Is an electronic signature legally binding?

Yes. Under the federal ESIGN Act (15 U.S.C. §7001) and UETA where adopted, electronic signatures are legally equivalent to handwritten ones when intent, consent, attribution, and record retention requirements are met.

Do consumer-facing pricing changes need special disclosure?

If a pricing change affects consumer financial products, include the ESIGN consumer consent disclosure where required and ensure the consumer can access records electronically and withdraw consent, per 15 U.S.C. §7001(c).

When is notarization required for pricing clauses?

Most commercial pricing terms do not require notarization. Notarization is required for specific recorded instruments in some states; consult state notary rules when attaching pricing to conveyances or recorded documents.

What if parties disagree about a calculated price?

Follow the contract’s dispute and documentation requirements: submit supporting calculations, allow the specified review period, and follow escalation or arbitration clauses to resolve lingering disagreements.

How should you correct a signed pricing error?

Execute a written amendment signed by authorized parties indicating the correction and effective date. Maintain both original and amendment records for audit and legal clarity.

Which platforms support compliant eExecution and retention?

Use providers that support ESIGN/UETA compliance, strong audit trails, tamper-evident signed PDFs, and exportable records. For regulated data, confirm HIPAA or 21 CFR Part 11 support where applicable.

Electronic Signature
Templates
Miscellaneous
Pricing Conditions Template

Pricing Conditions Template

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PRICING CONDITIONS TEMPLATE

Agreement Date:

Client Name: Client Address: Vendor Name: Vendor Address:

RECITALS

WHEREAS, Client Name: seeks to procure goods and/or services from Vendor Name: under terms that govern pricing, invoicing, and adjustments; and

WHEREAS, the parties desire to set forth in writing the pricing conditions, payment obligations and applicable adjustments that will apply to purchases and deliverables described in this Agreement.

NOW, THEREFORE, in consideration of the mutual promises herein, the parties agree as follows.

SCOPE OF WORK

Scope of Work (describe deliverables, units, and any exclusions):

PRICING CONDITIONS

1. Pricing Basis: Unless otherwise expressly agreed in writing, all prices are stated in the currency of record and are exclusive of taxes, duties, and shipping. Prices for the goods and services described in the Scope of Work shall be established as follows.

Base Price (aggregate where applicable): Itemized Pricing

Item Description	Unit	Quantity	Unit Price	Extended Price

2. Price Adjustments: Prices may be subject to adjustment only as expressly set forth in this Agreement. Adjustments for increased material, labor, or regulatory costs shall apply only if Vendor provides written notice and substantiation no fewer than days prior to the effective date of the adjustment. Price increases shall not exceed % in any 12-month period unless agreed in writing.

PAYMENT TERMS

3. Payment Terms: Client shall pay Vendor in accordance with invoices issued under this Agreement. Unless otherwise specified, invoices are due and payable within calendar days from the invoice date.

Deposit / Advance (if applicable): Payment Schedule (milestones, deliverables, percentages):

4. Late Payment: Overdue amounts shall accrue interest at % per month or the maximum lawful rate, whichever is lower. In addition, Vendor may assess a one-time administrative fee of for processing overdue accounts.

TERM AND TERMINATION

5. Term: This Agreement commences on Start Date: and continues until End Date: unless earlier terminated in accordance with this Agreement.

6. Termination: Either party may terminate this Agreement for convenience upon days' prior written notice. Either party may terminate for material breach if the breaching party fails to cure the breach within days after receipt of written notice specifying the breach.

CONFIDENTIALITY

7. Confidential Information: Each party shall maintain in confidence all non-public information disclosed by the other party that is designated as confidential or that a reasonable person would understand to be confidential given the nature of the information and the circumstances of disclosure. Confidential obligations shall survive termination for a period of years, except that trade secrets shall remain protected for as long as they constitute trade secrets under applicable law.

8. Permitted Disclosures: Confidential information may be disclosed to the recipient's employees, contractors or advisors on a need-to-know basis provided such recipients are bound by confidentiality obligations at least as protective as those herein. The receiving party may disclose Confidential Information to the extent required by law, provided it gives the disclosing party prompt written notice to seek protective relief.

LIMITATION OF LIABILITY & WARRANTIES

9. Warranties and Exclusions: Vendor warrants that goods and services will materially conform to the Scope of Work for a period of days from delivery. EXCEPT FOR THE FOREGOING, VENDOR DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

10. Limitation of Liability: Except for liability arising from willful misconduct or gross negligence, the parties' aggregate liability under this Agreement shall not exceed .

