Can a price list be signed electronically?

Yes. Under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws, electronic signatures can create binding agreements when intent, consent, attribution, and retention are present.

Is notarization required for a price list?

Not typically. Price lists are business schedules and usually do not require notarization or witnesses; verify only if the list is incorporated into a notarized instrument.

How do I update a signed price list?

Amendments should follow the list’s change-control clause: prepare an amendment, obtain signatures from authorized parties, and retain the prior version for audit purposes.

What happens if a customer disputes pricing?

Follow the contract’s dispute procedure and provide the signed price list, audit trail evidence, and any approval records to resolve billing discrepancies.

Are there special consumer disclosures required?

Consumer-facing pricing that converts to a binding charge may trigger ESIGN consumer-disclosure rules; present the right to paper, accessibility confirmation, and withdrawal procedures where applicable.

How should I store signed price lists securely?

Keep signed copies in a secure, access-controlled repository with retention rules aligned to tax, audit, and industry requirements; preserve audit trails and immutable copies of the executed file.

Electronic Signature
Templates
Miscellaneous
Pricing Service Price List

Pricing Service Price List

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PRICING SERVICE PRICE LIST

This Pricing Service Price List and Agreement (Agreement) is made effective as of Date: by and between Client Name: and Service Provider: .

WHEREAS

WHEREAS, Client engages Service Provider to perform professional services as described in this Agreement and the attached Price List, and Service Provider represents that it has the skill, experience and resources necessary to perform such services in accordance with industry standards.

WHEREAS, the parties wish to set forth the pricing, billing and related terms governing the supply of services and any materials provided by Service Provider to Client during the Term defined below.

WHEREAS, this Agreement incorporates the itemized Price List below which establishes unit rates, effective dates, and payment schedules for each listed service.

SCOPE OF WORK

Description of Services

PRICE LIST (ITEMIZED)

Instructions: Enter each service with the applicable unit and rate. Rates are exclusive of taxes unless otherwise stated.

Service 1 — Service Code Description

Unit:

Unit Price:

Effective Date:

Service 2 — Service Code Description

Unit:

Unit Price:

Effective Date:

Service 3 — Service Code Description

Unit:

Unit Price:

Effective Date:

Additional services or custom scopes not listed above will be quoted separately in writing and, except as otherwise provided herein, will be governed by the payment terms set forth below.

PAYMENT TERMS

Client shall pay Service Provider for services at the rates set forth in the Price List. All invoices shall be due and payable as set forth below.

Deposit / Retainer (if applicable) Billing and Schedule Late Payment Fee

Invoices not paid within days of the invoice date shall incur a late fee of per month on the outstanding balance, or the maximum permitted by law, whichever is lower. Client is also responsible for reasonable collection costs and attorney fees incurred in collecting overdue amounts.

TERM AND TERMINATION

This Agreement commences on Start Date: and, unless earlier terminated as provided herein, continues until End Date: .

Either party may terminate this Agreement for convenience upon written notice to the other party at least days prior to the effective date of termination. Either party may terminate immediately for material breach if the breaching party fails to cure such breach within thirty (30) days after receipt of written notice specifying the breach.

Termination for Cause

Termination for cause may be exercised upon: material nonpayment, gross negligence, willful misconduct, or persistent failure to perform. Termination does not relieve Client of its obligation to pay for services rendered and expenses incurred through the effective date of termination.

CONFIDENTIALITY

Each party acknowledges that it may receive Confidential Information of the other. "Confidential Information" includes business plans, pricing, cost structures, client lists, technical data and other non-public information designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure.

The receiving party shall not disclose Confidential Information to any third party and shall use at least the same degree of care it uses to protect its own confidential information, but no less than reasonable care. Confidential information shall remain confidential for a period of years following disclosure, except for information that becomes publicly available other than by breach of this Agreement.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of , excluding its conflicts-of-law rules. The parties agree that exclusive venue for any dispute arising out of this Agreement shall be in the state or federal courts located in that state.

ENTIRE AGREEMENT

This Agreement, together with the Price List and any written amendments signed by both parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous oral or written agreements, representations and understandings. No amendment or waiver shall be effective unless in writing and signed by both parties.

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect and the invalid or unenforceable provision shall be reformed to the extent necessary to make it enforceable while preserving the parties' intent.

Client

Printed Name:

By:

Date:

Service Provider

Printed Name:

By:

Date:

What a Pricing Service Price List Is and When it’s Used

A Pricing Service Price List is a formal schedule that describes services, rates, billing units, effective dates, and standard terms for customers and partners. It consolidates price tables, discounts, surcharges, tax treatment, and payment terms so buyers and sellers share a clear baseline for invoicing and disputes. When delivered electronically, e-signature platforms such as signNow capture signer intent, timestamp, and an audit trail that support enforceability under U.S. e-signature law and simplify distribution across sales and procurement channels.

Why a Clear Price List Matters for Contracts and Billing

A well-structured price list reduces billing disputes, improves procurement speed, and documents pricing commitments. It creates a single source of truth for sales, legal, and accounting teams while supporting compliance with invoicing and consumer-disclosure rules.

Who Typically Prepares and Uses a Pricing Service Price List

Several teams touch and rely on price lists during the sales and billing lifecycle.

Sales operations and account managers who publish approved rates and discount tiers for quoting.
Finance and billing teams that consume the list to generate invoices and tax reporting.
Procurement and contract administrators who verify pricing commitments and track amendments.

