Establishing secure connection…Loading editor…Preparing document…

Pricing Update Document

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PRICING UPDATE AGREEMENT

THIS PRICING UPDATE AGREEMENT (the Agreement) is entered into as of Effective Date: by and between Company Name: and Service Provider Name: .

WHEREAS

WHEREAS, the parties entered into a Master Services Agreement or other controlling contract identified as Agreement Reference: dated (the Original Agreement);

WHEREAS, the parties desire to amend the pricing terms of the Original Agreement to reflect updated prices, effective as of the Effective Date stated above, on the terms and conditions set forth in this Pricing Update Agreement; and

WHEREAS, the parties intend for this Agreement to govern the application of Updated Prices to services and products provided under the Original Agreement as of the Effective Date.

Updated Price Schedule

Item 1 — Description

Item 2 — Description

Item 3 — Description

Scope of Work

The Updated Prices described in this Agreement shall apply to the goods and services detailed below. The parties acknowledge that any changes to scope that materially increase costs will be addressed by amendment in accordance with the Original Agreement.

Payment Terms

Client shall pay the Service Provider the Updated Prices in the amounts and according to the schedule set forth below. All payments are due in the currency specified in the Original Agreement or as otherwise agreed in writing.

Any undisputed invoice not paid within Payment Due Days shall accrue late charges at the lesser of Late Fee Percentage: or Late Fee Flat Amount: per billing cycle until paid in full. The assessment of late fees is without waiver of any other remedies.

Term and Termination

This Pricing Update Agreement shall commence on Start Date: and continue until End Date: unless earlier terminated in accordance with this Section.

Either party may terminate this Agreement for material breach by the other party if the breaching party fails to cure the breach within the Notice Period specified above following written notice describing the breach with reasonable specificity. Termination of this Pricing Update Agreement shall not affect obligations accrued prior to termination, including payment obligations for services rendered.

Confidentiality

Each party shall treat as Confidential Information all non-public business and pricing information disclosed by the other party in connection with this Agreement. Confidential Information shall not include information that is publicly known, rightfully received from a third party without obligation of confidentiality, independently developed by the receiving party, or required to be disclosed by law provided the disclosing party is given prompt notice and an opportunity to seek protective relief.

The obligations of confidentiality shall survive termination of this Agreement for Confidentiality Term (years): years from the date of disclosure. Remedies for breach shall include injunctive relief in addition to any other remedies available at law or in equity.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of laws principles. Venue for any dispute shall lie in the state or federal courts located within that State, and the parties submit to personal jurisdiction therein.

Entire Agreement

This Pricing Update Agreement, together with the Original Agreement as amended hereby, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous negotiations, proposals, representations and understandings, whether written or oral. Any amendment to this Agreement must be in writing and executed by authorized representatives of both parties.

Notices

Notices under this Agreement shall be delivered to the addresses below or to such other address as either party designates by written notice to the other.

Representations and Certifications

Each party represents and warrants that it has full power and authority to enter into this Agreement and that the individual signing below has been duly authorized to execute this Agreement on behalf of such party. Each party further certifies that the updated pricing does not violate any existing contractual commitments to third parties.

Company

Party Label:

By:

Date:

Service Provider

Party Label:

By:

Date:

Enter text✕

What the Pricing Update Document Is and When It’s Used

A Pricing Update Document is a formal written notification that records changes to the price, fees, or billing terms for goods or services between contracting parties. It typically identifies the affected product or service, the prior price, the new price, the effective date, the reason for the change, required approvals, and distribution recipients. Organizations use it to create an auditable record that supports internal approvals, customer communications, and downstream accounting updates. The document serves both contractual and operational purposes and can be retained as part of the contract file.

Why a Clear Pricing Update Document Matters

A well-structured Pricing Update Document reduces disputes, ensures consistent application of new rates, and creates a verifiable audit trail for internal and external review.

Why a Clear Pricing Update Document Matters

Who Prepares and Who Receives Pricing Updates

Recipients commonly include internal approvers, the customer contact, procurement, and records/archiving teams to ensure legal and operational completion.

  • Finance and Billing: Prepares price tables, verifies tax and invoicing impacts, and updates accounting systems.
  • Sales and Account Managers: Communicate changes to customers and reconcile contract-specific terms.
  • Legal and Contracts: Confirm contract compliance, amendment language, and required notice periods.

Step-by-step: Completing a Pricing Update Document

Follow these sequential steps to prepare a complete, auditable Pricing Update Document suitable for internal approval and external distribution.