GOVERNING LAW; DISPUTE RESOLUTION

11. Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law principles.

12. Disputes: The parties shall attempt to resolve disputes in good faith through negotiation. If unresolved within days, disputes may be referred to mediation or litigation as mutually agreed or as required by applicable law.

ENTIRE AGREEMENT; AMENDMENT

13. Entire Agreement: This Agreement (including all schedules and attachments) constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, understandings and communications. No amendment will be effective unless in writing and signed by authorized representatives of both parties.

MISCELLANEOUS

14. Notices: All notices required or permitted under this Agreement shall be in writing and delivered to the addresses set forth above or to such other address as a party designates by written notice to the other.

Additional Provisions (optional):

Client (Print Name):

By:

Date:

Vendor (Print Name):

By:

Date:

What the Pricing Conditions Template Covers

A Pricing Conditions Template is a contractual clause set or annex that defines how prices, discounts, taxes, invoicing, adjustments, and payment terms apply to goods or services. It specifies effective dates, renewal or escalation formulas, unit rates, volume discounts, accepted currencies, and rounding rules. The template also identifies responsible parties for taxes or passthrough fees, dispute procedures for price disagreements, approval authorities for changes, billing frequency, and late-payment remedies to reduce ambiguity and enable consistent accounting and auditability across transactions.

Why a Clear Pricing Conditions Template Matters

A precise Pricing Conditions Template limits billing disputes, speeds invoice processing, and clarifies tax and discount treatment. It standardizes trigger events for price changes, fixes calculation methods, and documents remedies for late payment, improving cash flow predictability and regulatory compliance.

Who Typically Prepares or Uses This Template

Common users include procurement, sales, finance, and legal teams responsible for pricing, billing, and compliance.

Procurement managers negotiating supplier rates, volume discounts, and renewal pricing clauses.
Sales representatives documenting client pricing, promotional offers, and invoice schedules.
Legal counsel reviewing escalation mechanisms, compliance, and dispute resolution language.

Smaller firms, accounts payable, and external vendors also reference the template to align invoices and payment processes.

Core Elements to Include in a Professional Template

A well-constructed Pricing Conditions Template groups key legal and operational items—definitions, pricing math, taxes, billing rules, adjustments, and governance—so parties and downstream teams can apply terms consistently.

Definitions

Define unit measures, product or service codes, currencies, effective dates, and party identities. Precise definitions prevent mismatches between invoices and contract rates and support consistent audit reconciliation and reporting.

Pricing Formula

Document base rates, unit calculations, tiered discounts, volume thresholds, escalation formulas tied to indices, and rounding rules. Include currency conversion methodology and sample calculations to avoid interpretation disputes.

Taxes and Fees

State whether listed prices include or exclude taxes. Identify which party bears sales, use, excise, or passthrough fees and list jurisdictional exceptions that affect net payable amounts.

Billing Terms

Specify invoice frequency, required invoice content, accepted payment methods, remittance instructions, late fees, and interest calculation methods. Reference sample invoice formats where appropriate.

Adjustments

Set rules for credits, rebates, returns, and retroactive corrections. Require supporting documentation, approval authorities, timelines for processing, and how reconciliations will be performed.

Dispute Resolution

Establish the process, deadlines, and evidence required to challenge charges. Define escalation steps, interim payment rules, and the governing law for resolving pricing disputes.

Required Information to Complete the Template

Party Names: Full legal names as on agreements.

Pricing Structure: Unit rates, discounts, escalation.

Effective Date: Use MM/DD/YYYY format.

Payment Terms: Net days, late fees specified.

Tax Treatment: Who bears taxes and fees.

Signatures: Dated signatures for all parties.

Step-by-Step: From Draft to Executed Pricing Terms

Use this sequence to populate, approve, execute, and record pricing conditions so invoices reflect negotiated terms and downstream teams can act confidently.

01

Prepare Draft: Populate fields with negotiated rates and definitions.
02

Internal Review: Legal and finance review pricing and tax allocation.
03

Approvals: Obtain signatures from authorized signatories.
04

Record: Distribute executed copies to accounting and archive.

Customizing and Automating the Template Online

Common platform settings let you automate calculations, apply conditional sections, and route executed copies into accounting or ERP systems for faster processing.

Field	Configuration
Automatic Calculations	Enable formula fields for discounts and totals.
Conditional Fields	Show or hide clauses based on selected options.
Bulk Send Setup	Prepare one template to send to many recipients.
Accounting Integration	Map fields to AR systems like NetSuite.

