Do I need to notarize the notice?

Not usually. Most price increase notices are contractual amendments and do not require notarization unless a specific statute or contract clause mandates notarized acknowledgement in your jurisdiction.

Can a price increase be e-signed?

Yes. Electronic signatures meet legal tests under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted; ensure intent, consent, attribution, and retention are documented.

What notice period is required?

The required notice period is set by the contract, policy, or applicable regulation. If no period exists, use reasonable notice and document your rationale for the selected effective date.

How should I prove delivery?

Retain delivery receipts, email open logs, portal acknowledgements, signed receipts, or a certificate of completion from your eSignature platform.

What if a customer disputes the increase?

Refer to the contract clause that authorizes changes, present the signed notice and delivery proof, and engage dispute resolution per the agreement terms.

How long must I keep records?

Keep notices for the agreement term plus at least three years; follow industry-specific rules such as HIPAA six-year retention for healthcare documents.

Electronic Signature
Templates
Finance
Price Increase Notification

Price Increase Notification

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PRICE INCREASE NOTIFICATION

From (Issuer)

Company Legal Name: Billing Address:

Contact Person:

Phone:

Email:

To (Client)

Client Name:

Client Account Number:

Client Contact:

Client Billing Address:

Client Phone:

Client Email:

Notice Date: Reference Number:

Nature of Price Change

Effective Date of Change: . The following changes apply to the products and services listed below. This notice serves as formal written notification in accordance with existing contractual notice provisions and applicable billing practices.

Primary reason(s) for increase (check all that apply):

Increased supplier or raw material cost
Regulatory or compliance-related costs
Market conditions or index-based adjustment
Product/service specification change

Affected Products / Services

The table below identifies each affected product or service, the current price, the new price, and the percentage change. If multiple billing tiers or contract line items exist, list each separately.

Description	Current Price	New Price	% Increase	Effective Date

Transitional Provisions & Exceptions

Any existing orders placed prior to the Notice Date and accepted in writing by the issuer will be billed at previously contracted rates unless otherwise noted below. Exceptions, grandfathering, or customer-specific pricing schedules should be stated explicitly.

Billing and Payment Terms

New prices will be reflected on invoices issued on or after the Effective Date. All other billing terms under the parties' existing agreement remain in force unless expressly amended in writing. Late payments may be subject to interest or late fees as set forth below.

Payment Terms / Late Fee Policy:

Dispute Resolution & Remedies

If Client disputes any aspect of this price change, Client must notify Issuer in writing within 30 days of the Notice Date, including a detailed basis for the dispute and supporting documentation. Absent timely written dispute, Client is deemed to have accepted the price adjustments. Remedies for failure to pay remain as set forth in the parties' agreement, including suspension of service, collection costs, and recovery of legal fees where permitted.

Additional Terms

This Notice does not modify other contractual terms except as expressly stated. Issuer reserves the right to correct clerical errors and to adjust amounts that are demonstrably incorrect; such corrections will be communicated in writing. Nothing in this Notice shall be construed as a waiver of rights or remedies available to Issuer under the governing agreement or applicable law.

Notes / Special Instructions:

Contact for Questions

Please direct all inquiries regarding this Notice to the Issuer contact listed above. Alternative contact:

Alternate Contact Name:

Alternate Contact Phone:

Alternate Contact Email:

Issuer Printed Name:

By:

Date:

What a Price Increase Notification Is and When It’s Used

A Price Increase Notification is a written notice sent from a seller or service provider to customers, clients, or contracting parties to inform them of an upcoming change to pricing, fees, or rates. It states the new price, the effective date, the scope (which products or services are affected), and any options available to the recipient such as contract renewal terms, termination rights, or eligibility for existing discounts. These notices can be delivered by mail, email, posted to an account portal, or executed as an agreement amendment with signatures to create a contractual record of the change.

Why a Clear Price Increase Notification Matters

A clear, documented notice preserves contractual clarity, reduces disputes, and helps satisfy legal notice obligations. Proper wording protects your business by documenting the effective date, the basis for the increase, and any customer options.

Who Typically Issues or Responds to These Notices

Organizations that regularly use Price Increase Notifications include subscription providers, vendors with service agreements, property managers, and regulated utilities.

Subscription businesses and SaaS providers: Communicate tier or seat price changes to subscribers under automatic renewal terms.
Property managers and landlords: Notify tenants of rent adjustments per lease terms or local ordinances.
Vendors and B2B suppliers: Advise customers of cost-based adjustments tied to materials, freight, or contract renewals.

Recipients include contract signatories, billing contacts, and designated account managers; the responsible issuer is typically an authorized officer or contract administrator.

Step-by-step: Completing a Price Increase Notification

Follow these core steps to prepare a compliant, clear notification that can be delivered electronically or on paper.

01

1. Identify the change: Describe what is changing and which items are affected.
02

2. Set effective date: Specify MM/DD/YYYY and any phased implementation details.
03

3. State rationale: Explain the reason briefly (costs, market, regulatory).
04

4. Provide options: Include termination, renewal, or grandfathering terms if applicable.

How to Configure an Online Notice Workflow

Set up fields, routing, and authentication before sending digital notifications to ensure a defensible record.

Field	Configuration
Effective Date Field	Required; date picker MM/DD/YYYY
Price Fields	Numeric with currency format
Acceptance Checkbox	Optional; collects explicit consent
Signature Field	Signer name + signature + timestamp

Where to Send or File a Price Increase Notification

Choose delivery and filing methods that match contractual language and regulatory notice requirements.

