Principal Identity
Full legal name and any DBA names, as shown on government-issued identification, to avoid mismatches during verification and KYC checks.
A correct Principal Information Form establishes legal authority, reduces onboarding friction, and supports compliance with tax, banking, and licensing rules while preserving an audit trail for future disputes or audits.
The completed form is retained by requesters and often attached to corporate records, account files, or regulatory submissions.
Full legal name and any DBA names, as shown on government-issued identification, to avoid mismatches during verification and KYC checks.
Primary business address, mailing address if different, phone number, and business email used for notifications and legal correspondence.
Ownership percentage, equity class, and whether the principal is a beneficial owner for banking and tax reporting purposes.
Official title, scope of authority (signing limits, contracting authority), and whether the principal can bind the entity legally.
Required supporting identifiers such as SSN/TIN, date of birth, or corporate ID numbers used for background checks and tax reporting.
Signature block with printed name, date, and capacity; space for notarization or witness information when required.
| Field | Configuration | Required | Validation rules | Attachments |
|---|---|
| Template Name | Principal Information Form template for reuse |
| Required Fields | Full name, title, TIN, signature |
| Conditional Logic | Show notarization block only if state requires |
| Authentication | Email plus SMS or KBA for higher assurance |
Use a platform that provides audit trails, conditional fields, and configurable authentication. Many solutions integrate with CRM, cloud storage, and HR systems to automate intake and retention.
Submit immediately when asked to avoid service delays
Meet entity-specific filing schedules tied to registrations or renewals
Complete notarization near signing date to preserve validity
Allow 3–10 business days for verification in typical cases
Attach form to corporate files and related filings
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |