS in transit, AES-256 at rest), and retention schedules matching business and regulatory obligations.
What if a customer disputes a price increase?
Refer to the contract, provide the notice and audit trail, offer dispute-resolution steps, and if needed consult legal counsel to assess breach or refund exposure.

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