Where to Send or File the Completed Template

After execution, route copies to parties and internal systems for billing, contract management, and audit; confirm recipient requirements for electronic records.

To the Counterparty: Provide a signed PDF for their records.
Accounts Receivable: Send invoice data and executed pricing terms.
Contract Repository: Archive the executed agreement centrally.
Audit Folder: Store supporting calculations and approvals.

Digital Signing and eSubmission Requirements

Ensure your eSignature platform supports reliable audit trails, accepted file formats, and authentication methods required by counterparties and auditors.

File Formats: PDF, DOCX, or PDF/A accepted.
Authentication: Email, SMS code, or stronger MFA.
Integrations: Salesforce, NetSuite, Google Workspace supported.

Key Timelines and Notice Periods to Include

Explicit timelines prevent disputes; include effective dates, invoice due dates, notice periods for price changes, and windows for dispute submission.

Effective Date and Term:

Price effective date; renewal and termination timing.

Invoice Due Date:

Net 30, Net 45, or other agreed period after invoice.

Price Change Notice:

Specify number of days advance written notice required.

Dispute Submission Window:

Require disputes within 30 days of invoice receipt.

Late Payment Penalty:

Interest rate or fixed fee applied after due date.

Common Mistakes to Avoid

Leaving unit measures undefined leads to conflicting invoice calculations and later disputes between parties and auditors.
Using vague discount language such as 'reasonable discount' instead of exact thresholds and calculation methods invites differing interpretations.
Failing to state tax treatment (inclusive or exclusive) can create unexpected liability and compliance issues across jurisdictions.
Not specifying rounding, currency conversion, or tie-break rules causes systematic differences in totals across systems.

Penalties and Risks of Incorrect or Missing Pricing Terms

Late Fees: Unspecified fees reduce enforceability.

Tax Exposure: Incorrect allocation may trigger audits.

Breach Risk: Ambiguity can lead to breach claims.

Overpayment Recovery: Costly recoveries if credits unclear.

Audit Findings: Weak documentation invites findings.

Contract Voidance: Material omissions risk unenforceability.

eSignature Vendor Pricing and Compliance Comparison

Comparison of core pricing and compliance features across select eSignature vendors. signNow is listed first for direct feature alignment.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

How Organizations Use Pricing Conditions Templates

These brief examples show real-world uses of standardized pricing clauses to speed billing and reduce disputes.

Optica Ventures (COO)

Optica used the template to consolidate vendor rate tables and billing rules across portfolios, reducing reconciliation time by centralizing definitions.

They standardized unit definitions across locations to prevent invoice mismatches.
As a result, finance closed month-end faster, disputes decreased, and external vendors had a single reference for pricing queries, improving transparency for all parties.

Martin Properties (Founder)

Martin Properties applied the template to lease maintenance and service charges, clarifying prorations and tax passthroughs for tenants.

The template included sample invoice line items to align expectations.
This reduced tenant disputes, enabled consistent accrual accounting each month, and simplified conversations between property managers and external service vendors.

FAQs and Troubleshooting for the Pricing Conditions Template

Answers to common questions about enforceability, electronic execution, and practical issues you may encounter when using the template.

Need help? Contact support

Is an electronic signature legally binding?
Yes. Under the federal ESIGN Act (15 U.S.C. §7001) and UETA where adopted, electronic signatures are legally equivalent to handwritten ones when intent, consent, attribution, and record retention requirements are met.
Do consumer-facing pricing changes need special disclosure?
If a pricing change affects consumer financial products, include the ESIGN consumer consent disclosure where required and ensure the consumer can access records electronically and withdraw consent, per 15 U.S.C. §7001(c).
When is notarization required for pricing clauses?
Most commercial pricing terms do not require notarization. Notarization is required for specific recorded instruments in some states; consult state notary rules when attaching pricing to conveyances or recorded documents.
What if parties disagree about a calculated price?
Follow the contract’s dispute and documentation requirements: submit supporting calculations, allow the specified review period, and follow escalation or arbitration clauses to resolve lingering disagreements.
How should you correct a signed pricing error?
Execute a written amendment signed by authorized parties indicating the correction and effective date. Maintain both original and amendment records for audit and legal clarity.
Which platforms support compliant eExecution and retention?
Use providers that support ESIGN/UETA compliance, strong audit trails, tamper-evident signed PDFs, and exportable records. For regulated data, confirm HIPAA or 21 CFR Part 11 support where applicable.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now