  • 01
    Prepare header: Enter document title, document ID, and version.
  • 02
    Describe change: List items affected and previous vs. new pricing.
  • 03
    Set effective date: Specify MM/DD/YYYY and any phased schedule.
  • 04
    Collect approvals: Document signers, dates, and role-based approvals.

Typical Digital Workflow Settings for Pricing Updates

Recommended workflow settings streamline approvals and reduce manual handoffs when sending a Pricing Update Document electronically.

Field Configuration
Routing order Sequential signer order with conditional steps.
Signer authentication Email verification or SMS code as minimum.
Template saved Store a reusable template with locked fields.
Notification settings Enable reminders and delivery receipts.

How Electronic Distribution Typically Works

Digital delivery follows a predictable sequence from sender to signer, preserving an audit trail for each action.

  • Upload document: Attach the Pricing Update Document PDF or DOCX.
  • Place fields: Add signature, date, and approval fields.
  • Send to signers: Email or secure link distributes the document for signing.
  • Capture audit trail: Record timestamps, IPs, and completion evidence.

Platform and Integration Considerations

Choose settings that preserve audit trails, permit legal retention, and align with the organization’s records management policy.

  • Integrations: Salesforce, NetSuite, Google Workspace, Microsoft 365
  • File formats: PDF, DOCX, HTML, Excel supported
  • Authentication: Email, SMS, KBA, or SSO

eSignature Pricing Snapshot Relevant to Pricing Update Documents

The table summarizes entry-level pricing and key availability factors for common eSignature vendors; signNow appears first per platform comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (Business Premium) Yes Yes Yes Varies by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Security and Compliance Essentials for Electronic Pricing Updates

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Certifications: SOC 2 Type II and ISO 27001 available
Privacy Laws: CCPA and GDPR compliance frameworks
HIPAA: HIPAA-compliant with BAA required
FDA/21CFR: 21 CFR Part 11 options available
Accessibility: WCAG 2.0 Level AA conformance

Key Legal Risks and Common Penalties to Watch

1099 Late: $60 per form (IRC §6721)
1099 Severe: $660+ per form for intentional disregard
I-9 Violations: $281–$2,789 per violation
Backup Withholding: 24% withholding rate if TIN missing
Contract Breach: Damages, specific performance, or injunctive relief
Regulatory Notices: Consumer protection fines where notice rules ignored

Common Preparation Errors That Cause Delays

  • Omitting effective dates or using ambiguous phrasing that creates uncertainty about when the new price applies, leading to billing disputes.
  • Failing to document required approvals or signatory authority, which can render the update unenforceable against customers.
  • Sending inconsistent versions to different stakeholders without version control, causing reconciliation and operational errors.
  • Neglecting to update downstream systems (billing, CRM, contract repository), resulting in duplicate invoices or incorrect charges.

Practical Examples from Real Organizations

Two anonymized customer examples illustrate how organizations use a Pricing Update Document within broader contract workflows.

Optica Ventures — COO

Optica used a standardized Pricing Update Document to consolidate approvals across teams.

  • The change was communicated by email and portal link.
  • The process reduced back-and-forth and created a single signed record retained in the contract repository; the COO reported faster reconciliation with billing and fewer customer queries.

Xerox — Operations Director

Xerox integrated the Pricing Update Document with NetSuite for automated billing adjustments.

  • The update used template fields and conditional routing.
  • This ensured consistent application of revised rates across invoices, reduced manual entry, and preserved an auditable history tied to the customer account.

Essential Elements to Include in Every Pricing Update Document

Including these six elements produces a clear, enforceable record and simplifies internal processing and customer acceptance.

Document ID

Unique identifier and version history to avoid ambiguity and enable traceability across systems.

Scope

Precise list of products, SKUs, or service lines affected by the price change.

Price Comparison

Table showing prior price, new price, and percentage or absolute change for transparency.

Effective Date

Clear MM/DD/YYYY effective date and any phasing or grandfathering provisions.

Rationale

Concise reason for change and any references to cost drivers or contract clauses.

Approvals

Named approvers, titles, and signature blocks with dates for legal validation.

Typical Deadlines and Timing Expectations

Track the key date milestones tied to internal and external obligations when issuing a Pricing Update Document.

Internal Approval Deadline:

Date by which finance and legal must sign off.

Customer Notice Period:

Period required by contract or policy for customer notification.

Effective Date:

Date new pricing becomes chargeable.

Billing System Update:

Deadline to update ERP or billing to prevent misbilling.

Record Retention Start:

Date to begin retention period calculations.

Frequently asked questions about Pricing Update Documents

Answers to common questions about execution, legal validity, signing, and recordkeeping for Pricing Update Documents.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users