Essential Elements to Include in a Professional Price List

A complete price list presents quantifiable rates, billing rules, and change mechanics so readers can calculate costs and identify obligations without ambiguity.

Service Description

Concise service names and standardized unit definitions so each line item maps directly to invoices and purchase orders without interpretation.

Pricing Structure

Unit price, billing increment (per hour, per seat, per transaction), and volume or tier discounts to show how charges scale.

Effective Dates

Start and end dates for listed prices plus any scheduled increases or review windows that affect invoicing.

Taxes & Fees

Specify applicable taxes, shipping, surcharges, or pass-through fees and state the payer responsibility for each.

Terms & Billing

Payment terms, late fee calculations, invoice delivery method, and dispute procedures aligned with master agreements.

Change Control

How updates are approved, required notice periods, and whether signed amendments are required to bind customers.

Step-by-Step: Create, Publish, and Execute a Price List

Follow these practical steps to prepare a clear, auditable price list that can be distributed and signed electronically.

01

Draft the Schedule: Compile services, units, and base rates in a spreadsheet or template.
02

Define Billing Rules: Add units, rounding rules, prorations, and discount logic clearly next to each line item.
03

Review and Approve: Obtain internal approvals (finance, legal, sales) before publishing.
04

Execute and Distribute: Send for signatures and circulate the signed copy to stakeholders and invoicing systems.

How to Configure an Online Price-List Workflow

Common configuration settings ensure consistent routing, authentication, and record storage when you publish a price list digitally.

Field	Configuration
Notification Recipients	Specify sales owner, billing contact, and legal reviewer for automatic copies.
Authentication Level	Use email link or SMS code for client signers depending on risk.
Versioning	Enable document version control and append change notes for each revision.
Storage Location	Save signed copies to your secure cloud repository with access controls.

Where the Price List Goes: Routing and Filing

A typical routing path ensures reviewers, signers, and accounting receive the correct version and the executed agreement is archived.

Upload Document: Place the final price list file into the signing platform or CMS.
Place Fields: Add signature, date, and optional initial fields for each party.
Send to Signers: Route in order or use parallel signing depending on contract terms.
Store Signed Copy: Archive with audit trail and send copies to finance and CRM.

Formats, Integrations, and Authentication to Support eSigning

Ensure your platform supports required file types, integrations, and authentication before e-signing price lists.

File Formats: PDF, DOCX, and XLSX are commonly supported.
Integrations: CRM and storage integrations: Salesforce, NetSuite, Google Workspace.
Authentication: Email, SMS code, or advanced signer authentication options.

Key Dates and Timing Rules to Include on a Price List

Explicit timing reduces disputes. Include effective dates, notice periods for price changes, and windows for billing and disputes.

Effective Date Entry:

Use MM/DD/YYYY; this is the date prices take effect.

Price Change Notice:

State required notice period (e.g., 30 days) before changes apply.

Billing Cycle Start:

Define invoice frequency and the cycle day for recurring charges.

Invoice Dispute Window:

Specify time to dispute an invoice (commonly 30 days).

Contract Renewal Timing:

State auto-renew terms and opt-out notice periods.

Common Mistakes When Preparing a Price List

Omitting billing unit clarity (per user vs per seat) leads to invoicing disagreements and collection delays.
Failing to indicate tax responsibility or jurisdiction causes unexpected tax assessments and customer disputes.
Not documenting change control or notice periods allows unilateral price adjustments that create legal risk.
Publishing unapproved discounts in a shared price list can cause revenue leakage and inconsistent quoting.

Risks and Potential Consequences of Errors

Breach of Contract: May trigger claims or damages.

Tax Exposure: Incorrect tax treatment can cause audits.

Payment Disputes: Leads to delayed collections.

Regulatory Scrutiny: Consumer pricing laws may apply.

Reputational Damage: Inconsistent pricing harms trust.

Operational Costs: Manual corrections increase workload.

eSignature Pricing Comparison for Executing Price Lists

Compare common vendor pricing and capability items relevant to executing Pricing Service Price Lists; signNow is listed first to align with platform-specific feature data.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	Varies
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently Asked Questions About Pricing Service Price Lists

Answers to common implementation, signing, and compliance questions for organizations publishing or executing a price list.

Need help? Contact support

Can a price list be signed electronically?
Yes. Under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws, electronic signatures can create binding agreements when intent, consent, attribution, and retention are present.
Is notarization required for a price list?
Not typically. Price lists are business schedules and usually do not require notarization or witnesses; verify only if the list is incorporated into a notarized instrument.
How do I update a signed price list?
Amendments should follow the list’s change-control clause: prepare an amendment, obtain signatures from authorized parties, and retain the prior version for audit purposes.
What happens if a customer disputes pricing?
Follow the contract’s dispute procedure and provide the signed price list, audit trail evidence, and any approval records to resolve billing discrepancies.
Are there special consumer disclosures required?
Consumer-facing pricing that converts to a binding charge may trigger ESIGN consumer-disclosure rules; present the right to paper, accessibility confirmation, and withdrawal procedures where applicable.
How should I store signed price lists securely?
Keep signed copies in a secure, access-controlled repository with retention rules aligned to tax, audit, and industry requirements; preserve audit trails and immutable copies of the executed file.

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