Can a Pricing Exhibit be e-signed?

Yes. Electronic signatures are legally valid for most contracts under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; ensure the transaction is not within statutory exceptions such as wills or certain court filings.

What if the exhibit contains arithmetic errors?

Minor calculation errors may allow correction by amendment, but material errors that change payment obligations can lead to disputes or claims for reformation; include sample calculations and checksum fields to reduce risk.

Who must sign the Pricing Exhibit?

An authorized representative with express signature authority must sign. Document the signer s printed name and title and verify authority per internal delegation rules to avoid enforceability disputes.

Is notarization required for enforceability?

Not typically. Pricing Exhibits rarely require notarization unless a specific state rule or the agreement grants them substantive effect requiring notarized execution.

How do I amend pricing after execution?

Follow the amendment clause: provide required notices, obtain authorized signatures, and record effective dates; preserve prior versions and change logs for audit trails.

How long should I keep the executed exhibit?

Keep for the agreement term plus a recommended minimum of 3–7 years depending on tax, audit, and industry rules; HIPAA and certain federal rules may require longer retention.

Pricing Exhibit

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PRICING EXHIBIT

Exhibit Title:

Master Agreement Name:

RECITALS

WHEREAS, Client Name: and Service Provider Name: entered into the Master Agreement referenced above, and the parties desire to set forth specific pricing, billing and payment provisions applicable to Services as defined in that Agreement.

WHEREAS, this Pricing Exhibit is effective as of Effective Date: and is incorporated into and governed by the terms of the Master Agreement.

WHEREAS, the parties intend that charges, billing procedures and any adjustments described herein shall control over contrary provisions elsewhere in the Agreement to the extent required to effect the parties' commercial intent.

SCOPE OF WORK

Scope Description

PRICING

The following table sets forth the unit prices, quantities and line totals for Services or Deliverables. All amounts are in U.S. dollars unless otherwise specified.

Description	Unit	Quantity	Unit Price	Line Total

Subtotal Discounts / Credits (if any) Taxes (specify jurisdiction) Total Due

PAYMENT TERMS

Payment Amount: The amounts set forth in this Exhibit constitute the full compensation for the applicable Services and deliverables.

Payment Schedule / Milestones Invoice Payment Term (days from invoice date) Late Fee

Late payment shall accrue interest at a rate equal to (or the maximum permitted by law, if lower). In addition, a one-time administrative fee of may be charged for each late invoice.

TERM AND TERMINATION

This Pricing Exhibit commences on Start Date: and remains in effect until End Date: , unless earlier terminated in accordance with the Master Agreement.

Either party may terminate this Exhibit for material breach if the breaching party fails to cure such breach within Cure Period (days): after written notice. For convenience termination, the non-terminating party shall provide Notice Period (days): prior written notice and shall be paid for all earned amounts through the effective termination date.

CONFIDENTIALITY

All pricing, discounts, fee schedules and related financial terms set forth in this Exhibit constitute Confidential Information under the Master Agreement. Neither party shall disclose such information except as required by law or as necessary to perform its obligations. Confidential treatment shall continue for Confidentiality Period (years): following expiration or termination of this Exhibit.

CHANGE ORDERS AND ADJUSTMENTS

Any change in scope that affects pricing shall be handled by a written change order signed by authorized representatives of both parties. Rates for change orders shall be: unless otherwise agreed in writing.

BILLING AND TAXES

Billing Contact Name Billing Address

Unless otherwise stated, prices are inclusive of applicable sales, use or similar taxes. Any taxes that must be collected or remitted shall be separately identified on invoices and borne by .

GOVERNING LAW

This Exhibit shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of laws principles.

ENTIRE AGREEMENT

This Pricing Exhibit, together with the Master Agreement, constitutes the entire agreement between the parties with respect to pricing and supersedes all prior or contemporaneous written or oral representations regarding pricing. In the event of any conflict between this Exhibit and the Master Agreement, this Exhibit shall control only to the extent necessary to give effect to the parties' pricing intent.

Client:

By:

Date:

Service Provider:

By:

Date:

What the Pricing Exhibit Is and when it matters

The Pricing Exhibit is a contract attachment that sets out all amounts, pricing formulas, billing schedules, unit definitions, discounts, and pass-through charges that apply under the main agreement. It translates negotiated commercial terms into measurable line items and specifies effective dates, renewal handling, and adjustment rules such as index or CPI escalators. The exhibit helps finance, procurement, and operations produce consistent invoices, supports auditability, and limits ambiguity about chargeable items and invoicing mechanics by documenting calculation examples and exception handling in one place.

Why a clear Pricing Exhibit reduces commercial risk

A concise Pricing Exhibit reduces billing disputes, provides a transparent basis for invoicing and audits, and preserves negotiated commercial intent. When executed with the main agreement it forms an enforceable contractual term and aligns expectations for payments and adjustments under applicable contract law and federal e-signature statutes such as the ESIGN Act (15 U.S.C. ch. 96).

Who prepares and reviews a Pricing Exhibit

Typical preparers and reviewers include procurement, contracting officers, finance teams, and outside counsel.

Procurement and sourcing teams who negotiate unit rates and volume discounts and confirm supplier obligations.
Finance and accounts payable who validate invoice schedules, tax treatment, and payment terms for processing.
Legal and contract managers who review definitions, amendment rules, dispute resolution, and enforceability language.

Those groups coordinate to confirm pricing logic, billing tolerances, and operational metrics before routing the exhibit for signature.

Essential parts of a professional Pricing Exhibit

A well-structured Pricing Exhibit groups pricing data into clear sections and examples so stakeholders can verify charges, reconcile invoices, and automate payments.