Contracting Party: Deliver to the address or email specified in the agreement.
Billing Contact: Send to the account billing email and keep a copy on file.
Customer Portal: Post notice to account dashboards when agreement allows electronic notice.
Regulator or Agency: File notice with regulator if the rate change triggers public filing requirements.

Digital Delivery and Signing Considerations

Use a platform that captures signer intent, attribution, and a durable audit trail when issuing electronic notices.

Authentication: Use email verification, SMS codes, or stronger methods depending on risk.
Audit Trail: Record timestamps, IP addresses, and action history for enforceability.
File Formats: Support PDF and DOCX for retention and reproducibility.

Ensure the chosen platform supports record retention, export, and the specific integrations your organization requires for billing and CRM systems.

Common Timing Elements to Document

Document key dates and deadlines clearly to meet contractual and customer-notice expectations.

Notice Period:

State notice length required by contract or policy.

Opt-out Deadline:

Specify deadline for customers to decline or cancel.

Billing Transition Date:

Date when new pricing appears on invoices.

Prorating Rules:

Explain whether partial-period charges are prorated.

Notification Attempt Records:

Log each delivery attempt and recipient acknowledgment.

Key Processing Milestones for a Price Increase

Track sequential milestones so internal teams and customers share a consistent timeline.

01

Draft Notice

Prepare language and legal review before scheduling distribution.

02

Internal Approval

Obtain signatory and finance approval for new rates and effective date.

03

Customer Delivery

Send notice via contract-specified channels and log proof of delivery.

04

Billing Switch

Update billing systems effective on the stated date and reconcile accounts.

Common Mistakes to Avoid When Preparing Notices

Vague effective dates: Failing to use a specific MM/DD/YYYY date causes billing disputes and confusion.
Unclear scope: Omitting which products or accounts are affected leads to misapplied charges and refund requests.
Missing contractual reference: Not citing the relevant contract clause or terms weakens enforceability.
Poor delivery proof: Not preserving delivery receipts or signed acknowledgements makes dispute resolution harder.

Potential Consequences of Incorrect or Insufficient Notices

Breach of Contract: Damages or injunctions

Regulatory Action: Fines or remediation orders

Customer Refunds: Repayments and credits

Reputational Harm: Loss of trust

Dispute Costs: Legal and administrative fees

Tax Reporting Errors: Corrective filings required

Required Information to Include in the Notification

Issuer Identity: Full legal name

Recipient Details: Account name or customer ID

Effective Date: MM/DD/YYYY

Price Details: Old and new amounts

Contract Reference: Clause or agreement ID

Signature Block: Name, title, date

eSignature Pricing Comparison for Sending Price Increase Notices

The table compares basic pricing and core features relevant to sending and capturing signed price-change notices. signNow is listed first per vendor comparison conventions.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Two Practical Examples of Price Increase Notifications

These examples show how different organizations present the same core information while addressing customer expectations and legal formality.

SaaS Provider Example

Intro: A subscription software company announces a per-seat price increase with a 45-day notice period.

Point: It offers existing customers a six-month grandfathered rate.
Outro: The notice cites the original subscription terms, lists affected SKUs, provides instructions to accept or cancel, and includes a signature block and audit trail to document acceptance.

Property Manager Example

Intro: A management company notifies tenants of a rent increase tied to market adjustments.

Point: It references the lease clause authorizing rent changes.
Outro: The notice specifies the effective date, tenant options, required delivery methods, and retains proof of service for compliance with local landlord-tenant rules.

Essential Elements of a Professional Notification

A complete notice has specific fields and supportive language to ensure clarity and enforceability across customer and legal processes.

Effective Date

A precise MM/DD/YYYY effective date that determines when the new pricing will be applied and appears on invoices.

Price Comparison

A clear table showing current versus new prices, including units, currencies, and any percentage increases.

Scope

Explicitly list accounts, product SKUs, or service tiers affected so recipients understand whether the change applies to them.

Rationale

A concise explanation for the change such as increased costs, supplier price shifts, or contractual renewal adjustments.

Customer Options

Describe opt-out, cancellation, or renewal options, and deadlines to exercise those choices.

Proof of Delivery

Include signature, timestamp, delivery receipt, or portal acknowledgment to document notice and acceptance.

Frequently Asked Questions About Price Increase Notifications

Answers clarify common questions about delivery, enforceability, e-signing, and record retention for price-change notices.

Need help? Contact support

Do I need to notarize the notice?
Not usually. Most price increase notices are contractual amendments and do not require notarization unless a specific statute or contract clause mandates notarized acknowledgement in your jurisdiction.
Can a price increase be e-signed?
Yes. Electronic signatures meet legal tests under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted; ensure intent, consent, attribution, and retention are documented.
What notice period is required?
The required notice period is set by the contract, policy, or applicable regulation. If no period exists, use reasonable notice and document your rationale for the selected effective date.
How should I prove delivery?
Retain delivery receipts, email open logs, portal acknowledgements, signed receipts, or a certificate of completion from your eSignature platform.
What if a customer disputes the increase?
Refer to the contract clause that authorizes changes, present the signed notice and delivery proof, and engage dispute resolution per the agreement terms.
How long must I keep records?
Keep notices for the agreement term plus at least three years; follow industry-specific rules such as HIPAA six-year retention for healthcare documents.

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