Pricing Schedule

Itemized list of unit prices, one-time fees, recurring charges, and measurement units with sample calculations to show applied math.

Billing Frequency

Clear statement of invoice cadence, due dates, acceptable invoice formats, and late fee or interest calculation methods.

Adjustment Formula

Rules for escalations, CPI or index adjustments, and triggers for price changes including notice requirements and caps.

Service Definitions

Precise definitions of billable services, units of measure, minimums, rounding conventions, and who certifies delivery.

Discounts & Credits

Volume discounts, early-payment discounts, credits for service failures, and mechanisms for applying retrospective adjustments.

Dispute & Audit

Processes for invoice disputes, required supporting records, audit windows, and remedies or withholding rights.

Required identifying and transactional details

Party Names: Full legal entity names

Tax Identifiers: EINs or SSNs as required

Pricing Terms: Rates, units, and exceptions

Effective Date: MM/DD/YYYY

Currency: Designated billing currency

Payment Terms: Net days and late charges

Step-by-step: completing and integrating the exhibit

Follow this sequence to prepare, review, and finalize the Pricing Exhibit so it binds correctly to the main agreement.

01

Draft terms: Populate schedule with rates and examples
02

Internal review: Finance and legal confirm numbers
03

Negotiate edits: Include tracked changes and examples
04

Execute exhibit: Sign and attach to main contract

How to configure a digital Pricing Exhibit workflow

Configure templates and fields to automate population, validation, and routing for faster, consistent execution.

Field	Configuration
Template	Create reusable exhibit template with locked sections
Conditional Pricing	Use conditional fields to show tiers based on volume
Formula Fields	Add calculated fields for totals and escalation math
Bulk Send	Enable bulk delivery for multi-counterparty distribution

Where to send and store the executed Pricing Exhibit

Determine routing and storage to align with contract administration and accounting systems.

Attach to Contract: Bind the exhibit as an attachment to the master agreement
Send to Finance: Route finalized exhibit to accounts payable
Upload Repository: Store in contract repository or CLM
Distribute Copies: Provide executed copies to operational teams

Digital delivery and technical compatibility

Select platforms and formats that fit your integrations and signer authentication needs.

Supported Formats: PDF, DOCX, and Excel supported
Integrations: Salesforce, NetSuite, Microsoft 365
Auth Methods: Email link, SMS code, or SSO

Comparing eSignature pricing and limits for exhibit execution

This table highlights core pricing points and basic plan differences relevant to executing a Pricing Exhibit electronically. Confirm plan details with each vendor before purchasing or relying on a specific feature.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Plan-dependent	Plan-dependent	Plan-dependent	Plan-dependent
Bulk Send	Available (Business Premium)	Plan-dependent	Plan-dependent	Plan-dependent	Plan-dependent
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No envelope cap	100 envelopes/user/year	Plan limits	Plan limits	Plan limits

Key timing items to include in the Pricing Exhibit

Specify dates and notice windows to avoid ambiguity about when prices apply, when invoices are due, and how adjustments take effect.

Effective Date:

Date pricing begins and controls eligibility

Invoice Due Date:

Number of days after invoice issuance

Amendment Notice:

Days required to notify of price changes

Audit Window:

Period during which invoices may be audited

Late Fees Start:

Date when interest or fees accrue

Typical milestone sequence for approving a Pricing Exhibit

A clear milestone plan reduces review cycles and helps teams coordinate negotiation, approval, and implementation.

01

Drafting

Prepare initial pricing schedule and examples for review

02

Internal Review

Finance and legal validate figures and definitions

03

Counterparty Negotiation

Exchange revisions and resolve calculation points

04

Execution and Distribution

Sign exhibit and distribute to operational teams

Common mistakes when preparing a Pricing Exhibit

Using vague units or undefined terms that lead to differing invoice interpretations and disputes.
Forgetting escalation formulas or failing to state index source and effective timing for adjustments.
Neglecting sample calculations that show how rounding and minimums are applied in practice.
Omitting amendment or notice procedures that govern future price changes and who may approve them.

Consequences of errors or missing information

Invoice Disputes: Payment delays and reconciliation costs

Incorrect Reporting: IRC §6721 penalties for some tax filings

Breach Claims: Contractual damages exposure

Audit Findings: Adjustments and remediation costs

Operational Delay: Service interruptions or withheld approvals

Reputational Risk: Client relationship harm

Frequently asked questions about Pricing Exhibits

Answers to common questions about validity, signing, notarization, amendments, and retention for Pricing Exhibits.

Need help? Contact support

Can a Pricing Exhibit be e-signed?
Yes. Electronic signatures are legally valid for most contracts under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; ensure the transaction is not within statutory exceptions such as wills or certain court filings.
What if the exhibit contains arithmetic errors?
Minor calculation errors may allow correction by amendment, but material errors that change payment obligations can lead to disputes or claims for reformation; include sample calculations and checksum fields to reduce risk.
Who must sign the Pricing Exhibit?
An authorized representative with express signature authority must sign. Document the signer s printed name and title and verify authority per internal delegation rules to avoid enforceability disputes.
Is notarization required for enforceability?
Not typically. Pricing Exhibits rarely require notarization unless a specific state rule or the agreement grants them substantive effect requiring notarized execution.
How do I amend pricing after execution?
Follow the amendment clause: provide required notices, obtain authorized signatures, and record effective dates; preserve prior versions and change logs for audit trails.
How long should I keep the executed exhibit?
Keep for the agreement term plus a recommended minimum of 3–7 years depending on tax, audit, and industry rules; HIPAA and certain federal rules may require longer retention.

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